Category: Blog

RCA Trailblazers Business Meeting – May 28th 2023

Posted on by Secretary Couple

Participants:

Julia & Jared

Shawna &Günter

Agnes & Dave

Robin & Don

Rivky & Yanky

Cate & Paul

 

Meeting called to order at 20:32 CET

Serenity prayer

Request for unanimous consent to set meeting length at 30 minutes

Granted

Review and approval of minutes from the last business meeting

Motion to approve: ?

Second: ?

Motion carries

 

Treasurer report

Keith irw Cara were not present:

Tabled until next week.

 

Unfinished business (tabled from last business meeting):

Group accounts and Assets Security Policy

Do we need to update the security of Trailblazers accounts by updating passwords and instating 2F authentication?

Motion: Task volunteer team Dave, Gunther, and Don to investigate what we can and can’t do with our accounts and bring that information back to the group.

Second: Julia

Motion carries

Business tabled for next meeting:  Robin & Don

Calendar issue and linking to the RCA website since we are having trouble keeping calendar updated.

Motion to adjourn the meeting : Robin

Second: Yanky

Meeting Adjourned at 21:01 CET        

Serenity Prayer

 

RCA Trailblazers Business Meeting – April 30th 2023

Posted on by Secretary Couple

Participants:

Julia & Jared

Dave irw Agnes

Shawna & Günter

Cara & Keith

Cherie irw Ellie

Cate irw Paul

Rivky irw Yanky

Eleanne irw Boris

Meeting called to order at 20:35 CET

Serenity prayer

Request for unanimous consent to set meeting length to end at 21:00

Granted

Spiritual timekeeper: Shawna & Günter

 

Review and approval of minutes from the last business meeting

Motion to approve: Dave

Second: Günter

Motion carries

 

Treasurer report

Treasurers presented both March and April. There is a discrepancy that we will ask the Treasury couple to resolve. The balance from Feb-March was actually $546.52 aot $519.54…

Previous Balance March 2023 (from report Feb 26th) : $ 546.52

Treasury Report as presented on April 30th 2023 (to be resolved)

Feb 26th – March 25th

Previous Balance : $ 519.54

Fees: $ – 2.20

Total Expenses : $ -2.20

7th Tradition: $ 20

Closing Balance: $ 537.34

———————————

April month to date

March 26th – April 29th

Previous Balance : $537.34

Fees: $ – 8.35

Total Expenses : $ – 8.35

7th Tradition: $ 94.00

Closing Balance: $ $622.99 USD

Motion to approve: Cherie

Seconded: Dave

 

Unfinished business: (introduced in Nov. 22 business meeting):

Group accounts and Assets Security Policy

A short discussion took place. There are two issues 1. do we want to change the passwords 2. do we need a central management of existing passwords

Are we protecting ourselves from inside Trailblazers or from external people. Don prepared an overview. Please all have a look at it so we can have an informed discussion next Business Meeting!

This document can be found at: Link

Proposed to table: Dave

Seconded: Cherie

New business:

When do we send money up to WSO?

Trailblazers has a prudent reserve of $400. We will have a look at what our costs will be and decide in the coming months what to donate.

 

Motion to adjourn the meeting:  Dave

Second: Julia

Motion carries

Meeting Adjourned at 20:50 CET        

Serenity Prayer

 RCA Trailblazers Business Meeting – March 27th 2023

Posted on by Secretary Couple

Participants:

Donna and Robin

Julia

David

Rivky

Tammi & John

Shawna and Günter

Agnes and Dave

Robin and Don

Eleanne

Ced

Sorrel

 

Meeting called to order at 20:36 CET

Serenity prayer

Request for unanimous consent to set meeting length to end at 21:00

Granted

Spiritual timekeeper: Robin & Donna

Review and approval of minutes from the last business meeting

Motion to approve: Robin

Second: Don

Motion carries

 

Treasurer report

Treasurers were not present, we will request a report and add it later.

March 2023:

Previous Balance : $ 546.52

Fees: $ –

Total Expenses : $ –

7th Tradition: $

Closing Balance: $

 

Webmaster report (received after the meeting)

The readings on the website do not match the current edition of the RCA basic text book. The Webmaster is currently making the texts to match the 4th edition version. Steps 1-6 have been completed.
Thank you for your service Donna & Robin!

