Attendance:

Dave and Agnes (chair)

Dave and Noni (secretary)

Jared and Julia (treasurer)

Don and Robin (web master)

Peter and Amreeta (welcome couple)

Gunter and Shawna (co-secretary)

Theodore and Beatrice

Meeting called to order 12:36pm. MT

Open – Serenity Prayer

Length of meeting goal – 20 minutes

Reports:

Welcome Couple – No report

Contact couple – No report

Co-Secretaries – No report

Web team – Don and Robin have met with outgoing web team, they are putting things into motion and getting familiar with role. They plan on adding Dave and Agnes to outgoing email to stay informed as well as any business meeting agenda items.

Treasurer – Opening balance – $533.13

7th Tradition – $110.00

Payment sent – 0.00

Withdrawal and debit – 0.00

Deposit and credit – 0.00

Fee’s – $9.25

Ending available balance – $633.88

Questions for Treasurer: Amreeta asked about Prudent reserve, discussion followed with no-one recalling the exact amount. Shawna thought $300.00 and was going to check with her records. It was suggested to ask Deb and Ruth. This matter was tabled until next meeting, Julia and Jared are going to crunch some numbers to see what the expenses were for 2024. With that information an informed number can be agreed upon going forward.

New business. Amreeta brought forth suggestion of having new language for meeting format as it pertains to cameras. The new language would state: (a)“You are asked (to try) to keep your video on and we will conduct this like a face-to-face meeting.” (b) “If you need to get up, please (try to) do so in between couple shares.”

Discussion followed with Robin making motion to adopt new language, Shawna 2nd, voted all in favor.

Meeting adjourned 12:56pm. MT

Members present: Noni (irw Dave), Shawna irw Gunter, Jared irw Julia, Amreeta (irw Peter), Robin irw Don, Robin (irw Donna), Peg (irw Steve), Rivky (irw Yanky), Melinda irw Kevin

Serenity Prayer 

Meeting duration 20 minutes – All in favour 

Review minutes from last business meeting: Nov 3rd. 2024 – No corrections or omissions – Motion to approve minutes – Shawna – 2nd by Robin.  All in favor

Chair Reports:

• Secretary Couple – No Report 
• Welcome Couple – No Report 
• Web report – website is up to date. Web couple wishes to rotate out.
• Contact list couple – Amreeta will meet with Dave and Agnes
• Treasurer Couple –
  • Activity Summary (11/3/2024 – 11/23/2024)
    USD
    Beginning Available Balance 473.25
    7th Tradition received 65.00
    Payments sent 0.00
    Withdrawals and Debits 0.00
    Deposits and Credits 0.00
    Fees -5.12
    Ending Available Balance 533.13

Motion to approve Treasury report: Robin – 2nd, Don. All in favour

• Old Business:
  • reading of Web Announcements – This was discussed and agreed in a previous meeting (Sept – Robin) – Proposal that the Secretary couple read New Announcements in full and only the highlights of the Old Announcements. The link to the announcements will be put in the chat. All in favour.  Shawna will check if old announcements are still valid.

• Secretary position will rotate twice yearly, in Oct and April. This will enable a new couple to work together with an experienced couple.
  Motion to approve: Don – 2^nd All in favour.

• New Business:
•  Webteam service position – Don and Robin offered to take on the Webteam position.  All in favour.
• Camera protocol – tabled to next business meeting…
  Amreeta – there is a sentence in the format stating “You are asked to keep your video on, and we will conduct this like a face-to-face meeting.” Some people are not able to have their video on for authentic reasons. Motion to amend this sentence so that it is clear what the intention is.  All will consider what that sentence would look like. 

Motion to adjourn meeting at 21:00 CER Don – 2^nd Günter. All in favour.

Called to order 12:39pm. MST.   Dave – Chairperson 

Members present: Dave & Agnes, Dave & Noni, Shauna & Gunter, Jared & Julia, Amreeta & Peter, Robin & Don, Steve & Peg 

Serenity Prayer 

Meeting duration 30 minutes – All in favor 

Review minutes from last business meeting: Sept. 29th. 2024 – No corrections or omissions – Motion to approve minutes – Jarod  2nd by Steve & Peg  12 – in favor   2 members abstained 

Chair Reports:

• Secretary Couple – No Report 
• Welcome Couple – No Report 
• Treasurer Couple –
  • Activity Summary (9/29/2024 – 11/2/2024)
    USD
    Beginning Available Balance 973.03
    7th Tradition received 80.00
    Payments sent -571.89 (includes $400.00 Annual Business Meeting Stipend, $171.89 for Zoom fee)
    Withdrawals and Debits 0.00
    Deposits and Credits 0.00
    Fees -7.89
    Ending Available Balance 473.25
  • Questions – Amreeta: Is there a “Prudent Reserve?”  Answer – Input from group- It was discussed, motion made years ago, what the amount was is uncertain at this moment. Possibly $300.00  

• Old Business  – none
• New Business – Service positions  

Secretary Couple – Incoming – Shauna and Gunter – Motion to accept – 1st. Robin 2nd Rivky – Voted- all in favor 

Dave and Noni have agreed to stay on for another 6 months until April 2025.  Dave suggested that it might be beneficial to stagger this position, having one couple mentor a new Co-Secretary couple half way through term.

