Julia & Jared

Shawna & Günter

Robin and Don

David (& Kapiko)

Cara (& Keith)

Nikki & Stu

Cherie & Ellie

Andrew (& Emma)

Rivky (& Yanky)

 

Meeting called to order at 1:38 CST

Serenity prayer

Request granted for unanimous consent to set meeting length at 22 minutes

Granted

 

Review and approval of minutes from the October business meeting

Motion to approve: David and Kapiko

Second: Barton and Rebecca

Approved

 

Review and approval of minutes from Emergency business meeting

Motion to approve: Andrew and Emma

Second: Barton and Rebecca

Approved

 

Treasurer report from Oct. 30th – Nov. 11th 2023

Previous Balance : $ 919,19

Fees: $ – 2.34

Payments: $ – 570.00

7th Tradition: $ 25.00

Closing Balance: $ 371.85

 

Payments went towards reimbursement of Delegate couple: 400$ 7th tradition + 170$ member donations.

Motion to approve: Julia and Jared

Second: Robin and Don

Approved

 

Secretary Service position description amendment

Motion – Change Description for Co-Secretary to shift duties for Business Meeting and taking Meeting Minutes to a new position (Business Meeting Chair), and couples who hold existing service positions can take this position in addition if no new couples volunteer.  Shift duties for posting minutes to website to the Webmaster couple. Motion – Jared and Julia

Second – Don and Robin

Approved

Abstensions – 2 couples:

Abstensions – Have difficulty filling positions we already have.  Will creating new position encourage more people to take on positions? – David and Kapiko.

Motion to Extend meeting time 10 minutes.

Unanimously approved

Tabled business:

1. Announce new Business Meeting Chair service position.
2. Heightened security and organization for account logins and password. Met with Ruth and Debbie to get this organized with the Webmaster couple.  Will give a finalized report in December.

 

Motion to adjourn the meeting:

Günter

Second: Barton and Rebecca

Motion carries

 

Meeting  Adjourned at 2:07 CST

Serenity Prayer

Julia (& Jared)

Shawna (& Günter)

Robin and Don

Dave (& Agnes)

David (& Kapiko)

Cara (& Keith)

Nikki & Stu

 

Meeting called to order at 1:35 CST

Serenity prayer

Request granted for unanimous consent to set meeting length at 30 minutes

Granted

 

Review and approval of minutes from the last business meeting

Minutes approved without objection.

 

Treasurer report from Sept. 23rd to Oct. 29th 2023

 

Previous Balance : $ 1,049.09

Fees: $ – 3.76

Payments: $ – 161,14

7th Tradition: $ 35,00

Closing Balance: $ 919,19

 

Treasurers confirmed that a donation of  $170 was intended for travel costs for the Delegate Couple.  Treasurer will transfer the donated amount plus agreed $400 via Paypal to the Delegate couple. Delegate Couple have receipts if needed.

Minutes approved without objection.

 

Convention Business meeting

Julia and Jared reported that they learned a lot at the business meeting and that they learned a lot about sponsorship and look forward to becoming sponsors.

 

Service Rotation

Secretary position: not yet filled.

Two couples needed which rotate the service monthly/weekly or as they decide.

Suggestions

– to reduce the Secretary duties, perhaps have another service chair the meeting and/or take the minutes.

– Web master will take over all web updates (uploading minutes and announcements – Discussed on Nov 4th.)

– to have meetings on the importance of doing service

– to have service rotation ending in November to avoid the time-change weekend.

Decided:

Don will send an email to all contacts encouraging them to step up. Announcements will be made in the meeting.

An emergency business meeting is scheduled for Nov 14th to vote in new couples. All present service positions will rotate at the end of November.

 

Service position holders until Nov. 2024

Contact List Couple: Dave & Agnes

Welcome couple: Cara & Keith

Treasurer couple: Jared & Julia

Web couple: Robin & Donna

Secretary couples: Shawna & Günter / Julia & Jared until new couples step up.

Tabled business:

Heightened security and organization for account logins and passwords.

Service positions: vote on new job description for Secretary.

 

Motion to adjourn the meeting:

Motion made and seconded
 

Meeting  Adjourned at 2:10 CST

Serenity Prayer

Shawna &Günter (secretary – business meeting chair)

Dave (& Agnes)

Stu & Nicki

David (irw Kapiko)

Don and Robin

Eleanne (irw Boris)

Rivky and Yanky

Meeting called to order at 2:34 CST

Serenity prayer

Request granted for unanimous consent to set meeting length at 30 minutes

A motion was made, seconded, and approved unanimously to extend
the length of the meeting by 15 minutes.