 

New business:

Reviewing  the Trailblazer meeting details (on WSO Recovering Couples Website)

We were informed by RCA:org webmaster that one sentence from the Trailblazer meeting description (that singles are also welcome) was removed because they thought it went against the RCA Traditions. This was a misunderstanding and the description has now been restored.

The Chairs of WSO attended our meeting to clarify and apologise for the misunderstanding. Much appreciation for their support was expressed. We decided to review our meeting description and amend the following points.

Motion to:

  • Add “individuals whether their partner is present or not.”
  • Remove “Sex Addiction” categorization from our meeting description.
  • Remove the duplicated information about Copenhagen, Denmark from the bottom of the description.

Second: David

Motion carries

 

Contact Person for WSO
Webmaster from WSO is asking for a contact person for our meeting, including a personal email address and phone number. Tammi will inquire and get back to us.

Additional Info received 27.3.23:

Tammi wrote that two addresses are requested, but not required. At the moment Secretary and Welcome couple addresses have been submitted along with Shawna’s telephone number.

 

Motion: Proposal to extend meeting time by 10 minutes

Second: Gunther

 

Motion to extend the meeting by 10 minutes: Dave

Second: Günter

Motion Carries

 

Tabled Business:

Unfinished business (introduced in Nov. 22 business meeting):

Group accounts and Assets Security Policy

Don created a proposal describing the motion. Discussion of the proposal is tabled until the next business meeting. 
This document can be found at: Link

Second: Dave

Motion carries

Motion to adjourn the meeting:  Robin

Second: Don

Motion carries

 

Meeting Adjourned at 21:04 CET        

Serenity Prayer

RCA Trailblazers Business Meeting – February 26th 2023

Posted on by Secretary Couple

Posted on January 29, 2023 by Secretary Couple

RCA Trailblazers Business Meeting, Feb. 26, 2023

 

Participants:

Donna and Robin

Jared

Nikki and Stu

Shawna and Günter

Agnes and Dave

Robin and Don

Cherie and Ellie

Keith and Cara

Kapiko and David

Chana and Bruce

 

Meeting called to order at 20:38 CET

Serenity prayer

Request for unanimous consent to set meeting length at 30 minutes

Granted

Review and approval of minutes from the last business meeting

Motion to approve: Robin

Second: David

Motion carries

 

Treasurer report

Keith irw Cara presents the report:

Feb 2023: Jan 29th – Feb 25th

Previous Balance : $488.08

Fees: $ – 3.90 

Total Expenses : $ – 9.64

7th Tradition: $ 45.00

Closing Balance: $ 546.52

 

Motion to approve: Stu

Second: Don

Motion carries

 

Ranking of Proposals to be discussed at RCA Convention business meeting – David and Kapiko

The convention is coming up and the Structure committee requires that each group rank the importance of the 8 ballot proposals. Proposals must be returned by March 15th.

Proposal : One submission per individual is allowed. Deadline for submissions is 1 hour after the next business meeting on March 5th so that all participants have ample time to read the expanations. Submissions should be sent to Secretary@RCATrailbazers.org.  Submissions will be ranked first by mode then by mean average.

Link to Ranking Explanation: Ranking Explanation

Link to Ranking Form: Ranking Form

Second: Shawna 

Actions:

The 13 page explanation for each proposal will be resent since some people did not receive it – Jared

Shawna and Günter will create the spreadsheet and submit it to RCA-WSO.

 

Motion to extend the meeting by 10 minutes: Don

Second: Günter

Motion Carries

 

Unfinished business (tabled from last business meeting): Group accounts and Assets Security Policy

Don created a proposal describing the motion. Discussion of the proposal is tabled until the next business meeting. 
This document can be found at: Link

Second: Dave

Motion carries

 

Motion to adjourn the meeting:  Stu

Second: Dave

Motion carries

 

Meeting Adjourned at 21:18 CET        

Serenity Prayer

 

RCA Trailblazers Business Meeting – January 29th 2023

Posted on by Secretary Couple

RCA Trailblazers Business Meeting, Jan 29, 2023

 

Participants:

