Minutes RCA Meeting

 

Meeting Date: June 27th 2021 – Sunday

Minutes by: Katy and Anatoly

 

Participants:

Nikki and Stu

Shawna and Günter

Anatoly and Katy

David and Kapiko

Quin and Lance

 

Meeting called to order

Serenity Prayer

 

Request for unanimous consent to set meeting length at 30 minutes

Granted

 

Request for approval of minutes from April 2021 business meeting which were not available during May 2021 business meeting.  There was a discussion regarding the line “Welcome couple’s phone number is provided on the form to order books from the WSO website”. Correct is, that the treasurer´s phone number should be listed, and this was decided by the group.

Motion by Quinn: to approve the minutes subject to confirming the statement above and correcting if necessary.

Second : Anatoly

Motion carries

 

Request for approval of minutes of Mai 2021 business meeting

Katy: motion to approve the minutes as read

Second: Anatoly

Motion carries

 

Treasurer report

Received from David and Noni via email:

May 30/21 – June 26/21

Opening Balance $1532.34

Expenses – $7.43 (PayPal)

– $287.64 (Webhosting)

7th Tradition Contributions $116.00

Closing Balance $1353.27

Katy: Motion to approve the numbers in the treasurer’s report, reserving the discussion about the distribution of funds.

Second: Anatoly

Motion by Nikki: when treasurer couple is here next business meeting, we decide on the distribution of funds after expenses and prudent preserve are taken into account

Second : David

Motion carried

 

Welcome couple report:

4 or 5 newcomers since the last business meeting, but none came back.

Welcome letters and newcomers’ packets are going out regularly.

Motion by David to approve the welcome couple report

Second: Katy

Motion carries

 

New business:

 

David: Need to pick a delegate today for our meeting’s representative at the RCA Convention starting Friday July 30th

It’s important for us to send a delegate that will vote so that the convention has enough people for the quorum.  Meeting starts in the morning, and is over by 3 pm, voting is not very contentious.  Nikki asked if they can split the attendance with another couple, David insisted that one couple should stay for the whole meeting to have continuity of discussion and voting.  No other couple step forward, David proposed that him and Kapiko will be our representatives again.

Katy: Motion: Approve David and Kapiko as delegats to the RCA convention, and that this can be decided today.

Second by: Anatoly

 

Motion by Katy: To approve 10 additional minutes for the meeting:

Second by: Nikki

Motion carries

 

Old business:

 

How to address situations when participants have their camera off

The group discusses different ideas and options to address this issue.

Motion by Stu:  Table it until next meeting

Second: Anatoly

Motion carries by majority vote.

 

Motion by David to adjourn.

Second: Stu

Motion carries.

 

Serenity prayer

 

 

 

 

 

Trailblazers Business Meeting Minutes – 30/5/21

Minutes by:  Theodor irw Beatrice

 

Participants:

Theodor & Bea

David and Kapiko

Don And Robin

Nikki and Stu

Eleane

David & Noni

Shawna & Günter

David & Phil

Quinn and Lance

Dan and Maria

 

Meeting called to order

Serenity prayer

 

Request for unanimous consent to set meeting length at 30 minutes

Motion Nikki

Second David

Motion carries

 

Review and approval of minutes of the last business meeting
Minutes for last business meeting not available.

 

Treasurer’s report (prudent reserve =550$)

April 25-May 29, 2021

Opening Balance 1385.94

Contributions (7th tradition) 156

Fee´s -9.6

Closing Balance 1532.34

Motion to approve treasurers report: David

Second: Quinn

Motion carries

 

Unfinished business (tabled from last business meeting)

Webhosting renewal fee needs to be paid in June. We have the option to pay for 1, 2 or 3 years.

