Meeting called to order – 8:40 CET

Attendance:

  • Shawna & Gunter (Lead)
  • Dave & Noni (Secretary)
  • Don & Robin (Web Couple)
  • Amretta (Contact List)
  • Mel 

Open with Serenity Prayer
Length of meeting set for 20 min
Review of past minutes – No mention of errors or admissions
Noni motions to approve, 2nd by Don

Reports

  • Secretary – Dave & Noni have now completed their commitment as Secretary Couple.
  • Dave & Agnes have put their names forward. Group voted on with all in favor. 8 yes
  • Web Couple – Don & Robin – Don noted and commended Robin for her efforts with the position.
  • Treasurer – Not present, no report given
  • Contact List – Amerrta has been meeting with Ruth, exploring “Mail Chimp” will bring more info forward soon.

Old Business

  • Newcomer Packages – Shawna did get some info on cost of pkgs and will bring forward at next meeting for discussion.
  • Welcome Couple – Still need couple to fill position, will continue to announce at the meeting.
  • Service Description Ad-hoc Committee will have final meeting next Sunday (May 4th) 1.5 hr before regular meeting. The final draft will be sent out for members to review prior to the next business meeting.

Tabled items

  • People wearing two hats in service.
  • Proposal to have any months with 5 Sundays, to have that as a service orientated meeting.
  • Meeting adjourned at 9:01 ETC

Present: Shawna irw Günter, Robin irw Don, Donna (irw Robin), Steve (irw Peg), Dave (irw Agnes), Leslie irw Sunny, Jared irw Julia, Melianda irw Kevin, Patrik irw Clothil

  • Open meeting with Serenity Prayer @ 12:40
  • Time set for Meeting is 30 minutes. Set by Dave 2nd Shawna
  • Timekeeper Robin irw Don
  • Meeting minutes review
  • Approve minutes 1st Günter C 2nd Donna APPROVED

 

REPORTS:

Secretary: All is well: rotating weeks working well.

Contact Couple: Not present.

Web: All well & up to date. Request to organize the Announcements with more structure.

Welcome Couple: A new couple is still needed.

 

Treasurer: Report

Activity Summary (2/23/2025 – 3/29/2025)
USD
Total Beginning Balance 951.87
7th Tradition received 103.00
Payments sent 0.00
Withdrawals and Debits 0.00
Deposits and Credits 0.00
Fees -8.53

Prudent Reserve 400.00

Total Ending Balance 1046.34

Ending Available Balance: USD 646. 34

Motion to approve treasury report: Robin irw Don 2nd Donna irw Robin

Old Business:

  1. Where to allocate funds

Tabled to next meeting.
Shawna will get an invoice from WSO how much it will cost for newcomer pakets.
Donna irw Robin will have a look at other possible costs.

  1. Service Positions

Welcome Couple: position open

Secretary Couple: Noni offered to continue as co secretary until end of April (she will discuss with Dave). Dave (irw Agnes) stated he would consider stepping in a co-secretary.
Is the BM Chair then an open position??

Suggestion to actively promote service in the coming meetings via the announcements. Noni will create a text for the announcements. All in favour.

Suggestion to have service a one of the 5 meeting topics per month. Tabled to next BM.

Motion to adjourn @ 21:10pm CET 1st Noni 2nd Don

  • Open meeting with Serenity Prayer @ 12:40
  • Time set for Meeting is 30 minutes. Set by Dave 2nd Robin
  • Meeting minutes review
  • Correction to include treasurer’s Report
  • Approve minutes with correction 1st Dave C 2nd Steve APPROVED

REPORTS:

Secretary: All is well: rotating weeks working well.

Contact Couple: Would like to look at columns and possibly omit 1 column.

Quick group discussion decides to look at it at the AD HOC committee.

Web: Script – printable version was not up to date, encourage others to check that they have the updated version if they have a printed copy. Add revised date to copy.

Still need to e-mail Deb and Ruth

Welcome Couple: There has been a change in work schedule, making it difficult to attend meeting regularly. Needs to resign from position.

position open immediately

Treasurer: Report

Activity Summary (1/25/2025 – 2/22/2025)
USD
Total Beginning Balance 706.63
7th Tradition received 261.00
Payments sent 0.00
Withdrawals and Debits 0.00
Deposits and Credits 0.00
Fees -15.76

Prudent Reserve 400.00

Total Ending Balance 951.87

Ending Available Balance 551.87

Robin and Donna nominated for treasurer’s position. 1st Robin M. 2nd Gunter

Where to allocate funds to be discussed, tabled to next meeting.