Robin and Donna

Jared and Julia

Nikki and Stu

Shawna and Gunter

Agnes and Dave

Don and Robin

Rivky

Cherie and Ellie

Keith

Barton and Rebecca

Kapiko and David

 

Meeting called to order at 1:38pm CST

Serenity prayer

Request for unanimous consent to set meeting length at 30 minutes

Granted

 

Review and approval of minutes from the last business meeting

Motion to approve: David

Second: Barton

Motion carries

 

Treasurer report

Keith irw Cara presents the report:

Trailblazers Treasurers Report

 

November – December 2022

Opening Balance $373.59

Fees $4.90

7th Tradition $60

Closing Balance $428.69

 

January 2023

Opening Balance $428.69

Fees $5.61

7th Tradition $65

Closing Balance $488.08

 

Motion to approve: Dave

Second: Barton

Motion carries

 

Appointment of spiritual timekeeper for 1-minute comments on business items

<name>

N/A

 

Service Positions

N/A


Motion to extend the meeting by 10 minutes: Shawna

Second: ?

Motion Carries

 

>>Unfinished business (tabled from last business meeting)

1. How to go about with the passwords. As service positions rotate, the passwords have remaid the same for web, Google emails, PayPal, Zoom accounts to ensure they remain secure. 

Motion: Don will work with secretaries to create a written proposal for us to vote on at the next business meeting.

Second: Keith

Motion carries

 

>> New business

1. Barton offers another option for the timer. There is an app with the zoom account where the timer clock appears on your screen. Timer has to be made co-host. It is optionable only and not mandatory. Barton will write up instructions on how to use the app if anyone wants to. No vote is necessary.

 

Motion to extend the meeting by 3 minutes: David

Second: Shawna

Motion Carries

 

2. David and Kapiko – The convention is coming up and the Structure committee requires that each group rank the importance of the 8 ballot proposals. Proposals must be ranked and returned by March 15th which means we need to vote at the next business meeting in February. Proposals will be published and can be reviewed before the next business meeting. Jared and Julia will add it to the secretary’s announcements. 

 

>> Business tabled for next business meeting.

N/A 

 

Motion to adjourn the meeting:  Shawna

Second: 

Motion carries

 

Meeting Adjourned at 2:15 CST     

        

Serenity Prayer

 

RCA Trailblazers Business Meeting – December 25th 2022

Posted on by WebTeam

This business meeting was postponed until the business meeting on January 29th because there were no items on the agenda.

New Agenda topic for January: for the keeping of the time, to use the clock that is provided by Zoom. I’ve been going to a meeting where they do that. It is really nice to see the “clock” tick the seconds down. There are several different “clocks” available & much to my surprise, it is not distracting. 

Barton irw Rebecca

RCA Trailblazers Business Meeting – Nov. 27, 2022

Posted on by Secretary Couple

 

Participants:

David 

Shawna & Gunther

Jared & Julia

Don & Robin

Keith & Cara

Rivky

Robin

 

Meeting called to order at <time>

Serenity prayer

Request for unanimous consent to set meeting length at 30 minutes

Granted

 

Review and approval of minutes from the last business meeting

Motion to approve: Don

Second: David

Motion carries

 

Treasurer report

Keith irw Cara presents the report:

Trailblazers Treasurers Report

 

October Month to date:

Oct. 30th  – Nov. 26th

 

Previous Balance: $319.39

Fees: $6.32

New Comer Packets: $9.48

Total Expenses: $6.32

7th Tradition:$70.00

Closing Balance: $373.59

 

Oct 30th a new comer packet was purchased for $9.48 and sent to :

Andy and Brenda

 

Motion to approve: Don

Second: Robin

Motion carries

 

Appointment of spiritual timekeeper for 1-minute comments on business items

<name>

N/A

 

Service Positions

N/A

 

Motion to extend the meeting by 15 minutes: <name>

Second: <name>

Motion carries

N/A

 

>>Unfinished business (tabled from last business meeting)

  1. N/A

 

>> New business

  1. Vote in Webmaster couple: Robin & Donna

Motion to approve: Shawna

Second: Robin

Motion carries

 

  1. How to deal with passwords for key positions.  Shawna: Our credit card is connected to the Trailblazers account (e.g. Paypal, etc.).  Passwords haven’t been changed when they were setup by other people.  We need other people to have access to accounts in order to support each other and the meeting.