Welcome Couple – Incoming – Steve and Peg – Motion to accept – 2nd Shauna  – Voted all in favor. 

Treasurer Couple – No couples coming forth. Jared and Julia have agreed to stay on for another 6 months – April 2025 

Contact List Couple – Incoming – Peter and Ameerta – Motion to accept – 2nd by Dave C.  Voted all in favor. 

Webmaster Couple – No couples came forward. Current couple Robin and Donna. Not present.  

Discussion happened, to move forward: Announcements will need to be updated, stating the need for couples to fill the Service positions: Co-secretary Couple April 2025. Treasurer Couple April 2025. Webmaster Couple immediately. 

Agenda for next business to include; Clarification regarding “Camera protocol” 

Revisit old business of motion made by Noni who was to present to group a more clear and understandable wording of the motion regarding announcements. 

 

Motion to adjourn meeting @ 1:12pm MST 

All in favor 

Participants:

Robin and Donna

Don and Robin

Dave

Rivky

Jared and Julia

Gunter and Shawna

Beatrice and Theodore

Barton

 

Meeting called to Order at 11:40 A.M. PST

Serenity prayer

Duration of meeting: 30 minutes.  Shawna volunteered to be timekeeper.

Review and approval of minutes from July 2024

Motion to approve with amendments/revisions: Dave,  Second by Shawna. Motion carries unanimously.

 

Chair Reports

Secretary – Barton:  n/a

Treasurer – Jared and Julia

Activity Summary (8/25/2024 – 9/28/2024)
USD
Beginning Available Balance 845.36
7th tradition received 145.00
Payments sent -10.54
Withdrawals and Debits 0.00
Deposits and Credits 0.00
Fees -6.79
Ending Available Balance 973.03

Reminder to send $400 stipend to Robin and Donna.  Reminder to change “Payments received” to “7th tradition” in Activity Summary.

Motion to approve Treasurer report.  Motion carries unanimously.

Greeter – Don and Robin: n/a

Contact List – Dave and Agnes: n/a

Web – Robin and Donna: n/a

Old Business

n/a

 

New Business

Discussion of streamlining announcements: Motion for Secretary to read Announcement headlines and summarize important details, then says if you want details, go to Announcements webpage.  Secretary puts a link to the Announcements into the chat. – Robin of Robin irw Donna, Second by Robin of Don irw Robin. Motion carries unanimously.

Shawna – We need to start announcing during the meeting…

• time change is coming up on last week of October and
• business positions will be coming up for renewals at end of October. Changing next business meeting date to accommodate the time change. 
• Robin – Web Team will post these announcements and make changes to Lead Couple Script.

Barton expressed a concern that changing the sharing time from 2 min. to 3 min. is a problem for people who show up late and don’t get to share.

Motion to adjourn the meeting – Dave, Second by Don. Motion carries unanimously.

 

Meeting Adjourned at 12:03 P.M. PST

Serenity Prayer

 

Participants:

Robin and Donna

Don and Robin

Agnes and Dave

Rivky and Yanky

Jared and Julia

Stu and Nicky

Dave and Noni

Melinda and Kevin

 

Meeting called to Order at 11:40 A.M. PST

Serenity prayer

Duration of meeting: 30 minutes.  Robin volunteered to be timekeeper.

 

Review and approval of minutes from June 2024

Motion to approve: Dave,  Second by Rivky. Motion carries unanimously.

Chair Reports

• Secretary – Dave and Noni: n/a
• Treasurer – Jared and Julia

Activity Summary (7/28/2024 – 8/24/2024)
USD
Beginning Available Balance 792.96
Payments received 114.46
Payments sent 0.00 -40.06
Withdrawals and Debits 0.00
Deposits and Credits 0.00
Fees -7.60
Transfers -54.46
Ending Available Balance 845.36

Reminder to send $400 stipend to Robin and Donna.  Reminder to change “Payments received” to “7th tradition” in Activity Summary.

Motion to approve Treasurer report – Noni, Second by Don. Motion carries unanimously.

• Greeter – Don and Robin volunteer to step in for Cara and Keith to finish year as Greeter couple.
• Contact List – Dave and Agnes: n/a
• Web – Robin and Donna: Website is up to date.

