Participants:

Robin and Donna

Don and Robin

Dave

Rivky

Jared and Julia

Gunter and Shawna

Beatrice and Theodore

Barton

 

Meeting called to Order at 11:40 A.M. PST

Serenity prayer

Duration of meeting: 30 minutes.  Shawna volunteered to be timekeeper.

Review and approval of minutes from July 2024

Motion to approve with amendments/revisions: Dave,  Second by Shawna. Motion carries unanimously.

 

Chair Reports

Secretary – Barton:  n/a

Treasurer – Jared and Julia

Activity Summary (8/25/2024 – 9/28/2024)
USD
Beginning Available Balance 845.36
7th tradition received 145.00
Payments sent -10.54
Withdrawals and Debits 0.00
Deposits and Credits 0.00
Fees -6.79
Ending Available Balance 973.03

Reminder to send $400 stipend to Robin and Donna.  Reminder to change “Payments received” to “7th tradition” in Activity Summary.

Motion to approve Treasurer report.  Motion carries unanimously.

Greeter – Don and Robin: n/a

Contact List – Dave and Agnes: n/a

Web – Robin and Donna: n/a

Old Business

n/a

 

New Business

Discussion of streamlining announcements: Motion for Secretary to read Announcement headlines and summarize important details, then says if you want details, go to Announcements webpage.  Secretary puts a link to the Announcements into the chat. – Robin of Robin irw Donna, Second by Robin of Don irw Robin. Motion carries unanimously.

Shawna – We need to start announcing during the meeting…

  • time change is coming up on last week of October and
  • business positions will be coming up for renewals at end of October. Changing next business meeting date to accommodate the time change. 
  • Robin – Web Team will post these announcements and make changes to Lead Couple Script.

Barton expressed a concern that changing the sharing time from 2 min. to 3 min. is a problem for people who show up late and don’t get to share.

Motion to adjourn the meeting – Dave, Second by Don. Motion carries unanimously.

 

Meeting Adjourned at 12:03 P.M. PST

Serenity Prayer

 

Participants:

Robin and Donna

Don and Robin

Agnes and Dave

Rivky and Yanky

Jared and Julia

Stu and Nicky

Dave and Noni

Melinda and Kevin

 

Meeting called to Order at 11:40 A.M. PST

Serenity prayer

Duration of meeting: 30 minutes.  Robin volunteered to be timekeeper.

 

Review and approval of minutes from June 2024

Motion to approve: Dave,  Second by Rivky. Motion carries unanimously.

Chair Reports

  • Secretary – Dave and Noni: n/a
  • Treasurer – Jared and Julia

Activity Summary (7/28/2024 – 8/24/2024)
USD
Beginning Available Balance 792.96
Payments received 114.46
Payments sent 0.00 -40.06
Withdrawals and Debits 0.00
Deposits and Credits 0.00
Fees -7.60
Transfers -54.46
Ending Available Balance 845.36

Reminder to send $400 stipend to Robin and Donna.  Reminder to change “Payments received” to “7th tradition” in Activity Summary.

Motion to approve Treasurer report – Noni, Second by Don. Motion carries unanimously.

  • Greeter – Don and Robin volunteer to step in for Cara and Keith to finish year as Greeter couple.
  • Contact List – Dave and Agnes: n/a
  • Web – Robin and Donna: Website is up to date.

 

Old Business:

n/a

New Business:

  1. Motion to allow leader couple to decide on the sharing time based on the size of the meeting – Noni. Second by Agnes. Amendment to motion by Robin to allow leader couple to decide on the sharing time as 2 or 3 minutes based on the size of the meeting. 13 in favor. 1 opposed. 1 abstain. Motion carries. No minority statement.
  2. Motion to have 1 couple to read Unity Prayer and ask all others to mute – Noni. Second by Dave. 12 in favor. 1 opposed. 2 abstain. Motion carries. Minority statement: I don’t mind cacophony and it’s a reminder we are a “we” program.
  3. Discussion of streamlining announcements – tabled to next business meeting.
  4. Motion to adjourn the meeting – Jared, Second by Dave. Motion carries unanimously.