Motion to pay for 3 years: Quinn

Second: Dan

Motion carries

 

New business
Reconsider requirement to have video on during the meeting. One couple needs to leave almost weekly because of internet issues. Ty. Nikki ilcw stu

Move to table the discussion to the next meeting

Second Quinn

Motion to extend the meeting by 15 minutes: Nikki

Second: Don

Motion carries

 

Adjournment
Motion to adjourn: Nikki

Second: Quinn

Motion carries

 

Serenity Prayer

 

 

 

Minutes by: Katy & Anatoly

 

Participants:

Lance

Dave & Noni

Anatoly & Katy

Kirsten & Michael

Tim & Nicki

Stu & Nikki

Robin & Donna

 

Meeting called to order

Serenity prayer

Request for unanimous consent to set meeting length at 30 minutes

Time keeper: Tim

Granted

 

Review and approval of minutes of March 2021 business meeting

Motion to approve with corrections brought up: Dave

Second: Anatoly

Motion carries

 

Treasurer report

Dave and Noni present the report for Mar 28/21 – Apr. 24/21

Opening Balance – $1328.89

7th Tradition Contributions – $81

Expenses – Fees $6.19

Newcomer PKG. $17.76

Closing Balance- $1385.94

Motion: Report approved as it was presented

Motion to approve: Katy

Second: Robin

Motion carries

 

Newcomer report by Nikki and Stu

11 new couples since Feb 21st, some couples request 2 packets when they live apart.

Stu is preparing an electronic newcomer packet.

Treasurer couple is responsible for sending out the newcomer packet within the US.

Welcome couple´s phone number is provided on the form to order books from the WSO website.

 

New business (for business meeting in May):

Renewal of the hosting of the website: price for 3 years $287.64 due on  June 23rd

Dave and Noni will forward the offer to the group. 

 

 

Adjournment

Motion to adjourn: Anatoly

Second: David

Motion Carries

 

 

Serenity Prayer

 

Trailblazers Business Meeting Minutes – 28/3/21

Minutes by: Katy & Anatoly

 

Participants:

Quin & Lance

Nikki & Stu

Dave & Noni

Anatoly & Katy

Kirsten & Michael

 

Meeting called to order

Serenity prayer

Request for unanimous consent to set meeting length at 30 minutes

Time keeper: Stu

Granted

 

Review and approval of minutes of February 2021 business meeting

Name-typo and “p.e.” need to be corrected

Motion to approve with corrections brought up: Stu

Second: Dave and Noni

Motion carries

 

Treasurer report

Dave and Noni present the report for Feb.27/21-Mar 28/21

Opening Balance – $1204.53

7th Tradition Contributions – $146.00

Expenses – Fees $8.75

Newcomer PKG. $12.88

Closing Balance- $1328.89

Motion: Report approved as it was read

Motion to approve: Quin

Second: Katy

Motion carries

 

Newcomer report by Nikki and Stu

11 new couples since Feb 21st, some requests for 2 packets when couples live apart.

Stu is preparing electronic newcomer packet.

Treasurer couple is responsible for sending out to the US.

Welcome couple´s phone number is provided on the form to order books from WSO website.

 

Unfinished business

Nikki: What are we going to do when we have business meeting and newcomers at the same time? Someone suggested to make breakout rooms. Nikki is not in favor of it.

Motion by Stu: After the meeting we will have a up to 10 min meeting with newcomers and will then start with the business meeting. This announcement will be put in the format where the business meeting is mentioned.

Second: Nikki

Motion carries

 

Adjournment

Motion to adjourn: Anatoly

Second: Stu

Motion Carries

 

Serenity Prayer

Trailblazers Business Meeting Minutes – 28/2/21

 

Minutes by: Katy & Anatoly

 

Participants:

Quin & Lance

Nikki & Stu

Dave & Noni

Jared & Julia

Theodor & Beatrice

Anatoly & Katy

David

Barton & Rebecca

 

Meeting called to order

Serenity prayer

Request for unanimous consent to set meeting length at 30 minutes

Granted

 

Review and approval of minutes of January 2021 business meeting

Motion to approve: Stu

Second: Nikki

Motion carries

 