 

Review and approval of minutes from the last business meeting

Motion to approve: Robin

Second: David

Carried unanimously

 

Treasurer report

The treasurer couple is not present. The chair did not receive a report from the treasurer couple. The treasurer report is tabled to the next business meeting.
 

Other service position reports

No other service position couples gave a report.

 

Vote on Ballot Proposals

Consideration of ballot proposals for RCA Annual Business Meeting
Don and Robin stated that they will abstain from voting because they voted with another group. They reserved the right to participate in discussion.
Each of the eight ballot proposals was screen-shared. As each proposal was
considered, there was discussion among the members present at the time, followed by a vote as to how RCA Trailblazers would direct the group delegate couple to vote at the Annual Business Meeting (ABM).

The members present voted on each of the proposals, as follows:
Ballot proposal no. 1 Approve
Ballot proposal no. 2 Approve
Ballot proposal no. 3 Approve
Ballot proposal no. 4 Approve
Ballot proposal no. 5 Reject
Ballot proposal no. 6 Approve
Ballot proposal no. 7 Approve
Ballot proposal no. 8 Approve

Confirmation of group delegate couple
It was confirmed that Keith and Cara had been appointed as group delegate couple to the ABM at the last business meeting. Jared and Julia had been appointed as first alternate.
Dave and Agnes volunteered to serve as third alternate.

David (irw Kapiko) related that it is not necessary that the group delegate couple attend the convention in person, as the ABM will be a hybrid meeting. Dave and Agnes agreed that they will reach out to
Keith and Cara to make sure that they are aware of the pending deadline for registration as the group delegate couple and to give them the information regarding the group meeting number and
the Trailblazers group contact couple (now Shawna and Günter), so that they can complete the online delegate couple registration form.

 

Meeting Adjourned at 3:37 EDT   

Dave made a motion to adjourn. By mutual consent the meeting was adjourned.

 

Serenity Prayer

Shawna &Günter

Dave (& Agnes)

Robin & Don

Rivky (& Yanky)

Robin (& Donna)

David (& Kapiko)

Barton (& Rebecca)

 

Meeting called to order at 20:35 CET

Serenity prayer

Request for unanimous consent to set meeting length at 30 minutes

Granted

Review and approval of minutes from the last business meeting

Motion to approve: Barton

Second: Robin irw Donna

Motion carries

 

Treasurer report

Report for May 28 – June 24, 2023

Previous Balance : $ 673.74

Fees: $ – 2.91

7th Tradition: $ 25

Closing Balance: $ 695.83

 

Minutes for the February Treasury report:

The Treasury couple supplied a PDF download from the PayPal account which will serve as official report. The previous minutes will be updated to match this report.

Motion to approve: David

2nd: Robin

Motion carries

 

Webmaster Report

The Steps have all been updated on the website to match the current edition of the RCA Handbook. Their next task is managing the Meeting Calendar (New Business).

 

Business tabled from next meeting:

Accounts Task Team (Don, Dave, Günter)

Don requests that the Task volunteer team (to investigate what we can and can’t do with our accounts and bring that information back to the group) look at his proposal and be prepared to discuss how the accounts can be mutually managed.   Link to Don’s proposal

Julia will send an email reminder to the Task Team so they can coordinate their findings.

Motion to approve: Dave

Second: Julia

Motion carries

 

RCA Meeting list calendar on Website

The calendar on our homepage is not up to date with the RCA-WSO meting list. It is fed by a document that the Webmaster does not have access to.

Motion – Robin: To create a link to the Meeting list page on the WSO website.

Motion to approve: Keith

2nd: Günter

Motion carries

 

New Business

The RCA Annual Business Meeting will take place in October.

1. We need to request a couple to be delegate for the Trailblazers at the business meeting.

2. The 8 Ballot Proposals will be voted on. The Trailblazers members need to be informed and requested to attend the coming business meeting to discuss the ballots and vote on them. The ballots are located on the RCA-WSO website. Link to final ballot proposals

Motion – David: Prioritize and dedicate the coming 2 business meetings (July & August) to discuss the ballots and vote. Add to the Announcements that we are looking for a delegate couple willing to represent Trailblazers at the Annual Business meeting (to be updated by Webmaster) and to vote the couple in, in the next business meeting.

Motion to approve: Dave

2nd: Robin

Motion carries

 

David proposes to extend the meeting by 5 minutes to round off.

2nd: Robin

Carries

 

Updating announcements

The Daily Reader committee has collected 365 submissions. The announcement about a future workshop can be deleted.

Webmaster will update the Announcements.

 

Motion to adjourn the meeting : Julia

Second: Dave

Meeting Adjourned at 21:09 CET        

Serenity Prayer