 

Meeting Adjourned at 12:12 P.M. PST

Serenity Prayer

Participants:

Dave and Noni

Robin and Donna

Agnes and Dave

David and Kapiko

Jared and Julia

Shawna and Gunter

 

Meeting called to Order at 11:40 A.M. PST

 

1. Serenity prayer

Duration of meeting: 30 minutes.  Dave volunteered to be timekeeper.

2. Review and approval of minutes from June 2024

Motion to approve: Dave,  Second by Shawna. Motion carries unanimously.

 

3. Chair Reports

Secretary – Dave and Noni: n/a

Treasurer – Jared and Julia:

Activity Summary (6/30/2024 – 7/27/2024) USD
Beginning Available Balance 751.37
Payments received 45.00
Payments sent 0.00
Withdrawals and Debits 0.00
Deposits and Credits 0.00
Fees -3.41
Ending Available Balance 792.96

No questions.

Motion to approve Treasurer report – David, Second by Noni. Motion carries unanimously.

Greeter – Cara and Keith: n/a

Contact List – Dave and Agnes: n/a

Web – Robin and Donna: Website is up to date.

Question from Noni: Committee responsibilities are listed on website, except for Secretary.  Robin: I’ll look into that. May be related to recent software updates. Thanks.

 

4. Old Business: n/a

5. New Business:

a. Dave: Clarify language in Treasurer’s report from “donation” to “7th tradition”.  Robin: Okay I’ll update that on the website.

b. Noni: Will send email to have the following items on next business meeting’s agenda:

  • Consider changing language for smaller groups to increase time allotted to shares to 3 minutes.
  • Readings of announcements during meeting can be streamlined, or put a link into the chat.
  • Consider having only the meeting leader read the prayer at the end with everyone else muted, to allow for couples to focus on a spiritual connection which can be difficult when hearing a lot of voices.

c. Motion to designate Robin and Donna to represent RCA Trailblazers at the Annual Business Meeting – David. Second by Jared.  Motion carries unanimously.

d. Motion to offer the delegate couple a stipend of $400 to attend the convention – Shawna, Second by Dave. Motion carries unanimously.

e. Motion to vote “no” for ballot proposal to change in bylaws that no one couple can be the group delegate couple for more than one meeting – Dave. Second by David.

f. Motion to adjourn the meeting – Jared, Second by Dave. Motion carries unanimously.

 

Meeting Adjourned at 12:08 P.M. PST

Serenity Prayer

Participants:

Rebecca and Barton

Robin and Donna

Agnes and Dave

Don and Robin

Jared and Julia

 

Meeting called to Order at 11:36 A.M. PST

  1. Serenity prayer
  2. Review and approval of minutes from May 2024

Motion to approve: Robin,  Second by Dave. Motion carries unanimously.

Chair Reports

Secretary – Barton: Dave and Noni have agreed to be Co-Secretary Couple for every other meeting.

Treasurer – Jared

Activity Summary (5/26/2024 – 6/29/2024)
Beginning Available Balance 997.42
Payments received 45.00
Payments sent -287.64 (Web site renewal – 3 years)
Withdrawals and Debits 0.00
Deposits and Credits 0.00
Fees -3.41
Ending Available Balance 751.37

Motion to approve Treasurer report – Barton, Second by Don. Motion carries unanimously.

Greeter – Cara and Keith: n/a

Contact List – Dave and Agnes: n/a

Web – Robin and Donna: Website is up to date.  Renewed website for 3 years.

 

Old Business

n/a

New Business

Robin and Donna are going to the convention this year, but will be traveling for the first part of the first day. 

Motion to add to announcements to nominate Robin and Donna – Dave, Second by Barton. Motion carries unanimously.

 

Motion to adjourn the meeting – Jared, Second by Dave. Motion carries unanimously.

Meeting Adjourned at 11:52 P.M. PST

Serenity Prayer

RCA Trailblazers Business Meeting, May 26, 2024

Participants:

Robin and Don

Jared and Julia

David and Kapiko

Daved and Noni

Barton and Rebecca

Joe and Silvia

Robin and Donna

 

Meeting called to order at 1:25pm CST with Serenity prayer.

 

Review and approval of minutes from the April business meeting

Motion to approve: Barton and Rebecca

Second: Julia and Jared

Approved unanimously

Treasurer report

Not available during meeting. Will table vote to approve April treasurer report in June.  Robin will post Treasurer Report with May 2024 business meeting minutes for review by members during the upcoming month:

Activity Summary (4/28/2024 – 5/25/2024) USD
Beginning Available Balance 955.83
Payments received 45.00
Payments sent 0.00
Withdrawals and Debits 0.00
Deposits and Credits 0.00
Fees -3.41
Ending Available Balance 997.42

Secretary Report: Rebecca and Barton: No news.

Literature Report: N/A

Welcome Couple Report: N/A

Web Couple Report: Robin and Donna: Web page up to date – No other news.

 

>>Unfinished business

  1. Motion – Nominate Dave and Noni as Co-Secretary couple for remainder of service cycle until October rotation.  They accept nomination. They will be the Trailblazers co-secretaries every-other Sunday. – Barton and Rebecca; Second – Jared and Julia; Approved unanimously.

>> New business

N/A

Motion to adjourn the meeting:  Don and Robin

Second: Barton and Rebecca

Motion carries

Meeting Adjourned at 1:32 CST with  Serenity Prayer.

Participants:

Rebecca and Barton (Chair)

Stu & Nikki

Agnes & Dave

Cara & Keith

            Don & Robin (Secretary)

            Robin & Donna

            Cheri & Ellie

            Mel & Dennis

 

Meeting called to Order at 11:40 A.M. PST

 

Serenity prayer

Review and approval of minutes from April 3, 2024

Motion to approve: Dave, Second by Don. Motion carries unanimously.

 

Chair Reports

Secretary – n/a

Treasurer –

Activity Summary (4/1/2024 – 4/27/2024)
USD
Beginning Available Balance 921.98
Payments received 48.00
Payments sent -10.12
Withdrawals and Debits 0.00
Deposits and Credits 0.00
Fees -4.03
Ending Available Balance 955.83

Greeter – Cara and Keith: Requested back as they are expecting their baby soon.  Group will cover for them as greeters during the time they are away.

Contact List – n/a

Web – Robin and Donna: Recent edits to the website have been completed.  Renewal for Web Hosting Service of $287 will automatically renew on June 23, 2024.  It will be charged to Robin & Donna’s credit card so the group trusted them to either pay it early or allow it to renew and once it’s paid the payment will be reimbursed to them from the group’s treasury.

 

Motion to adjourn the meeting – Dave, Second by Keith. Motion carries unanimously.

 

 

Meeting Adjourned at 11:50 A.M. PST

 

Serenity Prayer

Participants:

Shawna and Gunter

Rebecca and Barton

Stu and Nikki

Agnes and Dave

Cara and Keith

Jared and Julia

 

Meeting called to Order at 11:40 A.M. PST

  • Serenity prayer
  • Review and approval of minutes from February 25, 2024

Motion to approve: Gunter,  Second by Dave. Motion carries unanimously.