Treasurer report

January 31 2021 to February 27, 2021

Closing Balance: $1204.52

Contributions: $96.00

Fees: $7.45

Expense’s (newcomer package): $9.25

Opening Balance: $1125.22

Motion: Report approved as it was read

Motion to approve: Quin

Second: Katy

Motion carries

Nikki and Jared  abstaining

 

Unfinished business (tabled from last business meeting)

Quin & Lance: suggestion to have a monthly alternative daily reader writing, karaoke, game night; rotating at a specific time

Exchange of ideas about time and organization

Motion that we put it on announcements and set up a committee

Motion to approve: Quin

Second: Katy

 

Tabled business

Nikki: How to treat and deal with newcomers, e.g. breakout room

 

Adjournment

Motion to adjourn: David

Second: Stu

Motion Carries

 

Serenity Praye

Trailblazers Business Meeting Minutes – 31/1/21

Minutes by: Theodor & Beatrice

Participants:

Nikki & Stu

Theodor & Beatrice

Anatoly & Katy

David & Kapiko

Quin & Lance

Jared & Julia

Tim & Nicki

 

Meeting called to order

Serenity prayer

Request for unanimous consent to set meeting length at 30 minutes

Granted

 

Review and approval of minutes of December 2020 business meeting

Motion to approve: Anatoly

Second: Quin

Motion carries

 

Treasurer’s report

Januarys’ treasury report:

Closing Balance: $1077.72

Contributions: $264.00

Fees: $15.51

Expenses: $10.80 (newcomer package)

Opening Balance: $840.03

Motion to approve: Stu

Second: Quin

Motion carries

 

Appointment of spiritual timekeeper for 1-minute comments on business items

Nikki appointed timekeeper

 

Unfinished business (tabled from last business meeting)

Approval of December’s treasury report:

Opening balance (November 29th): 745.59

Donations: 118

Fees: 8.57

Expenses: 14.97 (domain renewal)

Closing balance (December 26th): 840.03

Motion to approve: Anatoly

Second: David

Motion carries

 

Motion: Adding service positions before names during the ZOOM meetings. (Nikki)

Second: Anatoly

Motion fails

 

New business

Motion: Make an electronic welcome packet.  (Nikki and Stu)

Second: Anatoly

Friendly amendment: To have both an electronic and physical welcome letter.

Motion with amendment carries

 

Tabled business:

Lance: Schedule another karaoke and RCA Daily reader submission night

Quin: Schedule a couples game night for fellowship

 

Adjournment

Motion to adjourn: David

Second: Stu

Motion Carries

 

Serenity Prayer

Meeting Date: December 27, 2020 – Sunday

Minutes by: Katy and Anatoly

Participants:

Maria and Daniel

Nikki and Stu

Shawna and Günter

Theo and Beatrice

Anatoy and Katy

David and Kapiko

 

Meeting called to order by Co-Secretary Couple Anatoly & Katy at 11:34 am PDT (8:34 pm CET)

Serenity Prayer

 

Request for unanimous consent to set meeting length at 30 minutes

Granted

 

Request for approval of minutes of November 2020 business meeting

Minutes of 29th November are read.

Nikki points out that her proposal to add service positions before people´s names and the fact that is was tabled as the meeting run out of time, is missing in the draft of the minutes.

A motion is made to amend the minutes to include table business from the last minutes, namely include service positions before participants´ names during meetings.

Motion: Nikki

Second: Stu

Approved.

 

Treasurers report:

David and Noni: present report of November and December (numbers included)

Problems with Paypal account access is solved.

Question of Theo and Katy: presented numbers do not add up.

Shawna: shares it depends on which dates you do the treasury, it can get mixed up, but it doesn’t mean it is not true or correct.

Noni: recognizes that dates and number weren´t reconciled and will send amendment per email. (received on December 27th with a closing balance of $840.03).

