RCA Trailblazers Business Meeting, May 26, 2024

Participants:

Robin and Don

Jared and Julia

David and Kapiko

Daved and Noni

Barton and Rebecca

Joe and Silvia

Robin and Donna

Meeting called to order at 1:25pm CST with Serenity prayer.

Review and approval of minutes from the April business meeting

Motion to approve: Barton and Rebecca

Second: Julia and Jared

Approved unanimously

Treasurer report

Not available during meeting. Will table vote to approve April treasurer report in June.  Robin will post Treasurer Report with May 2024 business meeting minutes for review by members during the upcoming month:

Activity Summary (4/28/2024 – 5/25/2024) USD
Beginning Available Balance 955.83
Payments received 45.00
Payments sent 0.00
Withdrawals and Debits 0.00
Deposits and Credits 0.00
Fees -3.41
Ending Available Balance 997.42

Secretary Report: Rebecca and Barton: No news.

Literature Report: N/A

Welcome Couple Report: N/A

Web Couple Report: Robin and Donna: Web page up to date – No other news.

>>Unfinished business

1. Motion – Nominate Dave and Noni as Co-Secretary couple for remainder of service cycle until October rotation.  They accept nomination. They will be the Trailblazers co-secretaries every-other Sunday. – Barton and Rebecca; Second – Jared and Julia; Approved unanimously.

>> New business

N/A

Motion to adjourn the meeting:  Don and Robin

Second: Barton and Rebecca

Motion carries

Meeting Adjourned at 1:32 CST with  Serenity Prayer.

Participants:

Rebecca and Barton (Chair)

Stu & Nikki

Agnes & Dave

Cara & Keith

            Don & Robin (Secretary)

            Robin & Donna

            Cheri & Ellie

            Mel & Dennis

Meeting called to Order at 11:40 A.M. PST

Serenity prayer

Review and approval of minutes from April 3, 2024

Motion to approve: Dave, Second by Don. Motion carries unanimously.

Chair Reports

Secretary – n/a

Treasurer –

Activity Summary (4/1/2024 – 4/27/2024)
USD
Beginning Available Balance 921.98
Payments received 48.00
Payments sent -10.12
Withdrawals and Debits 0.00
Deposits and Credits 0.00
Fees -4.03
Ending Available Balance 955.83

Greeter – Cara and Keith: Requested back as they are expecting their baby soon.  Group will cover for them as greeters during the time they are away.

Contact List – n/a

Web – Robin and Donna: Recent edits to the website have been completed.  Renewal for Web Hosting Service of $287 will automatically renew on June 23, 2024.  It will be charged to Robin & Donna’s credit card so the group trusted them to either pay it early or allow it to renew and once it’s paid the payment will be reimbursed to them from the group’s treasury.

Motion to adjourn the meeting – Dave, Second by Keith. Motion carries unanimously.

Meeting Adjourned at 11:50 A.M. PST

Serenity Prayer

Participants:

Shawna and Gunter

Rebecca and Barton

Stu and Nikki

Agnes and Dave

Cara and Keith

Jared and Julia

Meeting called to Order at 11:40 A.M. PST

• Serenity prayer
• Review and approval of minutes from February 25, 2024

Motion to approve: Gunter,  Second by Dave. Motion carries unanimously.

• Chair Reports
  • Secretary – Barton: n/a
  • Treasurer – Jared
    Activity Summary (2/25/2024 – 3/30/2024) in USD
    Beginning Available Balance 864.13
    Payments received 60.00
    Payments sent 0.00
    Withdrawals and Debits 0.00
    Deposits and Credits 0.00
    Fees -5.54
    Ending Available Balance 918.59

Motion to approve Treasurer report – Cara, Second by Nikki. Motion carries unanimously

• • Greeter – Cara and Keith: n/a
  • Contact List – Dave and Agnes: n/a
  • Web – Robin and Donna: n/a
• Old Business

n/a

• New Business

WSO requested a specific point of contact for our meeting (names, phone, email address), not just a generic email address.  Shawna: Dave and Agnes offered to give their names and phone number, but we will ask WSO to keep secretary@rcatrailblazers.org as the main contact email address so information can still get to the meeting even when secretary changes over.  They just want their database complete.

Motion: Give WSO a couple’s contact info (i.e. 2 names and 2 phone numbers) for the database, and keep the email address as secretary@rcatrailblazers.org. Second: Stu.

Motion carries unanimously.

Stu and Nikki offered to give their contact info.

• Motion to adjourn the meeting – Dave, Second by Stu. Motion carries unanimously.

Meeting Adjourned at 12:05 P.M. PST

Serenity Prayer

Participants:

David irw Kapiko

Rebecca and Barton

Robin and Donna

Ellie irw Cherie

Cara irw Keith

Jared irw Julia

Don and Robin

Meeting called to Order at 11:40 A.M. PST

1. Serenity prayer
2. Review and approval of minutes from January 28, 2024

Motion to approve: Barton,  Second by Robin. Motion carries unanimously.