  • Chair Reports
    • Secretary – Barton: n/a
    • Treasurer – Jared
      Activity Summary (2/25/2024 – 3/30/2024) in USD
      Beginning Available Balance 864.13
      Payments received 60.00
      Payments sent 0.00
      Withdrawals and Debits 0.00
      Deposits and Credits 0.00
      Fees -5.54
      Ending Available Balance 918.59

Motion to approve Treasurer report – Cara, Second by Nikki. Motion carries unanimously

    • Greeter – Cara and Keith: n/a
    • Contact List – Dave and Agnes: n/a
    • Web – Robin and Donna: n/a
  • Old Business

n/a

  • New Business

WSO requested a specific point of contact for our meeting (names, phone, email address), not just a generic email address.  Shawna: Dave and Agnes offered to give their names and phone number, but we will ask WSO to keep secretary@rcatrailblazers.org as the main contact email address so information can still get to the meeting even when secretary changes over.  They just want their database complete.

Motion: Give WSO a couple’s contact info (i.e. 2 names and 2 phone numbers) for the database, and keep the email address as secretary@rcatrailblazers.org. Second: Stu.

Motion carries unanimously.

Stu and Nikki offered to give their contact info.

  • Motion to adjourn the meeting – Dave, Second by Stu. Motion carries unanimously.

 

Meeting Adjourned at 12:05 P.M. PST

Serenity Prayer

Participants:

David irw Kapiko

Rebecca and Barton

Robin and Donna

Ellie irw Cherie

Cara irw Keith

Jared irw Julia

Don and Robin

 

Meeting called to Order at 11:40 A.M. PST

  1. Serenity prayer
  2. Review and approval of minutes from January 28, 2024

Motion to approve: Barton,  Second by Robin. Motion carries unanimously.

  1. Chair Reports

a. Secretary – Barton

In contact with Andrew and Emma.  They agreed to be co-secretary for another 3 months.

b. Treasurer – Jared

Activity Summary (1/28/2024 – 2/24/2024)
USD
Beginning Available Balance 809.03
Payments received 60.00
Payments sent 0.00
Withdrawals and Debits 0.00
Deposits and Credits 0.00
Fees -4.90
Ending Available Balance 864.13

Motion to approve Treasurer report – Robin, Second by Ellie. Motion carries unanimously

c. Greeter – Cara

Not been at all meetings.  Been getting covered.  We need to discuss about our ability to keep the commitment, but as of now it works.

d. Contact List – Dave and Agnes

Not present.

e. Web Team – Robin

Minutes from last business meeting were posted.  Will discuss Web Security Committee Meeting Report later.  Nothing else to report.

 

Old Business

a. Web Team Security Committee meeting report – Robin. 

i. RCA Trailblazers Web Team Security Meeting, November 18, 2023
The security policy discussion included a recommendation that Robin irw Donna would meet individually with Ruth irw Debbie once Ruth met with web service provider to discuss the capabilities to make it more secure and to explore the existence of a secure place to store Trailblazers documents including a password storage document.  The discussion in this meeting also included a two factor authentication procedure to add additional security.
ii. Meeting with Trailblazer Website Originators, Ruth irw Debbie, December 1, 2023
Robin met with Ruth subsequent to her discussions with the web service provider. Ruth confirmed that the web service provider package that Trailblazers subscribes to includes FTP and secure storage where Trailblazers documents can be securely stored (potentially including a password file and service position details and documentation). This storage can serve as a central password location which will be useful with rotation of leadership and changing service position holders.  Ruth had the password to web service provider ’s account management panel  (where the Trailblazers domain and hosting plans are managed) and email management panel (email address forwarding for service positions) changed. Robin and Ruth are currently the only holders of this particular password. The password for the web page editor for the Trailblazers web pages has not changed.

Motion – Robin, Second by Barton: That a password document be created to save all passwords.  It will be uploaded to the secure storage on web service provider along with any other service description documents. Motion carries unanimously.

Motion for Web Team Security Committee to continue work to discuss two-factor authentication and include Jared – made by Barton, Second by Don. Motion carries unanimously.

b. Discussion to continue to announce for Business Meeting Secretary. No volunteers for service position have stepped up yet.  Motion to table – Donna, Second by Barton. Motion carries unanimously.