Treasurer report voting postponed to next month´s meeting.

Motion: Kapiko

Second: Anatoly

Approved.

 

Extend meeting 10 more minutes.

Motion: Stu

Second: Anatoly

Approved.

 

General Service Board Representative report:

David informs: this position is not actively filled.

Take it from the list.

Motion: Anatoly

Shawna informs: this position is the representative towards RCA globally and going to conventions. Up to now is was filled spontaneously.

Theo comments: also other reports according to the script haven’t been done.

David informs: there is a newer business meeting script.

 

Old business:

Add the date when a couple join the contact list.

Motion: Tim

Second: Anatoly

Approved.

 

New business:

Adding service positions before names during the ZOOM meetings.

Motion: Nikki

Shawna is opposed to this motion.

 

Table this motion.

Motion: David

Second: Anatoly

Approved.

 

Motion to adjourn.

Motion: Theo

Second: Anatoly

Approved.

Meeting adjourned at 12:014 pm PDT (9:14 pm CET)

Serenity Prayer

 

 

 

Meeting Date: 11/29/20 – Sunday

Minutes by:  Beatrice & Theodor

Participants

   Beatrice and Theodor

   David and Kapiko

   Quinn & Lance

   Nikki and Stu

   Tim and Nicki

David & Noni

Jessamyn

Barton

Shawna & Günter

Meeting called to order by Co-Secretary Couple Beatrice & Theodor at 12:31 pm PDT (8:31 p.m. CET)

Serenity prayer

Request for unanimous consent to set meeting length at 30 minutes

Granted

Review and approval of minutes of Oct 2020 business meeting
Motion to approve: David
Second: Nikki

 Minutes approved

Treasurer’s report
No Treasurer’s report available for this meeting due to vacant Treasurer position.

Appointment of spiritual timekeeper for 1-minute comments on business items
Kapiko is our timekeeper

Unfinished business (tabled from last business meeting)
None

New business
Election of Officers

Co-Secretary Couple: Anatoly and Katy
Motion to approve: David
Second: Nikki
Motion approved

Treasurer: Dave and Noni
Motion to approve: Stu
Second: Barton
Motion approved

The groups discussed the contact list and how we keep it updated. 

 

Motion: Tim
Ask if people want to be removed from the list next time we send out the list.
Second: Quin
Motion approved

 

Motion: Shawna
Add a column for the date when people join the list.
Second by Nikki
Motion approved

Business tabled for next meeting
Motion: Barton

To add the date when a couple join the contact list.

Adjournment
Motion to adjourn: Barton
Second: Quin

  Meeting adjourned at 13.00 p.m. PDT (9:00 p.m. CET).

Serenity Prayer

Meeting Date: 10/25/20 – Sunday

Minutes by:  David and Kapiko

Participants

   Beatrice and Theodor

   David and Kapiko

   Lance

   Nikki and Stu

   Tim and Nicki

Meeting called to order by Co-Secretary Couple David and Kapiko at 12:31 pm PDT (8:31 p.m. CET)

Serenity Prayer

Request for Unanimous Consent to Set Meeting Length at 30 Minutes

Granted

September 2020 Minutes Reviewed and Approved

Motion to approve – Stu

Second – Beatrice

Minutes approved.

Treasurer’s Report

            Beatrice presented the Treasurer Couple’s report:

                Beginning balance (September 27, 2020) = $894.02

                Receipts

                    7th Tradition = $168.00

                Payments

                    Payment fees = ($11.45)

                    Welcome packets (to newcomers) = ($33.02)

                    Web hosting = ($149.90)

                    WSO donation (7th Tradition) = ($317.65)

                Ending balance (October 24, 2020) = $550.00

            Motion to approve – Kapiko

            Second – Lance

            Report approved.