Ad Hoc Meeting:

  • Got through 4 positions and are in good position to be able to complete for March Business meeting.
  • Add to new business for next meeting

Motion to adjourn @ 1:00pm MST 1st Jared 2nd Da

 

Attendance:
Dave (irw Agnes) 
Dave irw Noni
Jared (irw Julia)
Don irw Robin
Robin (irw Donna)
Peter (irw Amreeta)
Sunny (irw Leslie)
Peg (irw Steve)
Jacob (irw Loreena)
Gunter irw Shawna

Meeting called to order 21:36 CET

Open – Serenity Prayer

Length of meeting goal – 35 minutes

Review minutes from last business meeting: Nov 25th 2024 – No corrections or omissions – Motion to approve minutes – Dave – 2nd by Don.  All in favor

Reports:

Secretary Couple – All is well. Dave 6 Noni will rotate out in April

Welcome Couple – All is well

Contact couple – All is well

Web team – All is well. Website is up to date. The script was updated about the videos on policy.

Treasurer – Jared was not able to get the report ready for today because he didn’t have all the information he needed. Request to table the treasury report until next meeting. Motion forwarded by Robin irw Donna. Seconded by Robin irw Don

Added February 23, 2025

Activity Summary (12/28/2024 – 1/25/2025)
USD
Total Beginning Balance 633.88
7th Tradition received 80.00
Payments sent 0.00
Withdrawals and Debits 0.00
Deposits and Credits 0.00
Fees -7.25

Total Ending Balance 706.63

  • Prudent Reserve 400.00
  • Ending Available Balance 306.63

Old Business

Prudent reserve – Question form Amreeta. The prudent reserve is set for 400 USD. Jared will add this to the Treasury report so we always know what the amount is.

New business

Service Position descriptions on the website – An Ad Hoc committee will make a proposal update for the service position descriptions on the website. The Committee will meet Feb 16th 1 hour before the meeting on the Trailblazer Zoom account. Members are: Dave & Noni, Leslie & Sunny, Robin (& Donna), Peg (& Steve)
Motion – Dave & Noni.  Second – Peg.

Website payment via PayPal  –  Don irw Robin propose to change payment method on the website from credit card to PayPal. It is not clear why in the past the payment method was switched to credit card? Don will ask Ruth (since the account is still under her name). This is tabled to next business meeting.
Motion to table – Robin irw Donna. Second – Dave.

Motion to adjourn the meeting: Robin irw Donna. Seconded Robin irw Don.
Meeting adjourned 21:03pm. CET

 

 

Attendance:

Dave and Agnes (chair)

Dave and Noni (secretary)

Jared and Julia (treasurer)

Don and Robin (web master)

Peter and Amreeta (welcome couple)

Gunter and Shawna (co-secretary)

Theodore and Beatrice

Meeting called to order 12:36pm. MT

Open – Serenity Prayer

Length of meeting goal – 20 minutes

Reports:

Welcome Couple – No report

Contact couple – No report

Co-Secretaries – No report

Web team – Don and Robin have met with outgoing web team, they are putting things into motion and getting familiar with role. They plan on adding Dave and Agnes to outgoing email to stay informed as well as any business meeting agenda items.

Treasurer – Opening balance – $533.13

7th Tradition – $110.00

Payment sent – 0.00

Withdrawal and debit – 0.00

Deposit and credit – 0.00

Fee’s – $9.25

Ending available balance – $633.88

Questions for Treasurer: Amreeta asked about Prudent reserve, discussion followed with no-one recalling the exact amount. Shawna thought $300.00 and was going to check with her records. It was suggested to ask Deb and Ruth. This matter was tabled until next meeting, Julia and Jared are going to crunch some numbers to see what the expenses were for 2024. With that information an informed number can be agreed upon going forward.

New business. Amreeta brought forth suggestion of having new language for meeting format as it pertains to cameras. The new language would state: (a)“You are asked (to try) to keep your video on and we will conduct this like a face-to-face meeting.” (b) “If you need to get up, please (try to) do so in between couple shares.”

Discussion followed with Robin making motion to adopt new language, Shawna 2nd, voted all in favor.

Meeting adjourned 12:56pm. MT

Members present: Noni (irw Dave), Shawna irw Gunter, Jared irw Julia, Amreeta (irw Peter), Robin irw Don, Robin (irw Donna), Peg (irw Steve), Rivky (irw Yanky), Melinda irw Kevin

Serenity Prayer 

Meeting duration 20 minutes – All in favour 

Review minutes from last business meeting: Nov 3rd. 2024 – No corrections or omissions – Motion to approve minutes – Shawna – 2nd by Robin.  All in favor

Chair Reports:

  • Secretary Couple – No Report 
  • Welcome Couple – No Report 
  • Web report – website is up to date. Web couple wishes to rotate out.
  • Contact list couple – Amreeta will meet with Dave and Agnes
  • Treasurer Couple –
    • Activity Summary (11/3/2024 – 11/23/2024)
      USD
      Beginning Available Balance 473.25
      7th Tradition received 65.00
      Payments sent 0.00
      Withdrawals and Debits 0.00
      Deposits and Credits 0.00
      Fees -5.12
      Ending Available Balance 533.13

Motion to approve Treasury report: Robin – 2nd, Don. All in favour

  • Old Business:
    • reading of Web Announcements – This was discussed and agreed in a previous meeting (Sept – Robin) – Proposal that the Secretary couple read New Announcements in full and only the highlights of the Old Announcements. The link to the announcements will be put in the chat. All in favour.  Shawna will check if old announcements are still valid.
  • Secretary position will rotate twice yearly, in Oct and April. This will enable a new couple to work together with an experienced couple.
    Motion to approve: Don – 2nd All in favour.
  • New Business:
  •  Webteam service position – Don and Robin offered to take on the Webteam position.  All in favour.
  • Camera protocol – tabled to next business meeting…
    Amreeta – there is a sentence in the format stating “You are asked to keep your video on, and we will conduct this like a face-to-face meeting.” Some people are not able to have their video on for authentic reasons. Motion to amend this sentence so that it is clear what the intention is.  All will consider what that sentence would look like. 

Motion to adjourn meeting at 21:00 CER Don – 2nd Günter. All in favour.

Called to order 12:39pm. MST.   Dave – Chairperson 

Members present: Dave & Agnes, Dave & Noni, Shauna & Gunter, Jared & Julia, Amreeta & Peter, Robin & Don, Steve & Peg 

Serenity Prayer 

Meeting duration 30 minutes – All in favor 

Review minutes from last business meeting: Sept. 29th. 2024 – No corrections or omissions – Motion to approve minutes – Jarod  2nd by Steve & Peg  12 – in favor   2 members abstained 

Chair Reports:

  • Secretary Couple – No Report 
  • Welcome Couple – No Report 
  • Treasurer Couple –
    • Activity Summary (9/29/2024 – 11/2/2024)
      USD
      Beginning Available Balance 973.03
      7th Tradition received 80.00
      Payments sent -571.89 (includes $400.00 Annual Business Meeting Stipend, $171.89 for Zoom fee)
      Withdrawals and Debits 0.00
      Deposits and Credits 0.00
      Fees -7.89
      Ending Available Balance 473.25
    • Questions – Amreeta: Is there a “Prudent Reserve?”  Answer – Input from group- It was discussed, motion made years ago, what the amount was is uncertain at this moment. Possibly $300.00  
  • Old Business  – none
  • New Business – Service positions  

Secretary Couple – Incoming – Shauna and Gunter – Motion to accept – 1st. Robin 2nd Rivky – Voted- all in favor 

Dave and Noni have agreed to stay on for another 6 months until April 2025.  Dave suggested that it might be beneficial to stagger this position, having one couple mentor a new Co-Secretary couple half way through term.

Welcome Couple – Incoming – Steve and Peg – Motion to accept – 2nd Shauna  – Voted all in favor. 

Treasurer Couple – No couples coming forth. Jared and Julia have agreed to stay on for another 6 months – April 2025 

Contact List Couple – Incoming – Peter and Ameerta – Motion to accept – 2nd by Dave C.  Voted all in favor. 

Webmaster Couple – No couples came forward. Current couple Robin and Donna. Not present.  

Discussion happened, to move forward: Announcements will need to be updated, stating the need for couples to fill the Service positions: Co-secretary Couple April 2025. Treasurer Couple April 2025. Webmaster Couple immediately. 

Agenda for next business to include; Clarification regarding “Camera protocol” 

Revisit old business of motion made by Noni who was to present to group a more clear and understandable wording of the motion regarding announcements. 

 

Motion to adjourn meeting @ 1:12pm MST 

All in favor 

Participants:

Robin and Donna

Don and Robin

Dave

Rivky

Jared and Julia

Gunter and Shawna

Beatrice and Theodore

Barton

 

Meeting called to Order at 11:40 A.M. PST

Serenity prayer

Duration of meeting: 30 minutes.  Shawna volunteered to be timekeeper.

Review and approval of minutes from July 2024

Motion to approve with amendments/revisions: Dave,  Second by Shawna. Motion carries unanimously.