New Business

There was no new business to discuss.

Motion to adjourn the meeting – Don, Second by Barton. Motion carries unanimously.

Meeting Adjourned at 12:07 P.M. PST

Serenity Prayer

 

Participants:

Agnes and Dave

Rebecca and Barton

Robin and Donna

Shawna and Gunter 

Rivky

Jared and Julia

David

Don and Robin

 

Meeting called to Order at 11:40 A.M. PST

a. Serenity prayer

b. Request grated for unanimous consent to set meeting length at 20 minutes.

Granted

c. Review and approval of minutes from November 26, 2023

Motion to approve: Dave,  Second by Shawna

d. Treasurer Report by Jared and Julia (forward email to Webteam)

Activity Summary (11/26/2023 – 12/30/2023)
Beginning Available Balance:  $371.85
Payments received $35.00
Payments sent $0.00
Withdrawals and Debits $0.00
Deposits and Credits $0.00
Fees $-3.76
Ending Available Balance $403.09

Activity Summary (12/31/2023 – 1/27/2024)
Beginning Available Balance $403.09
Payments received $435.00
Payments sent $-9.91
Withdrawals and Debits $0.00
Deposits and Credits $0.00
Fees $-19.15
Ending Available Balance $809.03

Motion approved and seconded.

 

e. Business meeting Secretary

Discussed. possibility who will volunteer at the time of the meeting?  (Robin, I am not clear if anything got resolved concerning this issue. Nor if anything was approved about it. We moved into the web security discussion too rapidly for me to hear a resolution offered on the business secretary.

 

f. Webteam security.

Discussed. Will bring further ideas to the following business meeting February 25, 2024

 

g. Motion to adjourn the meeting

Motion carries

 

Meeting Adjourned at 12:10 P.M. PST

Serenity Prayer

Participants:

Julia & Jared

Shawna & Günter

Robin and Don

David (& Kapiko)

Cara (& Keith)

Nikki & Stu

Cherie & Ellie

Andrew (& Emma)

Rivky (& Yanky)

 

Meeting called to order at 1:38 CST

Serenity prayer

Request granted for unanimous consent to set meeting length at 22 minutes

Granted

 

Review and approval of minutes from the October business meeting

Motion to approve: David and Kapiko

Second: Barton and Rebecca

Approved

 

Review and approval of minutes from Emergency business meeting

Motion to approve: Andrew and Emma

Second: Barton and Rebecca

Approved

 

Treasurer report from Oct. 30th – Nov. 11th 2023

Previous Balance : $ 919,19

Fees: $ – 2.34

Payments: $ – 570.00

7th Tradition: $ 25.00

Closing Balance: $ 371.85

 

Payments went towards reimbursement of Delegate couple: 400$ 7th tradition + 170$ member donations.

Motion to approve: Julia and Jared

Second: Robin and Don

Approved

 

Secretary Service position description amendment

Motion – Change Description for Co-Secretary to shift duties for Business Meeting and taking Meeting Minutes to a new position (Business Meeting Chair), and couples who hold existing service positions can take this position in addition if no new couples volunteer.  Shift duties for posting minutes to website to the Webmaster couple. Motion – Jared and Julia

Second – Don and Robin

Approved

Abstensions – 2 couples:

Abstensions – Have difficulty filling positions we already have.  Will creating new position encourage more people to take on positions? – David and Kapiko.

Motion to Extend meeting time 10 minutes.

Unanimously approved

Tabled business:

  1. Announce new Business Meeting Chair service position.
  2. Heightened security and organization for account logins and password. Met with Ruth and Debbie to get this organized with the Webmaster couple.  Will give a finalized report in December.

 

Motion to adjourn the meeting:

Günter

Second: Barton and Rebecca

Motion carries

 

Meeting  Adjourned at 2:07 CST

Serenity Prayer