Unfinished Business (Tabled from Last Business Meeting)

            None

New Business

      Election of Officers

            The following couples volunteered to fill the following RCA Trailblazers service positions:

                        Welcome Couple:       Stu and Nikki

                        Webmaster Couple:    Lance and Quin

                        Contact List Couple:  Tim and Nicki

                        Co-Secretary Couple:  Theodor and Beatrice

            By group conscience, it was agreed that the persons who volunteered for the service positions would be approved to serve in those positions. This was followed by a formal motion to elect them for the term ending October 31, 2021:

            Motion to elect the officers – Lance

            Second – Beatrice

            Motion passed.

            The following service positions remained unfilled at the conclusion of the business meeting:

                        Second Co-Secretary Couple and Treasurer Couple

            Prior to the business meeting, Dave and Noni stated that they could not attend; however, they stated that they are willing to accept a service position but had not yet decided on which position. They offered to check in with the Co-Secretary Couple at a time after the business meeting. David and Kapiko will contact Dave and Noni by e-mail and will relate that the positions of Co-Secretary Couple and Treasurer Couple remain open.

            By group conscience, it was agreed that the election of officers to the remaining service positions will occur in the future.

Adjournment

            Motion to adjourn – Theodor

            Second – Stu

            Meeting adjourned at 12:50 p.m. PDT (8:50 p.m. CET).

Serenity Prayer

 

Meeting Date: 09/27/20 – Sunday

Minutes by:  David and Kapiko

Participants

   Barton and Rebecca

   Beatrice and Theodor

   Ced and Aravin

   Daniel

   David and Kapiko

   Ken and Anabel

   Lance

   Nikki and Stu

   Tim and Nicki

Meeting called to order by Co-Secretary Couple Theodor and Beatrice at 11:34 a.m. PDT (8:34 p.m. CET)

Serenity Prayer

Request for Unanimous Consent to Set Meeting Length at 30 Minutes

           Granted

August 2020 Minutes Reviewed and Approved

           Motion to approve – David

           Second – Stu

           Minutes approved

Treasurer’s Report

            Beatrice presented the Treasurer Couple’s report:

                Beginning balance (August 30, 2020) = $809.63

                Receipts

                    7th Tradition = $113.00

                Payments

                    Payment fees = ($6.70)

                    Welcome packets (to newcomers) = ($21.91)

                Ending balance (September 26, 2020) = $894.02

            Beatrice announced that a transfer will be made to the WSO at the end of August.

            Motion to approve – Nikki

            Second – Kapiko

            Report approved

Unfinished Business (Tabled from Last Business Meeting)

            None

New Business

  • Vote on Proposed Change to RCA WSO Bylaws and Standing Rules for the Annual Meetings

           David related the proposal by the RCA WSO to amend its Bylaws (new paragraph 3.6.2) and Standing Rules for the Annual Meetings (new section 19.0), which, in times of public health emergency or other extraordinary circumstances, would permit the Board to hold a virtual annual convention, including the annual business meeting and the annual Board of Trustees election meeting. Reasons why the WSO Board is recommending passage of the proposal include the impact of the COVID-19 pandemic and the possibility that it might require cancellation of the planned 2021 annual convention in Tucson; the need to elect board members to replace those whose terms are expiring; the need to have sufficient board members to maintain the quorum necessary to conduct business; and the need to conduct business at the annual business meeting.

            Stu moved to vote to approve the adoption of the changes to the RCA Bylaws and the Standing Rules for the Annual Meetings. Ken seconded the motion. The motion passed.

            Following the meeting, David and Kapiko electronically submitted to the RCA WSO the ballot in favor of the two proposals.

  • Invitation to Volunteer for RCA Trailblazers Service Positions

            David reiterated the announcement made by Theodor and Beatrice during the recovery meeting that the terms of the current RCA Trailblazers service positions will expire on October 31, 2020. David invited members to consider volunteering for a service position at the election which will take place at the next business meeting, on October 25, 2020.

Adjournment

            Motion to adjourn – Barton

            Second – David

            Meeting adjourned

Serenity Prayer