 

Old Business:

n/a

New Business:

1. Motion to allow leader couple to decide on the sharing time based on the size of the meeting – Noni. Second by Agnes. Amendment to motion by Robin to allow leader couple to decide on the sharing time as 2 or 3 minutes based on the size of the meeting. 13 in favor. 1 opposed. 1 abstain. Motion carries. No minority statement.
2. Motion to have 1 couple to read Unity Prayer and ask all others to mute – Noni. Second by Dave. 12 in favor. 1 opposed. 2 abstain. Motion carries. Minority statement: I don’t mind cacophony and it’s a reminder we are a “we” program.
3. Discussion of streamlining announcements – tabled to next business meeting.
4. Motion to adjourn the meeting – Jared, Second by Dave. Motion carries unanimously.

 

Meeting Adjourned at 12:12 P.M. PST

Serenity Prayer

Participants:

Dave and Noni

Robin and Donna

Agnes and Dave

David and Kapiko

Jared and Julia

Shawna and Gunter

 

Meeting called to Order at 11:40 A.M. PST

 

1. Serenity prayer

Duration of meeting: 30 minutes.  Dave volunteered to be timekeeper.

2. Review and approval of minutes from June 2024

Motion to approve: Dave,  Second by Shawna. Motion carries unanimously.

 

3. Chair Reports

Secretary – Dave and Noni: n/a

Treasurer – Jared and Julia:

Activity Summary (6/30/2024 – 7/27/2024) USD
Beginning Available Balance 751.37
Payments received 45.00
Payments sent 0.00
Withdrawals and Debits 0.00
Deposits and Credits 0.00
Fees -3.41
Ending Available Balance 792.96

No questions.

Motion to approve Treasurer report – David, Second by Noni. Motion carries unanimously.

Greeter – Cara and Keith: n/a

Contact List – Dave and Agnes: n/a

Web – Robin and Donna: Website is up to date.

Question from Noni: Committee responsibilities are listed on website, except for Secretary.  Robin: I’ll look into that. May be related to recent software updates. Thanks.

 

4. Old Business: n/a

5. New Business:

a. Dave: Clarify language in Treasurer’s report from “donation” to “7th tradition”.  Robin: Okay I’ll update that on the website.

b. Noni: Will send email to have the following items on next business meeting’s agenda:

• Consider changing language for smaller groups to increase time allotted to shares to 3 minutes.
• Readings of announcements during meeting can be streamlined, or put a link into the chat.
• Consider having only the meeting leader read the prayer at the end with everyone else muted, to allow for couples to focus on a spiritual connection which can be difficult when hearing a lot of voices.

c. Motion to designate Robin and Donna to represent RCA Trailblazers at the Annual Business Meeting – David. Second by Jared.  Motion carries unanimously.

d. Motion to offer the delegate couple a stipend of $400 to attend the convention – Shawna, Second by Dave. Motion carries unanimously.

e. Motion to vote “no” for ballot proposal to change in bylaws that no one couple can be the group delegate couple for more than one meeting – Dave. Second by David.

f. Motion to adjourn the meeting – Jared, Second by Dave. Motion carries unanimously.

 

Meeting Adjourned at 12:08 P.M. PST

Serenity Prayer

Participants:

Rebecca and Barton

Robin and Donna

Agnes and Dave

Don and Robin

Jared and Julia

 

Meeting called to Order at 11:36 A.M. PST

1. Serenity prayer
2. Review and approval of minutes from May 2024

Motion to approve: Robin,  Second by Dave. Motion carries unanimously.

Chair Reports

Secretary – Barton: Dave and Noni have agreed to be Co-Secretary Couple for every other meeting.

Treasurer – Jared

Activity Summary (5/26/2024 – 6/29/2024)
Beginning Available Balance 997.42
Payments received 45.00
Payments sent -287.64 (Web site renewal – 3 years)
Withdrawals and Debits 0.00
Deposits and Credits 0.00
Fees -3.41
Ending Available Balance 751.37

Motion to approve Treasurer report – Barton, Second by Don. Motion carries unanimously.

Greeter – Cara and Keith: n/a

Contact List – Dave and Agnes: n/a

Web – Robin and Donna: Website is up to date.  Renewed website for 3 years.

 

Old Business

n/a

New Business

Robin and Donna are going to the convention this year, but will be traveling for the first part of the first day. 

Motion to add to announcements to nominate Robin and Donna – Dave, Second by Barton. Motion carries unanimously.

 

Motion to adjourn the meeting – Jared, Second by Dave. Motion carries unanimously.

Meeting Adjourned at 11:52 P.M. PST

Serenity Prayer