Contact: Secretary@RCATrailblazers.org
Time commitment
- Agreed upon attendance @ regular meeting and business meetings as well as a few minutes/day to check secretary e-mail.
During the Sunday meeting
- Sign on to zoom as Secretary Couple and start the meeting (agree which secretary couple covers the meeting).
- Go to www.rcatrailblazers.org and open script, step/tradition and announcements.
- Log onto the zoom account a few minutes early, go to participants to claim host. (code will be made known to you!)
- When the meeting begins, share screen for lead couple with as needed reading as per script.
- When it’s time secretary couple reads through announcements.
- Mute participants if necessary, monitor meeting safety, on rare occasions, (ie: meeting bombers) it may be necessary to remove someone from the meeting.
- If a new couple is unable or unwilling to turn their camera on, the secretary couple will chat with them and – if appropriate – can ask for a group conscience for the couple to stay on the line.
- Make another couple (co-host) to help manage the meeting. Remember to make someone ‘the Host” if you have to leave the meeting as this will shut down the meeting for everyone, Maybe, The Welcome couple as they will be staying with the newcomer couples.
During the business meeting
- Agree on which secretary couple will take business meeting minutes. If needed, find a couple to cover and take minutes.
- Forward minutes to webmaster couple.
- Record the minutes of the meeting including decisions reached and points remaining outstanding to be added to the next business meeting agenda.
Between meetings
- Reply to emails sent to: secretary@rcatrailblazers.org.
- Email requests from new couples, forward to the Welcome Couple: WelcomeCouple@RCATrailblazers.org).
- Email Requests for contact list, forward to Contact List Couple: ContactListCouple@RCATrailblazers.org.
- For Emails from members of the group, provide help or assistance to questions.
- Respond to requests for meeting information inquiries.
- Entrusted with information for logins for all accounts: Zoom, Website, Blog, Email, PayPal.
When leaving positions
- Gives Successors all information for accounts.
- Shares ESH Experience, strength, hope and knowledge with current processes for the incoming Secretary Couples.