Discussion.  Keith: A solution would be to change the password and share it with one other group doing service.  Not perfect solution, but better than having more than two couples having access to personal information.  When we log in to Paypal we see a person’s name, Ruth, as the account owner.  Not sure if we change the password what will happen.  Shawna: Ruth is the one who setup the Paypal account and website.  The website is registered under her name.  They have agreed to allow us to continue to keep it under her name and address.  They also get the emails, so they are always in the loop if a payment needs to be made, etc.  Keith: There is a secondary user section in Paypal.  We could use that to enter the names of the couple currently holding the position.  I can do some research to come up with a suggestion to bring to the next meeting.  Shawna: Before we make any change, I want to talk to Ruth.  Don: I’ve been working to establish Paypal with another group.  Security is an excellent consideration for the group even though we are small.  I suggest it be established with the service roles (i.e. secretary couple and webmaster couple).  David: If Keith needs to contact Ruth, it’s Ruth and Debbie on the contact list.  They are actually the ones who had the idea to create Trailblazers.  Having a Paypal account was also an issue with tax reporting.  Ruth agreed to handle that for the group.  Security is important.  I agree there should be multiple people who have access to the passwords (e.g. Secretaires, Treasurers, Webmasters).  Part of job descriptions.  Shawna: The website was paid by Ruth.  They needed to send us an invoice which needed to be paid by Paypal.  To make it easier, Gunther entered his credit card to the account.  Robin did as well.  It is hidden in the account.  Keith: I will make a note of this in the documentation [during my research].  Robin: We would take over using our credit card now that we are Webmaster, which would take care of the web hosting.  Keith: Password could change each time the position gets changed over.  Gunter: Are you sure you can change the password if the account is not yours?  Keith: The password change confirmation email is going to the Secretary and Treasurer.  If I get stuck I can contact Ruth.  Shawna: Ruth gets the admin email.  Lance and Quinn do too, who used to be the Webmaster.  And now Robin and Donna.  Lance and Quinn will be removed now, and I will remove Gunter and myself as well.  Keith: treasurer@, admin@ and secretary@rcatrailblazers.org are the emails on the Paypal account profile page.  

Motion to table the issue until next business meeting once we have more information: Don

Motion to contact Ruth to discuss what we are considering: Shawna

Second: David

Motion carries

 

>> Business tabled for next business meeting.

N/A 

 

Motion to adjourn the meeting:  Shawna

Second: Julia

Motion carries

 

Meeting Adjourned at 23.16       

        

Serenity Prayer

RCA Trailblazers Business Meeting – Oct. 30, 2022

Posted on by Secretary Couple

Minutes: Shawna & Günter

Participants:

David & Agnes

Jared & Julia

Keith & Cara

Robin & Don

Rivky

Nikki

Tim & Nicki

 

Meeting called to order

Serenity prayer

Request for unanimous consent to set meeting length to 30 minutes

Time keeper: Robin irw Don

Granted

 

Review and approval of minutes of Sept 2022 business meeting:

One alteration made: in theme “Sharing time” anonymous ==> unanimous

Motion to approve minutes: David

Second: Don &Robin

Motion carried

 

Treasurer report

Keith & Cara shared treasurer’s report as follows:

Opening balance: $1,416.30

7th Tradition: $90,00

Fees: $6.26

Transfer to WSO: $1180.48

Closing balance: 319.39

Motion to approve the Treasury Report:  Julia

Motion carried

 

Unfinished business

Treasury – 7th Tradition

Should we send money to WSO? (Prudent reserve is $400 as voted on in Minutes of 10.28.18.)

The group voted to transfer $1000.00 to WSO

Service Rotation

Secretary couple: Jared & Julia. Shawna and Günter will be Co-Secretary until another couple steps in, or the Web service position is taken by another couple.

Welcome couple: Dave & Agnes

Web couple: Shawna & Günter (until another couple offers)

Treasury couple: Keith & Cara (wish to continue this service because they got the position only 6 months ago)

Contact list couple: Don & Robin

 

Motion to adjourn by Don

Second: Robin

Motion carried

 

Thank you everyone for participating and for your service in Trailblazers!!

 

Serenity prayer

 

RCA Trailblazers Business Meeting – Sept. 25, 2022

Posted on by Secretary Couple

Minutes: Shawna & Günter

Participants:

David

Jared & Julia

Keith & Cara

Robin & Don

Gunter & Shawna

Nikki

 

Meeting called to order

Serenity prayer

Request for unanimous consent to set meeting length to 30 minutes

Time keeper: Robin irw Donna

Granted

 

Review and approval of minutes of August 2022 business meeting

Motion to approve minutes: David

Second: Don &Robin

Motion carried

 

Treasurer report

Keith & Cara shared treasurer’s report as follows:

Opening balance: $1,260.12

7th Tradition: $165.00

Fees: $8.99

Closing balance: $1,416.30

Motion to approve the Treasury Report: Don & Robin

David second

Motion carried

 

Unfinished business

Treasury – 7th Tradition

Should we send money to WSO? (Prudent reserve is $400 as voted on in Minutes of 10.28.18.)

The group voted to transfer $1000.00 to WSO

Newcomer packets

There are 8 Newcomer Packets left for members outside USA.

The group voted anonymously that enough Newcomer Packets are on stock for the time being.

Sharing time

Should we extend sharing time to more than 2 minutes? Or increase time per participants present??

The group voted unanimously to leave the sharing time as is.

 

New Business

Service Rotation

Secretary couple will add to the announcements that the service positions will rotate at the end of October.

Contact List

Suggestion to add a column on the contact list with the additional languages each couple speaks.

The group voted anonymously to add this column. The Contact list couple will decide how to implement that and let the secretary couple know of any announcements/changes that need to be made.

 

Motion to adjourn by Don

Second: Shawna

Motion carried

 

Serenity prayer

 

RCA Trailblazers Business Meeting – August 28, 2022

Posted on by Secretary Couple

Minutes by Shawna & Günter

Participants:

 David

Jared

Keith & Cara

Agnes & Dave

Robin & Don

Gunter & Shawna

Rivky & Yanky

Eleanne

 

Meeting called to order

Serenity prayer

Request for unanimous consent to set meeting length to 30 minutes

Time keeper: Don

Granted

 

Review and approval of minutes of July 2022 business meeting

Motion to approve minutes: David

Second: Dave

Motion carried

 

Treasurer report

Keith & Cara shared treasurer’s report as follows:

Opening balance:                    $1,054,02

7th Tradition:                               $216.00

Fees                                                -9.90

Closing balance:                     $1,260.12

Motion to approve the Treasury Report: Shawna

Dave second

Motion carried

 

Remarks: Shawna asks if we should send money to WSO?

It was not clear what our prudent reserve is. Shawna will research this and we can discuss next week. Shawna will also check if new Welcome Packets are needed for members outside USA.

(In the meantime: Prudent reserve is $400 as voted on in Minutes of 10.28.18. There are 9 Newcomer Packets left for members outside USA. Only one has been requested this year, are we informing newcomers? New agenda point for next month.)

Convention Report (Jared)

  • The special ballot measure was approved. This will enable the Board of Trustees, should they in between conventions fall below the required minimum of four Board couples, to appoint enough qualified couples to the Board to make up the minimum required for the Board to function. The appointed couples would serve only until the next annual Board Election.
  • There are now 8 Trustee couples serving WSO, 5 of which were voted in at the 2022 Convention in August.
  • WSO is doing financially well. They encourage couples to join the many committees also one to determine how to use 7th tradition donations to carry the message.

 Unfinished business

Tabled agenda item from July 2022: “Concern raised about alerting meeting attendees who may be dressed in a manner concerning to another attendee.” 

The couple was not present last week again to present the proposal and they were again not here.  This topic will be removed from the agenda.

New Business

Should we extend sharing time to more than 2 minutes?

A discussion was initiated in which it appeared most were content with 2 minutes. A suggestion was made to increase time per participants present.

This topic was tabled and will be voted on next week.

Motion to adjourn by Shawna at 9:00 pm CET

Second: Agnes

Motion carried

 

Serenity prayer