 

Chair Reports

Secretary – Barton:  n/a

Treasurer – Jared and Julia

Activity Summary (8/25/2024 – 9/28/2024)
USD
Beginning Available Balance 845.36
7th tradition received 145.00
Payments sent -10.54
Withdrawals and Debits 0.00
Deposits and Credits 0.00
Fees -6.79
Ending Available Balance 973.03

Reminder to send $400 stipend to Robin and Donna.  Reminder to change “Payments received” to “7th tradition” in Activity Summary.

Motion to approve Treasurer report.  Motion carries unanimously.

Greeter – Don and Robin: n/a

Contact List – Dave and Agnes: n/a

Web – Robin and Donna: n/a

Old Business

n/a

 

New Business

Discussion of streamlining announcements: Motion for Secretary to read Announcement headlines and summarize important details, then says if you want details, go to Announcements webpage.  Secretary puts a link to the Announcements into the chat. – Robin of Robin irw Donna, Second by Robin of Don irw Robin. Motion carries unanimously.

Shawna – We need to start announcing during the meeting…

  • time change is coming up on last week of October and
  • business positions will be coming up for renewals at end of October. Changing next business meeting date to accommodate the time change. 
  • Robin – Web Team will post these announcements and make changes to Lead Couple Script.

Barton expressed a concern that changing the sharing time from 2 min. to 3 min. is a problem for people who show up late and don’t get to share.

Motion to adjourn the meeting – Dave, Second by Don. Motion carries unanimously.

 

Meeting Adjourned at 12:03 P.M. PST

Serenity Prayer

 

Participants:

Robin and Donna

Don and Robin

Agnes and Dave

Rivky and Yanky

Jared and Julia

Stu and Nicky

Dave and Noni

Melinda and Kevin

 

Meeting called to Order at 11:40 A.M. PST

Serenity prayer

Duration of meeting: 30 minutes.  Robin volunteered to be timekeeper.

 

Review and approval of minutes from June 2024

Motion to approve: Dave,  Second by Rivky. Motion carries unanimously.

Chair Reports

  • Secretary – Dave and Noni: n/a
  • Treasurer – Jared and Julia

Activity Summary (7/28/2024 – 8/24/2024)
USD
Beginning Available Balance 792.96
Payments received 114.46
Payments sent 0.00 -40.06
Withdrawals and Debits 0.00
Deposits and Credits 0.00
Fees -7.60
Transfers -54.46
Ending Available Balance 845.36

Reminder to send $400 stipend to Robin and Donna.  Reminder to change “Payments received” to “7th tradition” in Activity Summary.

Motion to approve Treasurer report – Noni, Second by Don. Motion carries unanimously.

  • Greeter – Don and Robin volunteer to step in for Cara and Keith to finish year as Greeter couple.
  • Contact List – Dave and Agnes: n/a
  • Web – Robin and Donna: Website is up to date.

 

Old Business:

n/a

New Business:

  1. Motion to allow leader couple to decide on the sharing time based on the size of the meeting – Noni. Second by Agnes. Amendment to motion by Robin to allow leader couple to decide on the sharing time as 2 or 3 minutes based on the size of the meeting. 13 in favor. 1 opposed. 1 abstain. Motion carries. No minority statement.
  2. Motion to have 1 couple to read Unity Prayer and ask all others to mute – Noni. Second by Dave. 12 in favor. 1 opposed. 2 abstain. Motion carries. Minority statement: I don’t mind cacophony and it’s a reminder we are a “we” program.
  3. Discussion of streamlining announcements – tabled to next business meeting.
  4. Motion to adjourn the meeting – Jared, Second by Dave. Motion carries unanimously.

 

Meeting Adjourned at 12:12 P.M. PST

Serenity Prayer

Participants:

Dave and Noni

Robin and Donna

Agnes and Dave

David and Kapiko

Jared and Julia

Shawna and Gunter

 

Meeting called to Order at 11:40 A.M. PST

 

1. Serenity prayer

Duration of meeting: 30 minutes.  Dave volunteered to be timekeeper.

2. Review and approval of minutes from June 2024

Motion to approve: Dave,  Second by Shawna. Motion carries unanimously.

 

3. Chair Reports

Secretary – Dave and Noni: n/a

Treasurer – Jared and Julia:

Activity Summary (6/30/2024 – 7/27/2024) USD
Beginning Available Balance 751.37
Payments received 45.00
Payments sent 0.00
Withdrawals and Debits 0.00
Deposits and Credits 0.00
Fees -3.41
Ending Available Balance 792.96

No questions.

Motion to approve Treasurer report – David, Second by Noni. Motion carries unanimously.

Greeter – Cara and Keith: n/a

Contact List – Dave and Agnes: n/a

Web – Robin and Donna: Website is up to date.

Question from Noni: Committee responsibilities are listed on website, except for Secretary.  Robin: I’ll look into that. May be related to recent software updates. Thanks.

 

4. Old Business: n/a

5. New Business:

a. Dave: Clarify language in Treasurer’s report from “donation” to “7th tradition”.  Robin: Okay I’ll update that on the website.

b. Noni: Will send email to have the following items on next business meeting’s agenda:

  • Consider changing language for smaller groups to increase time allotted to shares to 3 minutes.
  • Readings of announcements during meeting can be streamlined, or put a link into the chat.
  • Consider having only the meeting leader read the prayer at the end with everyone else muted, to allow for couples to focus on a spiritual connection which can be difficult when hearing a lot of voices.

c. Motion to designate Robin and Donna to represent RCA Trailblazers at the Annual Business Meeting – David. Second by Jared.  Motion carries unanimously.

d. Motion to offer the delegate couple a stipend of $400 to attend the convention – Shawna, Second by Dave. Motion carries unanimously.

e. Motion to vote “no” for ballot proposal to change in bylaws that no one couple can be the group delegate couple for more than one meeting – Dave. Second by David.

f. Motion to adjourn the meeting – Jared, Second by Dave. Motion carries unanimously.

 

Meeting Adjourned at 12:08 P.M. PST

Serenity Prayer

Participants:

Rebecca and Barton

Robin and Donna

Agnes and Dave

Don and Robin

Jared and Julia

 

Meeting called to Order at 11:36 A.M. PST

  1. Serenity prayer
  2. Review and approval of minutes from May 2024

Motion to approve: Robin,  Second by Dave. Motion carries unanimously.

Chair Reports

Secretary – Barton: Dave and Noni have agreed to be Co-Secretary Couple for every other meeting.

Treasurer – Jared

Activity Summary (5/26/2024 – 6/29/2024)
Beginning Available Balance 997.42
Payments received 45.00
Payments sent -287.64 (Web site renewal – 3 years)
Withdrawals and Debits 0.00
Deposits and Credits 0.00
Fees -3.41
Ending Available Balance 751.37

Motion to approve Treasurer report – Barton, Second by Don. Motion carries unanimously.

Greeter – Cara and Keith: n/a

Contact List – Dave and Agnes: n/a

Web – Robin and Donna: Website is up to date.  Renewed website for 3 years.

 

Old Business

n/a

New Business

Robin and Donna are going to the convention this year, but will be traveling for the first part of the first day. 

Motion to add to announcements to nominate Robin and Donna – Dave, Second by Barton. Motion carries unanimously.

 

Motion to adjourn the meeting – Jared, Second by Dave. Motion carries unanimously.

Meeting Adjourned at 11:52 P.M. PST

Serenity Prayer

RCA Trailblazers Business Meeting, May 26, 2024

Participants:

Robin and Don

Jared and Julia

David and Kapiko

Daved and Noni

Barton and Rebecca

Joe and Silvia

Robin and Donna

 

Meeting called to order at 1:25pm CST with Serenity prayer.

 

Review and approval of minutes from the April business meeting

Motion to approve: Barton and Rebecca

Second: Julia and Jared

Approved unanimously

Treasurer report

Not available during meeting. Will table vote to approve April treasurer report in June.  Robin will post Treasurer Report with May 2024 business meeting minutes for review by members during the upcoming month:

Activity Summary (4/28/2024 – 5/25/2024) USD
Beginning Available Balance 955.83
Payments received 45.00
Payments sent 0.00
Withdrawals and Debits 0.00
Deposits and Credits 0.00
Fees -3.41
Ending Available Balance 997.42

Secretary Report: Rebecca and Barton: No news.

Literature Report: N/A

Welcome Couple Report: N/A

Web Couple Report: Robin and Donna: Web page up to date – No other news.

 

>>Unfinished business

  1. Motion – Nominate Dave and Noni as Co-Secretary couple for remainder of service cycle until October rotation.  They accept nomination. They will be the Trailblazers co-secretaries every-other Sunday. – Barton and Rebecca; Second – Jared and Julia; Approved unanimously.

>> New business

N/A

Motion to adjourn the meeting:  Don and Robin

Second: Barton and Rebecca

Motion carries

Meeting Adjourned at 1:32 CST with  Serenity Prayer.

Participants:

Rebecca and Barton (Chair)

Stu & Nikki

Agnes & Dave

Cara & Keith

            Don & Robin (Secretary)

            Robin & Donna

            Cheri & Ellie

            Mel & Dennis

 

Meeting called to Order at 11:40 A.M. PST

 

Serenity prayer

Review and approval of minutes from April 3, 2024

Motion to approve: Dave, Second by Don. Motion carries unanimously.

 

Chair Reports

Secretary – n/a

Treasurer –

Activity Summary (4/1/2024 – 4/27/2024)
USD
Beginning Available Balance 921.98
Payments received 48.00
Payments sent -10.12
Withdrawals and Debits 0.00
Deposits and Credits 0.00
Fees -4.03
Ending Available Balance 955.83

Greeter – Cara and Keith: Requested back as they are expecting their baby soon.  Group will cover for them as greeters during the time they are away.

Contact List – n/a

Web – Robin and Donna: Recent edits to the website have been completed.  Renewal for Web Hosting Service of $287 will automatically renew on June 23, 2024.  It will be charged to Robin & Donna’s credit card so the group trusted them to either pay it early or allow it to renew and once it’s paid the payment will be reimbursed to them from the group’s treasury.

 

Motion to adjourn the meeting – Dave, Second by Keith. Motion carries unanimously.

 

 

Meeting Adjourned at 11:50 A.M. PST

 

Serenity Prayer

Participants:

Shawna and Gunter

Rebecca and Barton

Stu and Nikki

Agnes and Dave

Cara and Keith

Jared and Julia

 

Meeting called to Order at 11:40 A.M. PST

  • Serenity prayer
  • Review and approval of minutes from February 25, 2024

Motion to approve: Gunter,  Second by Dave. Motion carries unanimously.

  • Chair Reports
    • Secretary – Barton: n/a
    • Treasurer – Jared
      Activity Summary (2/25/2024 – 3/30/2024) in USD
      Beginning Available Balance 864.13
      Payments received 60.00
      Payments sent 0.00
      Withdrawals and Debits 0.00
      Deposits and Credits 0.00
      Fees -5.54
      Ending Available Balance 918.59

Motion to approve Treasurer report – Cara, Second by Nikki. Motion carries unanimously

    • Greeter – Cara and Keith: n/a
    • Contact List – Dave and Agnes: n/a
    • Web – Robin and Donna: n/a
  • Old Business

n/a

  • New Business

WSO requested a specific point of contact for our meeting (names, phone, email address), not just a generic email address.  Shawna: Dave and Agnes offered to give their names and phone number, but we will ask WSO to keep secretary@rcatrailblazers.org as the main contact email address so information can still get to the meeting even when secretary changes over.  They just want their database complete.

Motion: Give WSO a couple’s contact info (i.e. 2 names and 2 phone numbers) for the database, and keep the email address as secretary@rcatrailblazers.org. Second: Stu.

Motion carries unanimously.

Stu and Nikki offered to give their contact info.

  • Motion to adjourn the meeting – Dave, Second by Stu. Motion carries unanimously.

 

Meeting Adjourned at 12:05 P.M. PST

Serenity Prayer

Participants:

David irw Kapiko

Rebecca and Barton

Robin and Donna

Ellie irw Cherie

Cara irw Keith

Jared irw Julia

Don and Robin

 

Meeting called to Order at 11:40 A.M. PST

  1. Serenity prayer
  2. Review and approval of minutes from January 28, 2024

Motion to approve: Barton,  Second by Robin. Motion carries unanimously.

  1. Chair Reports

a. Secretary – Barton

In contact with Andrew and Emma.  They agreed to be co-secretary for another 3 months.

b. Treasurer – Jared

Activity Summary (1/28/2024 – 2/24/2024)
USD
Beginning Available Balance 809.03
Payments received 60.00
Payments sent 0.00
Withdrawals and Debits 0.00
Deposits and Credits 0.00
Fees -4.90
Ending Available Balance 864.13

Motion to approve Treasurer report – Robin, Second by Ellie. Motion carries unanimously

c. Greeter – Cara

Not been at all meetings.  Been getting covered.  We need to discuss about our ability to keep the commitment, but as of now it works.

d. Contact List – Dave and Agnes

Not present.

e. Web Team – Robin

Minutes from last business meeting were posted.  Will discuss Web Security Committee Meeting Report later.  Nothing else to report.

 

Old Business

a. Web Team Security Committee meeting report – Robin. 

i. RCA Trailblazers Web Team Security Meeting, November 18, 2023
The security policy discussion included a recommendation that Robin irw Donna would meet individually with Ruth irw Debbie once Ruth met with web service provider to discuss the capabilities to make it more secure and to explore the existence of a secure place to store Trailblazers documents including a password storage document.  The discussion in this meeting also included a two factor authentication procedure to add additional security.
ii. Meeting with Trailblazer Website Originators, Ruth irw Debbie, December 1, 2023
Robin met with Ruth subsequent to her discussions with the web service provider. Ruth confirmed that the web service provider package that Trailblazers subscribes to includes FTP and secure storage where Trailblazers documents can be securely stored (potentially including a password file and service position details and documentation). This storage can serve as a central password location which will be useful with rotation of leadership and changing service position holders.  Ruth had the password to web service provider ’s account management panel  (where the Trailblazers domain and hosting plans are managed) and email management panel (email address forwarding for service positions) changed. Robin and Ruth are currently the only holders of this particular password. The password for the web page editor for the Trailblazers web pages has not changed.

Motion – Robin, Second by Barton: That a password document be created to save all passwords.  It will be uploaded to the secure storage on web service provider along with any other service description documents. Motion carries unanimously.

Motion for Web Team Security Committee to continue work to discuss two-factor authentication and include Jared – made by Barton, Second by Don. Motion carries unanimously.

b. Discussion to continue to announce for Business Meeting Secretary. No volunteers for service position have stepped up yet.  Motion to table – Donna, Second by Barton. Motion carries unanimously.

New Business

There was no new business to discuss.

Motion to adjourn the meeting – Don, Second by Barton. Motion carries unanimously.

Meeting Adjourned at 12:07 P.M. PST

Serenity Prayer

 

Participants:

Agnes and Dave

Rebecca and Barton

Robin and Donna

Shawna and Gunter 

Rivky

Jared and Julia

David

Don and Robin

 

Meeting called to Order at 11:40 A.M. PST

a. Serenity prayer

b. Request grated for unanimous consent to set meeting length at 20 minutes.

Granted

c. Review and approval of minutes from November 26, 2023

Motion to approve: Dave,  Second by Shawna

d. Treasurer Report by Jared and Julia (forward email to Webteam)

Activity Summary (11/26/2023 – 12/30/2023)
Beginning Available Balance:  $371.85
Payments received $35.00
Payments sent $0.00
Withdrawals and Debits $0.00
Deposits and Credits $0.00
Fees $-3.76
Ending Available Balance $403.09

Activity Summary (12/31/2023 – 1/27/2024)
Beginning Available Balance $403.09
Payments received $435.00
Payments sent $-9.91
Withdrawals and Debits $0.00
Deposits and Credits $0.00
Fees $-19.15
Ending Available Balance $809.03

Motion approved and seconded.

 

e. Business meeting Secretary

Discussed. possibility who will volunteer at the time of the meeting?  (Robin, I am not clear if anything got resolved concerning this issue. Nor if anything was approved about it. We moved into the web security discussion too rapidly for me to hear a resolution offered on the business secretary.

 

f. Webteam security.

Discussed. Will bring further ideas to the following business meeting February 25, 2024

 

g. Motion to adjourn the meeting

Motion carries

 

Meeting Adjourned at 12:10 P.M. PST

Serenity Prayer

Participants:

Julia & Jared

Shawna & Günter

Robin and Don

David (& Kapiko)

Cara (& Keith)

Nikki & Stu

Cherie & Ellie

Andrew (& Emma)

Rivky (& Yanky)

 

Meeting called to order at 1:38 CST

Serenity prayer

Request granted for unanimous consent to set meeting length at 22 minutes

Granted

 

Review and approval of minutes from the October business meeting

Motion to approve: David and Kapiko

Second: Barton and Rebecca

Approved

 

Review and approval of minutes from Emergency business meeting

Motion to approve: Andrew and Emma

Second: Barton and Rebecca

Approved

 

Treasurer report from Oct. 30th – Nov. 11th 2023

Previous Balance : $ 919,19

Fees: $ – 2.34

Payments: $ – 570.00

7th Tradition: $ 25.00

Closing Balance: $ 371.85

 

Payments went towards reimbursement of Delegate couple: 400$ 7th tradition + 170$ member donations.

Motion to approve: Julia and Jared

Second: Robin and Don

Approved

 

Secretary Service position description amendment

Motion – Change Description for Co-Secretary to shift duties for Business Meeting and taking Meeting Minutes to a new position (Business Meeting Chair), and couples who hold existing service positions can take this position in addition if no new couples volunteer.  Shift duties for posting minutes to website to the Webmaster couple. Motion – Jared and Julia

Second – Don and Robin

Approved

Abstensions – 2 couples:

Abstensions – Have difficulty filling positions we already have.  Will creating new position encourage more people to take on positions? – David and Kapiko.

Motion to Extend meeting time 10 minutes.

Unanimously approved

Tabled business:

  1. Announce new Business Meeting Chair service position.
  2. Heightened security and organization for account logins and password. Met with Ruth and Debbie to get this organized with the Webmaster couple.  Will give a finalized report in December.

 

Motion to adjourn the meeting:

Günter

Second: Barton and Rebecca

Motion carries

 

Meeting  Adjourned at 2:07 CST

Serenity Prayer

Participants:

Jared and Julia

Emma and Andrew

Shawna and Günter

Dave and Agnes

Barton and Rebecca

Rivky and Yanky

Keith and Cara

Eleane & Boris

 

Meeting called to order at 1:20pm CST

 

Unfinished business (tabled from last business meeting)

Any volunteers for Secretary couple?

Barton and Rebecca volunteer for Secretary couple.  Approved unanimously.

Emma and Andrew volunteer for Secretary couple for 3 months.  Approved unanimously.

 

New business

Review job description of Secretary couple to lighten the load.

 

Meeting Adjourned at 1:35 CST     

Serenity Prayer

 

Participants:

Julia (& Jared)

Shawna (& Günter)

Robin and Don

Dave (& Agnes)

David (& Kapiko)

Cara (& Keith)

Nikki & Stu

 

Meeting called to order at 1:35 CST

Serenity prayer

Request granted for unanimous consent to set meeting length at 30 minutes

Granted

 

Review and approval of minutes from the last business meeting

Minutes approved without objection.

 

Treasurer report from Sept. 23rd to Oct. 29th 2023

 

Previous Balance : $ 1,049.09

Fees: $ – 3.76

Payments: $ – 161,14

7th Tradition: $ 35,00

Closing Balance: $ 919,19

 

Treasurers confirmed that a donation of  $170 was intended for travel costs for the Delegate Couple.  Treasurer will transfer the donated amount plus agreed $400 via Paypal to the Delegate couple. Delegate Couple have receipts if needed.

Minutes approved without objection.

 

Convention Business meeting

Julia and Jared reported that they learned a lot at the business meeting and that they learned a lot about sponsorship and look forward to becoming sponsors.

 

Service Rotation

Secretary position: not yet filled.

Two couples needed which rotate the service monthly/weekly or as they decide.

Suggestions

– to reduce the Secretary duties, perhaps have another service chair the meeting and/or take the minutes.

– Web master will take over all web updates (uploading minutes and announcements – Discussed on Nov 4th.)

– to have meetings on the importance of doing service

– to have service rotation ending in November to avoid the time-change weekend.

Decided:

Don will send an email to all contacts encouraging them to step up. Announcements will be made in the meeting.

An emergency business meeting is scheduled for Nov 14th to vote in new couples. All present service positions will rotate at the end of November.

 

Service position holders until Nov. 2024

Contact List Couple: Dave & Agnes

Welcome couple: Cara & Keith

Treasurer couple: Jared & Julia

Web couple: Robin & Donna

Secretary couples: Shawna & Günter / Julia & Jared until new couples step up.

Tabled business:

Heightened security and organization for account logins and passwords.

Service positions: vote on new job description for Secretary.

 

Motion to adjourn the meeting:

Motion made and seconded
 

Meeting  Adjourned at 2:10 CST

Serenity Prayer

Participants:

Shawna and Günter

Robin and Don

Donna and Robin

Jared and Julia

Agnes and Dave

Sorrel and Martin

David and Kapiko

Keith and Cara

Meeting called to order at 1:35 CST

Serenity prayer

Request granted for unanimous consent to set meeting length at 25 minutes

Granted

 

Review and approval of minutes from the last business meeting

Motion to approve: David

Second: Robin

Approved

 

Treasurer reports for August 26th and September 23rd

Report for July 30 – Aug 26, 2023

Previous Balance : $ 782.96

Fees: $ – 6.08

7th Tradition: $ 120

Closing Balance: $ 896.88

 

Report for Aug 27 – Sept 23, 2023

Previous Balance : $ 896.88

Fees: $ – 7.79

7th Tradition: $ 160

Closing Balance: $ 1,049.09

 

Treasurers will provide an amount donated specifically for Delegate travel costs.  $50 has been identified specifically for the Delegate Couple.  There are two large amounts that need to be clarified.

Motion to approve: Shawna

Second: Robin

Approved

 

Website report

Website is up-to-date.

 

Group delegate couple

Julia and Jared replace Keith and Cara as Delegate Couple. Motion – Robin 

Second – David

Approved Unanimously

 

Business tabled for next business meeting.

Voting for new service positions.

Heightened security and organization for account logins and password.

 

Actions:

Keith and Cara will reach out to those who donated larger amounts without a note to clarify if it’s for the Delegate Couple.

Announce October time change at meetings and on website.

 

Motion to adjourn the meeting:  Sorrel and Martin

Second: Don & Robin

Motion Carries

 

Meeting  Adjourned at 2:07 CST

Serenity Prayer