1. Chair Reports

a. Secretary – Barton

In contact with Andrew and Emma.  They agreed to be co-secretary for another 3 months.

b. Treasurer – Jared

Activity Summary (1/28/2024 – 2/24/2024)
USD
Beginning Available Balance 809.03
Payments received 60.00
Payments sent 0.00
Withdrawals and Debits 0.00
Deposits and Credits 0.00
Fees -4.90
Ending Available Balance 864.13

Motion to approve Treasurer report – Robin, Second by Ellie. Motion carries unanimously

c. Greeter – Cara

Not been at all meetings.  Been getting covered.  We need to discuss about our ability to keep the commitment, but as of now it works.

d. Contact List – Dave and Agnes

Not present.

e. Web Team – Robin

Minutes from last business meeting were posted.  Will discuss Web Security Committee Meeting Report later.  Nothing else to report.

Old Business

a. Web Team Security Committee meeting report – Robin. 

i. RCA Trailblazers Web Team Security Meeting, November 18, 2023
The security policy discussion included a recommendation that Robin irw Donna would meet individually with Ruth irw Debbie once Ruth met with web service provider to discuss the capabilities to make it more secure and to explore the existence of a secure place to store Trailblazers documents including a password storage document.  The discussion in this meeting also included a two factor authentication procedure to add additional security.
ii. Meeting with Trailblazer Website Originators, Ruth irw Debbie, December 1, 2023
Robin met with Ruth subsequent to her discussions with the web service provider. Ruth confirmed that the web service provider package that Trailblazers subscribes to includes FTP and secure storage where Trailblazers documents can be securely stored (potentially including a password file and service position details and documentation). This storage can serve as a central password location which will be useful with rotation of leadership and changing service position holders.  Ruth had the password to web service provider ’s account management panel  (where the Trailblazers domain and hosting plans are managed) and email management panel (email address forwarding for service positions) changed. Robin and Ruth are currently the only holders of this particular password. The password for the web page editor for the Trailblazers web pages has not changed.

Motion – Robin, Second by Barton: That a password document be created to save all passwords.  It will be uploaded to the secure storage on web service provider along with any other service description documents. Motion carries unanimously.

Motion for Web Team Security Committee to continue work to discuss two-factor authentication and include Jared – made by Barton, Second by Don. Motion carries unanimously.

b. Discussion to continue to announce for Business Meeting Secretary. No volunteers for service position have stepped up yet.  Motion to table – Donna, Second by Barton. Motion carries unanimously.

New Business

There was no new business to discuss.

Motion to adjourn the meeting – Don, Second by Barton. Motion carries unanimously.

Meeting Adjourned at 12:07 P.M. PST

Serenity Prayer

Participants:

Agnes and Dave

Rebecca and Barton

Robin and Donna

Shawna and Gunter 

Rivky

Jared and Julia

David

Don and Robin

Meeting called to Order at 11:40 A.M. PST

a. Serenity prayer

b. Request grated for unanimous consent to set meeting length at 20 minutes.

Granted

c. Review and approval of minutes from November 26, 2023

Motion to approve: Dave,  Second by Shawna

d. Treasurer Report by Jared and Julia (forward email to Webteam)

Activity Summary (11/26/2023 – 12/30/2023)
Beginning Available Balance:  $371.85
Payments received $35.00
Payments sent $0.00
Withdrawals and Debits $0.00
Deposits and Credits $0.00
Fees $-3.76
Ending Available Balance $403.09

Activity Summary (12/31/2023 – 1/27/2024)
Beginning Available Balance $403.09
Payments received $435.00
Payments sent $-9.91
Withdrawals and Debits $0.00
Deposits and Credits $0.00
Fees $-19.15
Ending Available Balance $809.03

Motion approved and seconded.

e. Business meeting Secretary

Discussed. possibility who will volunteer at the time of the meeting?  (Robin, I am not clear if anything got resolved concerning this issue. Nor if anything was approved about it. We moved into the web security discussion too rapidly for me to hear a resolution offered on the business secretary.

f. Webteam security.

Discussed. Will bring further ideas to the following business meeting February 25, 2024

g. Motion to adjourn the meeting

Motion carries

Meeting Adjourned at 12:10 P.M. PST

Serenity Prayer

Participants:

Participants:

Jared and Julia

Emma and Andrew

Shawna and Günter

Dave and Agnes

Barton and Rebecca

Rivky and Yanky

Keith and Cara

Eleane & Boris

Meeting called to order at 1:20pm CST

Unfinished business (tabled from last business meeting)

Any volunteers for Secretary couple?

Barton and Rebecca volunteer for Secretary couple.  Approved unanimously.

Emma and Andrew volunteer for Secretary couple for 3 months.  Approved unanimously.

New business

Review job description of Secretary couple to lighten the load.

Meeting Adjourned at 1:35 CST     

Serenity Prayer

Participants: