Author: Secretary Couple

RCA Trailblazers Business Meeting – Nov 26th 2023

Posted on by Secretary Couple

Participants:

Julia & Jared

Shawna & Günter

Robin and Don

David (& Kapiko)

Cara (& Keith)

Nikki & Stu

Cherie & Ellie

Andrew (& Emma)

Rivky (& Yanky)

 

Meeting called to order at 1:38 CST

Serenity prayer

Request granted for unanimous consent to set meeting length at 22 minutes

Granted

 

Review and approval of minutes from the October business meeting

Motion to approve: David and Kapiko

Second: Barton and Rebecca

Approved

 

Review and approval of minutes from Emergency business meeting

Motion to approve: Andrew and Emma

Second: Barton and Rebecca

Approved

 

Treasurer report from Oct. 30th – Nov. 11th 2023

Previous Balance : $ 919,19

Fees: $ – 2.34

Payments: $ – 570.00

7th Tradition: $ 25.00

Closing Balance: $ 371.85

 

Payments went towards reimbursement of Delegate couple: 400$ 7th tradition + 170$ member donations.

Motion to approve: Julia and Jared

Second: Robin and Don

Approved

 

Secretary Service position description amendment

Motion – Change Description for Co-Secretary to shift duties for Business Meeting and taking Meeting Minutes to a new position (Business Meeting Chair), and couples who hold existing service positions can take this position in addition if no new couples volunteer.  Shift duties for posting minutes to website to the Webmaster couple. Motion – Jared and Julia

Second – Don and Robin

Approved

Abstensions – 2 couples:

Abstensions – Have difficulty filling positions we already have.  Will creating new position encourage more people to take on positions? – David and Kapiko.

Motion to Extend meeting time 10 minutes.

Unanimously approved

Tabled business:

  1. Announce new Business Meeting Chair service position.
  2. Heightened security and organization for account logins and password. Met with Ruth and Debbie to get this organized with the Webmaster couple.  Will give a finalized report in December.

 

Motion to adjourn the meeting:

Günter

Second: Barton and Rebecca

Motion carries

 

Meeting  Adjourned at 2:07 CST

Serenity Prayer

RCA Trailblazers Emergency Business Meeting – Nov. 12th 2023

Posted on by Secretary Couple

Participants:

Jared and Julia

Emma and Andrew

Shawna and Günter

Dave and Agnes

Barton and Rebecca

Rivky and Yanky

Keith and Cara

Eleane & Boris

 

Meeting called to order at 1:20pm CST

 

Unfinished business (tabled from last business meeting)

Any volunteers for Secretary couple?

Barton and Rebecca volunteer for Secretary couple.  Approved unanimously.

Emma and Andrew volunteer for Secretary couple for 3 months.  Approved unanimously.

 

New business

Review job description of Secretary couple to lighten the load.

 

Meeting Adjourned at 1:35 CST     

Serenity Prayer

 

RCA Trailblazers Business Meeting – Oct 29th 2023

Posted on by Secretary Couple

Participants:

Julia (& Jared)

Shawna (& Günter)

Robin and Don

Dave (& Agnes)

David (& Kapiko)

Cara (& Keith)

Nikki & Stu

 

Meeting called to order at 1:35 CST

Serenity prayer

Request granted for unanimous consent to set meeting length at 30 minutes

Granted

 

Review and approval of minutes from the last business meeting

Minutes approved without objection.

 

Treasurer report from Sept. 23rd to Oct. 29th 2023

 

Previous Balance : $ 1,049.09

Fees: $ – 3.76

Payments: $ – 161,14

7th Tradition: $ 35,00

Closing Balance: $ 919,19

 

Treasurers confirmed that a donation of  $170 was intended for travel costs for the Delegate Couple.  Treasurer will transfer the donated amount plus agreed $400 via Paypal to the Delegate couple. Delegate Couple have receipts if needed.

Minutes approved without objection.

 

Convention Business meeting

Julia and Jared reported that they learned a lot at the business meeting and that they learned a lot about sponsorship and look forward to becoming sponsors.

 

Service Rotation

Secretary position: not yet filled.

Two couples needed which rotate the service monthly/weekly or as they decide.

Suggestions

– to reduce the Secretary duties, perhaps have another service chair the meeting and/or take the minutes.

– Web master will take over all web updates (uploading minutes and announcements – Discussed on Nov 4th.)

– to have meetings on the importance of doing service

– to have service rotation ending in November to avoid the time-change weekend.

Decided:

Don will send an email to all contacts encouraging them to step up. Announcements will be made in the meeting.

An emergency business meeting is scheduled for Nov 14th to vote in new couples. All present service positions will rotate at the end of November.

 

Service position holders until Nov. 2024

Contact List Couple: Dave & Agnes

Welcome couple: Cara & Keith

Treasurer couple: Jared & Julia

Web couple: Robin & Donna

Secretary couples: Shawna & Günter / Julia & Jared until new couples step up.

Tabled business:

Heightened security and organization for account logins and passwords.

Service positions: vote on new job description for Secretary.

 

Motion to adjourn the meeting:

Motion made and seconded
 

Meeting  Adjourned at 2:10 CST

Serenity Prayer

 RCA Trailblazers Business Meeting – Sept 24th 2023

Posted on by Secretary Couple

Participants:

Shawna and Günter

Robin and Don

Donna and Robin

Jared and Julia

Agnes and Dave

Sorrel and Martin

David and Kapiko

Keith and Cara

Meeting called to order at 1:35 CST

Serenity prayer

Request granted for unanimous consent to set meeting length at 25 minutes

Granted

 

Review and approval of minutes from the last business meeting

Motion to approve: David

Second: Robin

Approved

 

Treasurer reports for August 26th and September 23rd

Report for July 30 – Aug 26, 2023

Previous Balance : $ 782.96

Fees: $ – 6.08

7th Tradition: $ 120

Closing Balance: $ 896.88

 

Report for Aug 27 – Sept 23, 2023

Previous Balance : $ 896.88

Fees: $ – 7.79

7th Tradition: $ 160

Closing Balance: $ 1,049.09

 

Treasurers will provide an amount donated specifically for Delegate travel costs.  $50 has been identified specifically for the Delegate Couple.  There are two large amounts that need to be clarified.

Motion to approve: Shawna

Second: Robin

Approved

 

Website report

Website is up-to-date.

 

Group delegate couple

Julia and Jared replace Keith and Cara as Delegate Couple. Motion – Robin 

Second – David

Approved Unanimously

 

Business tabled for next business meeting.

Voting for new service positions.

Heightened security and organization for account logins and password.

 

Actions:

Keith and Cara will reach out to those who donated larger amounts without a note to clarify if it’s for the Delegate Couple.

Announce October time change at meetings and on website.

 

Motion to adjourn the meeting:  Sorrel and Martin

Second: Don & Robin

Motion Carries

 

Meeting  Adjourned at 2:07 CST

Serenity Prayer

 RCA Trailblazers Business Meeting – Aug 26th 2023

Posted on by Secretary Couple

Participants:

Shawna &Günter (secretary – business meeting chair)

Dave (& Agnes)

Stu & Nicki

David (irw Kapiko)

Don and Robin

Eleanne (irw Boris)

Rivky and Yanky

Meeting called to order at 2:34 CST

Serenity prayer

Request granted for unanimous consent to set meeting length at 30 minutes

A motion was made, seconded, and approved unanimously to extend
the length of the meeting by 15 minutes.

 

Review and approval of minutes from the last business meeting

Motion to approve: Robin

Second: David

Carried unanimously

 

Treasurer report

The treasurer couple is not present. The chair did not receive a report from the treasurer couple. The treasurer report is tabled to the next business meeting.
 

Other service position reports

No other service position couples gave a report.

 

Vote on Ballot Proposals

Consideration of ballot proposals for RCA Annual Business Meeting
Don and Robin stated that they will abstain from voting because they voted with another group. They reserved the right to participate in discussion.
Each of the eight ballot proposals was screen-shared. As each proposal was
considered, there was discussion among the members present at the time, followed by a vote as to how RCA Trailblazers would direct the group delegate couple to vote at the Annual Business Meeting (ABM).

The members present voted on each of the proposals, as follows:
Ballot proposal no. 1 Approve
Ballot proposal no. 2 Approve
Ballot proposal no. 3 Approve
Ballot proposal no. 4 Approve
Ballot proposal no. 5 Reject
Ballot proposal no. 6 Approve
Ballot proposal no. 7 Approve
Ballot proposal no. 8 Approve

Confirmation of group delegate couple
It was confirmed that Keith and Cara had been appointed as group delegate couple to the ABM at the last business meeting. Jared and Julia had been appointed as first alternate.
Dave and Agnes volunteered to serve as third alternate.

David (irw Kapiko) related that it is not necessary that the group delegate couple attend the convention in person, as the ABM will be a hybrid meeting. Dave and Agnes agreed that they will reach out to
Keith and Cara to make sure that they are aware of the pending deadline for registration as the group delegate couple and to give them the information regarding the group meeting number and
the Trailblazers group contact couple (now Shawna and Günter), so that they can complete the online delegate couple registration form.

 

Meeting Adjourned at 3:37 EDT   

Dave made a motion to adjourn. By mutual consent the meeting was adjourned.

 

Serenity Prayer

 RCA Trailblazers Business Meeting – July 31st 2023

Posted on by Secretary Couple

Participants:

Julia & Jared

Cara (& Keith)

Shawna &Günter

Dave (& Agnes)

Robin & Don

Robin (& Donna)

Stu (& Nicki)
 

Meeting called to order at 1:35 CST

Serenity prayer

Request for unanimous consent to set meeting length at 25 minutes

Granted

 

Review and approval of minutes from the last business meeting

Motion to approve: Robin & Donna

Second: Dave & Agnes

Approved

 

Treasurer report

Report for June 25 – July 29, 2023

Previous Balance : $ 695.83

Fees: $ – 7.87

7th Tradition: $ 95

Closing Balance: $ 782.96

 

Website report:

Robin and Donna:  Website is up-to-date.

 

New Business

  1. Motion – Robin and Donna: $400 Travel Subsidy and Establish a Special Fund for Travel;
    Second – Cara and Keith;
     Approved Unanimously
  2. Motion – Robin and Donna: Elect Delegate Couple for 2023 ABM. Cara and Keith as 1st Alternate, Julia and Jared as 2nd Alternate, Dave and Agnes 3rd Alternate; Second – Don and Robin; Approved Unanimously

 

Business tabled from last meeting:

Vote on Ballot Proposals
Confirmed that a link to the proposals is on the Announcements page on the RCA Trailblazers website.  Link to Ballot proposal

Will set aside more time voting.

 

Motion to adjourn the meeting : Don & Robin

Second: Jared & Julia

Meeting Adjourned at 2:15 CST        

Serenity Prayer

RCA Trailblazers Business Meeting – June 25th 2023

Posted on by Secretary Couple

Participants:

Julia & Jared

Shawna &Günter

Dave (& Agnes)

Robin & Don

Rivky (& Yanky)

Robin (& Donna)

David (& Kapiko)

Barton (& Rebecca)

 

Meeting called to order at 20:35 CET

Serenity prayer

Request for unanimous consent to set meeting length at 30 minutes

Granted

Review and approval of minutes from the last business meeting

Motion to approve: Barton

Second: Robin irw Donna

Motion carries

 

Treasurer report

Report for May 28 – June 24, 2023

Previous Balance : $ 673.74

Fees: $ – 2.91

7th Tradition: $ 25

Closing Balance: $ 695.83

 

Minutes for the February Treasury report:

The Treasury couple supplied a PDF download from the PayPal account which will serve as official report. The previous minutes will be updated to match this report.

Motion to approve: David

2nd: Robin

Motion carries

 

Webmaster Report

The Steps have all been updated on the website to match the current edition of the RCA Handbook. Their next task is managing the Meeting Calendar (New Business).

 

Business tabled from next meeting:

Accounts Task Team (Don, Dave, Günter)

Don requests that the Task volunteer team (to investigate what we can and can’t do with our accounts and bring that information back to the group) look at his proposal and be prepared to discuss how the accounts can be mutually managed.   Link to Don’s proposal

Julia will send an email reminder to the Task Team so they can coordinate their findings.

Motion to approve: Dave

Second: Julia

Motion carries

 

RCA Meeting list calendar on Website

The calendar on our homepage is not up to date with the RCA-WSO meting list. It is fed by a document that the Webmaster does not have access to.

Motion – Robin: To create a link to the Meeting list page on the WSO website.

Motion to approve: Keith

2nd: Günter

Motion carries

 

New Business

The RCA Annual Business Meeting will take place in October.

1. We need to request a couple to be delegate for the Trailblazers at the business meeting.

2. The 8 Ballot Proposals will be voted on. The Trailblazers members need to be informed and requested to attend the coming business meeting to discuss the ballots and vote on them. The ballots are located on the RCA-WSO website. Link to final ballot proposals

Motion – David: Prioritize and dedicate the coming 2 business meetings (July & August) to discuss the ballots and vote. Add to the Announcements that we are looking for a delegate couple willing to represent Trailblazers at the Annual Business meeting (to be updated by Webmaster) and to vote the couple in, in the next business meeting.

Motion to approve: Dave

2nd: Robin

Motion carries

 

David proposes to extend the meeting by 5 minutes to round off.

2nd: Robin

Carries

 

Updating announcements

The Daily Reader committee has collected 365 submissions. The announcement about a future workshop can be deleted.

Webmaster will update the Announcements.

 

Motion to adjourn the meeting : Julia

Second: Dave

Meeting Adjourned at 21:09 CET        

Serenity Prayer

RCA Trailblazers Business Meeting – May 28th 2023

Posted on by Secretary Couple

Participants:

Julia & Jared

Shawna &Günter

Agnes & Dave

Robin & Don

Rivky & Yanky

Cate & Paul

 

Meeting called to order at 20:32 CET

Serenity prayer

Request for unanimous consent to set meeting length at 30 minutes

Granted

Review and approval of minutes from the last business meeting

Motion to approve: ?

Second: ?

Motion carries

 

Treasurer report

Keith irw Cara were not present:

Tabled until next week.

 

Unfinished business (tabled from last business meeting):

Group accounts and Assets Security Policy

Do we need to update the security of Trailblazers accounts by updating passwords and instating 2F authentication?

Motion: Task volunteer team Dave, Gunther, and Don to investigate what we can and can’t do with our accounts and bring that information back to the group.

Second: Julia

Motion carries

Business tabled for next meeting:  Robin & Don

Calendar issue and linking to the RCA website since we are having trouble keeping calendar updated.

Motion to adjourn the meeting : Robin

Second: Yanky

Meeting Adjourned at 21:01 CET        

Serenity Prayer

 

RCA Trailblazers Business Meeting – April 30th 2023

Posted on by Secretary Couple

Participants:

Julia & Jared

Dave irw Agnes

Shawna & Günter

Cara & Keith

Cherie irw Ellie

Cate irw Paul

Rivky irw Yanky

Eleanne irw Boris

Meeting called to order at 20:35 CET

Serenity prayer

Request for unanimous consent to set meeting length to end at 21:00

Granted

Spiritual timekeeper: Shawna & Günter

 

Review and approval of minutes from the last business meeting

Motion to approve: Dave

Second: Günter

Motion carries

 

Treasurer report

Treasurers presented both March and April. There is a discrepancy that we will ask the Treasury couple to resolve. The balance from Feb-March was actually $546.52 aot $519.54…

Actual Treasury report as presented by Treasury couple on June 25th 2023:

 

March month to date:

Feb 26th – March 25th

Previous Balance : $519.54

Fees: $ – 8.35

Total Expenses : $ – 2.20

7th Tradition: $ 20.00

Closing Balance: $ 537.34

………………………………

April month to date:

March 26th – April 29th

Previous Balance : $537.34

Fees: $ – 8.35

Total Expenses : $ – 8.35

7th Tradition: $ 94.00

Closing Balance: $ $622.99

 

Motion to approve: Cherie

Seconded: Dave

 

Unfinished business: (introduced in Nov. 22 business meeting):

Group accounts and Assets Security Policy

A short discussion took place. There are two issues 1. do we want to change the passwords 2. do we need a central management of existing passwords

Are we protecting ourselves from inside Trailblazers or from external people. Don prepared an overview. Please all have a look at it so we can have an informed discussion next Business Meeting!

This document can be found at: Link

Proposed to table: Dave

Seconded: Cherie

New business:

When do we send money up to WSO?

Trailblazers has a prudent reserve of $400. We will have a look at what our costs will be and decide in the coming months what to donate.

 

Motion to adjourn the meeting:  Dave

Second: Julia

Motion carries

Meeting Adjourned at 20:50 CET        

Serenity Prayer

 RCA Trailblazers Business Meeting – March 27th 2023

Posted on by Secretary Couple

Participants:

Donna and Robin

Julia

David

Rivky

Tammi & John

Shawna and Günter

Agnes and Dave

Robin and Don

Eleanne

Ced

Sorrel

 

Meeting called to order at 20:36 CET

Serenity prayer

Request for unanimous consent to set meeting length to end at 21:00

Granted

Spiritual timekeeper: Robin & Donna

Review and approval of minutes from the last business meeting

Motion to approve: Robin

Second: Don

Motion carries

 

Treasurer report

Treasurers were not present, we will request a report and add it later.

March 2023:

Previous Balance : $ 546.52

Fees: $ –

Total Expenses : $ –

7th Tradition: $

Closing Balance: $

 

Webmaster report (received after the meeting)

The readings on the website do not match the current edition of the RCA basic text book. The Webmaster is currently making the texts to match the 4th edition version. Steps 1-6 have been completed.
Thank you for your service Donna & Robin!

 

New business:

Reviewing  the Trailblazer meeting details (on WSO Recovering Couples Website)

We were informed by RCA:org webmaster that one sentence from the Trailblazer meeting description (that singles are also welcome) was removed because they thought it went against the RCA Traditions. This was a misunderstanding and the description has now been restored.

The Chairs of WSO attended our meeting to clarify and apologise for the misunderstanding. Much appreciation for their support was expressed. We decided to review our meeting description and amend the following points.

Motion to:

  • Add “individuals whether their partner is present or not.”
  • Remove “Sex Addiction” categorization from our meeting description.
  • Remove the duplicated information about Copenhagen, Denmark from the bottom of the description.

Second: David

Motion carries

 

Contact Person for WSO
Webmaster from WSO is asking for a contact person for our meeting, including a personal email address and phone number. Tammi will inquire and get back to us.

Additional Info received 27.3.23:

Tammi wrote that two addresses are requested, but not required. At the moment Secretary and Welcome couple addresses have been submitted along with Shawna’s telephone number.

 

Motion: Proposal to extend meeting time by 10 minutes

Second: Gunther

 

Motion to extend the meeting by 10 minutes: Dave

Second: Günter

Motion Carries

 

Tabled Business:

Unfinished business (introduced in Nov. 22 business meeting):

Group accounts and Assets Security Policy

Don created a proposal describing the motion. Discussion of the proposal is tabled until the next business meeting. 
This document can be found at: Link

Second: Dave

Motion carries

Motion to adjourn the meeting:  Robin

Second: Don

Motion carries

 

Meeting Adjourned at 21:04 CET        

Serenity Prayer

RCA Trailblazers Business Meeting – February 26th 2023

Posted on by Secretary Couple

Posted on January 29, 2023 by Secretary Couple

RCA Trailblazers Business Meeting, Feb. 26, 2023

 

Participants:

Donna and Robin

Jared

Nikki and Stu

Shawna and Günter

Agnes and Dave

Robin and Don

Cherie and Ellie

Keith and Cara

Kapiko and David

Chana and Bruce

 

Meeting called to order at 20:38 CET

Serenity prayer

Request for unanimous consent to set meeting length at 30 minutes

Granted

Review and approval of minutes from the last business meeting

Motion to approve: Robin

Second: David

Motion carries

 

Treasurer report

Keith irw Cara presents the report:

Feb 2023: Jan 29th – Feb 25th

Previous Balance : $488.08

Fees: $ – 3.90 

Total Expenses : $ – 9.64

7th Tradition: $ 45.00

Closing Balance: $ 546.52

 

Motion to approve: Stu

Second: Don

Motion carries

 

Ranking of Proposals to be discussed at RCA Convention business meeting – David and Kapiko

The convention is coming up and the Structure committee requires that each group rank the importance of the 8 ballot proposals. Proposals must be returned by March 15th.

Proposal : One submission per individual is allowed. Deadline for submissions is 1 hour after the next business meeting on March 5th so that all participants have ample time to read the expanations. Submissions should be sent to Secretary@RCATrailbazers.org.  Submissions will be ranked first by mode then by mean average.

Link to Ranking Explanation: Ranking Explanation

Link to Ranking Form: Ranking Form

Second: Shawna 

Actions:

The 13 page explanation for each proposal will be resent since some people did not receive it – Jared

Shawna and Günter will create the spreadsheet and submit it to RCA-WSO.

 

Motion to extend the meeting by 10 minutes: Don

Second: Günter

Motion Carries

 

Unfinished business (tabled from last business meeting): Group accounts and Assets Security Policy

Don created a proposal describing the motion. Discussion of the proposal is tabled until the next business meeting. 
This document can be found at: Link

Second: Dave

Motion carries

 

Motion to adjourn the meeting:  Stu

Second: Dave

Motion carries

 

Meeting Adjourned at 21:18 CET        

Serenity Prayer

 

RCA Trailblazers Business Meeting – January 29th 2023

Posted on by Secretary Couple

RCA Trailblazers Business Meeting, Jan 29, 2023

 

Participants:

Robin and Donna

Jared and Julia

Nikki and Stu

Shawna and Gunter

Agnes and Dave

Don and Robin

Rivky

Cherie and Ellie

Keith

Barton and Rebecca

Kapiko and David

 

Meeting called to order at 1:38pm CST

Serenity prayer

Request for unanimous consent to set meeting length at 30 minutes

Granted

 

Review and approval of minutes from the last business meeting

Motion to approve: David

Second: Barton

Motion carries

 

Treasurer report

Keith irw Cara presents the report:

Trailblazers Treasurers Report

 

November – December 2022

Opening Balance $373.59

Fees $4.90

7th Tradition $60

Closing Balance $428.69

 

January 2023

Opening Balance $428.69

Fees $5.61

7th Tradition $65

Closing Balance $488.08

 

Motion to approve: Dave

Second: Barton

Motion carries

 

Appointment of spiritual timekeeper for 1-minute comments on business items

<name>

N/A

 

Service Positions

N/A


Motion to extend the meeting by 10 minutes: Shawna

Second: ?

Motion Carries

 

>>Unfinished business (tabled from last business meeting)

1. How to go about with the passwords. As service positions rotate, the passwords have remaid the same for web, Google emails, PayPal, Zoom accounts to ensure they remain secure. 

Motion: Don will work with secretaries to create a written proposal for us to vote on at the next business meeting.

Second: Keith

Motion carries

 

>> New business

1. Barton offers another option for the timer. There is an app with the zoom account where the timer clock appears on your screen. Timer has to be made co-host. It is optionable only and not mandatory. Barton will write up instructions on how to use the app if anyone wants to. No vote is necessary.

 

Motion to extend the meeting by 3 minutes: David

Second: Shawna

Motion Carries

 

2. David and Kapiko – The convention is coming up and the Structure committee requires that each group rank the importance of the 8 ballot proposals. Proposals must be ranked and returned by March 15th which means we need to vote at the next business meeting in February. Proposals will be published and can be reviewed before the next business meeting. Jared and Julia will add it to the secretary’s announcements. 

 

>> Business tabled for next business meeting.

N/A 

 

Motion to adjourn the meeting:  Shawna

Second: 

Motion carries

 

Meeting Adjourned at 2:15 CST     

        

Serenity Prayer

 

RCA Trailblazers Business Meeting – Nov. 27, 2022

Posted on by Secretary Couple

 

Participants:

David 

Shawna & Gunther

Jared & Julia

Don & Robin

Keith & Cara

Rivky

Robin

 

Meeting called to order at <time>

Serenity prayer

Request for unanimous consent to set meeting length at 30 minutes

Granted

 

Review and approval of minutes from the last business meeting

Motion to approve: Don

Second: David

Motion carries

 

Treasurer report

Keith irw Cara presents the report:

Trailblazers Treasurers Report

 

October Month to date:

Oct. 30th  – Nov. 26th

 

Previous Balance: $319.39

Fees: $6.32

New Comer Packets: $9.48

Total Expenses: $6.32

7th Tradition:$70.00

Closing Balance: $373.59

 

Oct 30th a new comer packet was purchased for $9.48 and sent to :

Andy and Brenda

 

Motion to approve: Don

Second: Robin

Motion carries

 

Appointment of spiritual timekeeper for 1-minute comments on business items

<name>

N/A

 

Service Positions

N/A

 

Motion to extend the meeting by 15 minutes: <name>

Second: <name>

Motion carries

N/A

 

>>Unfinished business (tabled from last business meeting)

  1. N/A

 

>> New business

  1. Vote in Webmaster couple: Robin & Donna

Motion to approve: Shawna

Second: Robin

Motion carries

 

  1. How to deal with passwords for key positions.  Shawna: Our credit card is connected to the Trailblazers account (e.g. Paypal, etc.).  Passwords haven’t been changed when they were setup by other people.  We need other people to have access to accounts in order to support each other and the meeting.

Discussion.  Keith: A solution would be to change the password and share it with one other group doing service.  Not perfect solution, but better than having more than two couples having access to personal information.  When we log in to Paypal we see a person’s name, Ruth, as the account owner.  Not sure if we change the password what will happen.  Shawna: Ruth is the one who setup the Paypal account and website.  The website is registered under her name.  They have agreed to allow us to continue to keep it under her name and address.  They also get the emails, so they are always in the loop if a payment needs to be made, etc.  Keith: There is a secondary user section in Paypal.  We could use that to enter the names of the couple currently holding the position.  I can do some research to come up with a suggestion to bring to the next meeting.  Shawna: Before we make any change, I want to talk to Ruth.  Don: I’ve been working to establish Paypal with another group.  Security is an excellent consideration for the group even though we are small.  I suggest it be established with the service roles (i.e. secretary couple and webmaster couple).  David: If Keith needs to contact Ruth, it’s Ruth and Debbie on the contact list.  They are actually the ones who had the idea to create Trailblazers.  Having a Paypal account was also an issue with tax reporting.  Ruth agreed to handle that for the group.  Security is important.  I agree there should be multiple people who have access to the passwords (e.g. Secretaires, Treasurers, Webmasters).  Part of job descriptions.  Shawna: The website was paid by Ruth.  They needed to send us an invoice which needed to be paid by Paypal.  To make it easier, Gunther entered his credit card to the account.  Robin did as well.  It is hidden in the account.  Keith: I will make a note of this in the documentation [during my research].  Robin: We would take over using our credit card now that we are Webmaster, which would take care of the web hosting.  Keith: Password could change each time the position gets changed over.  Gunter: Are you sure you can change the password if the account is not yours?  Keith: The password change confirmation email is going to the Secretary and Treasurer.  If I get stuck I can contact Ruth.  Shawna: Ruth gets the admin email.  Lance and Quinn do too, who used to be the Webmaster.  And now Robin and Donna.  Lance and Quinn will be removed now, and I will remove Gunter and myself as well.  Keith: treasurer@, admin@ and secretary@rcatrailblazers.org are the emails on the Paypal account profile page.  

Motion to table the issue until next business meeting once we have more information: Don

Motion to contact Ruth to discuss what we are considering: Shawna

Second: David

Motion carries

 

>> Business tabled for next business meeting.

N/A 

 

Motion to adjourn the meeting:  Shawna

Second: Julia

Motion carries

 

Meeting Adjourned at 23.16       

        

Serenity Prayer

RCA Trailblazers Business Meeting – Oct. 30, 2022

Posted on by Secretary Couple

Minutes: Shawna & Günter

Participants:

David & Agnes

Jared & Julia

Keith & Cara

Robin & Don

Rivky

Nikki

Tim & Nicki

 

Meeting called to order

Serenity prayer

Request for unanimous consent to set meeting length to 30 minutes

Time keeper: Robin irw Don

Granted

 

Review and approval of minutes of Sept 2022 business meeting:

One alteration made: in theme “Sharing time” anonymous ==> unanimous

Motion to approve minutes: David

Second: Don &Robin

Motion carried

 

Treasurer report

Keith & Cara shared treasurer’s report as follows:

Opening balance: $1,416.30

7th Tradition: $90,00

Fees: $6.26

Transfer to WSO: $1180.48

Closing balance: 319.39

Motion to approve the Treasury Report:  Julia

Motion carried

 

Unfinished business

Treasury – 7th Tradition

Should we send money to WSO? (Prudent reserve is $400 as voted on in Minutes of 10.28.18.)

The group voted to transfer $1000.00 to WSO

Service Rotation

Secretary couple: Jared & Julia. Shawna and Günter will be Co-Secretary until another couple steps in, or the Web service position is taken by another couple.

Welcome couple: Dave & Agnes

Web couple: Shawna & Günter (until another couple offers)

Treasury couple: Keith & Cara (wish to continue this service because they got the position only 6 months ago)

Contact list couple: Don & Robin

 

Motion to adjourn by Don

Second: Robin

Motion carried

 

Thank you everyone for participating and for your service in Trailblazers!!

 

Serenity prayer

 

RCA Trailblazers Business Meeting – Sept. 25, 2022

Posted on by Secretary Couple

Minutes: Shawna & Günter

Participants:

David

Jared & Julia

Keith & Cara

Robin & Don

Gunter & Shawna

Nikki

 

Meeting called to order

Serenity prayer

Request for unanimous consent to set meeting length to 30 minutes

Time keeper: Robin irw Donna

Granted

 

Review and approval of minutes of August 2022 business meeting

Motion to approve minutes: David

Second: Don &Robin

Motion carried

 

Treasurer report

Keith & Cara shared treasurer’s report as follows:

Opening balance: $1,260.12

7th Tradition: $165.00

Fees: $8.99

Closing balance: $1,416.30

Motion to approve the Treasury Report: Don & Robin

David second

Motion carried

 

Unfinished business

Treasury – 7th Tradition

Should we send money to WSO? (Prudent reserve is $400 as voted on in Minutes of 10.28.18.)

The group voted to transfer $1000.00 to WSO

Newcomer packets

There are 8 Newcomer Packets left for members outside USA.

The group voted anonymously that enough Newcomer Packets are on stock for the time being.

Sharing time

Should we extend sharing time to more than 2 minutes? Or increase time per participants present??

The group voted unanimously to leave the sharing time as is.

 

New Business

Service Rotation

Secretary couple will add to the announcements that the service positions will rotate at the end of October.

Contact List

Suggestion to add a column on the contact list with the additional languages each couple speaks.

The group voted anonymously to add this column. The Contact list couple will decide how to implement that and let the secretary couple know of any announcements/changes that need to be made.

 

Motion to adjourn by Don

Second: Shawna

Motion carried

 

Serenity prayer

 

RCA Trailblazers Business Meeting – August 28, 2022

Posted on by Secretary Couple

Minutes by Shawna & Günter

Participants:

 David

Jared

Keith & Cara

Agnes & Dave

Robin & Don

Gunter & Shawna

Rivky & Yanky

Eleanne

 

Meeting called to order

Serenity prayer

Request for unanimous consent to set meeting length to 30 minutes

Time keeper: Don

Granted

 

Review and approval of minutes of July 2022 business meeting

Motion to approve minutes: David

Second: Dave

Motion carried

 

Treasurer report

Keith & Cara shared treasurer’s report as follows:

Opening balance:                    $1,054,02

7th Tradition:                               $216.00

Fees                                                -9.90

Closing balance:                     $1,260.12

Motion to approve the Treasury Report: Shawna

Dave second

Motion carried

 

Remarks: Shawna asks if we should send money to WSO?

It was not clear what our prudent reserve is. Shawna will research this and we can discuss next week. Shawna will also check if new Welcome Packets are needed for members outside USA.

(In the meantime: Prudent reserve is $400 as voted on in Minutes of 10.28.18. There are 9 Newcomer Packets left for members outside USA. Only one has been requested this year, are we informing newcomers? New agenda point for next month.)

Convention Report (Jared)

  • The special ballot measure was approved. This will enable the Board of Trustees, should they in between conventions fall below the required minimum of four Board couples, to appoint enough qualified couples to the Board to make up the minimum required for the Board to function. The appointed couples would serve only until the next annual Board Election.
  • There are now 8 Trustee couples serving WSO, 5 of which were voted in at the 2022 Convention in August.
  • WSO is doing financially well. They encourage couples to join the many committees also one to determine how to use 7th tradition donations to carry the message.

 Unfinished business

Tabled agenda item from July 2022: “Concern raised about alerting meeting attendees who may be dressed in a manner concerning to another attendee.” 

The couple was not present last week again to present the proposal and they were again not here.  This topic will be removed from the agenda.

New Business

Should we extend sharing time to more than 2 minutes?

A discussion was initiated in which it appeared most were content with 2 minutes. A suggestion was made to increase time per participants present.

This topic was tabled and will be voted on next week.

Motion to adjourn by Shawna at 9:00 pm CET

Second: Agnes

Motion carried

 

Serenity prayer

 

 

RCA Trailblazers Business Meeting 31 July, 2022

Posted on by Secretary Couple

 

Participants:  

David (irw kapiko)

Shawna irw Gunter

Don and Robin

Rivky (irw Yanky)

Keith irw Cara

Barton (irw Rebecca)

Agnes irw Dave

 

Meeting called to order at 20:25 CET by secretary Dave (irw Agnes)

Serenity Prayer

Invocation of Safety Guidelines

Motion to set meeting length at 30 minutes

Robin (irw Don)

carried

 

Review and approval of minutes from the last business meeting

Motion to approve:     Barton (irw Rebecca)

                      Second:     Don (irw Robin)           

                      Carried

 

Treasurer’s Report 26/06/2022 to 30/07/2022

26 June, 2022 to 30 July, 2022

Previous Balance:     $ 882.88

Fees:                              $     8.86

Total Expenses:        $     0.00

7th Tradition:             $ 180.00

Closing Balance:      $1054.02

The Treasury Couple noted that they missed an e-mail requesting a newcomer packet.  This should be reflected in the next month’s treasury report.

Motion to approve treasurer report

David (irw Kapiko)

Second: Barton (irw Rebecca)

Motion Carried

 

Welcome Couple Report

Not present

Contact List Couple Report

Not present

 

Appointment of spiritual timekeeper for 1-minute comments on business items
Robin (irw Don)

 

>> Old business <<

  1. Need for a co-secretary couple for the remainder of their term

Shawna irw Gunter volunteered to take this service position

Motion to accept Shawna irw Gunter as co-secretary couple

David

Second: Barton

Motion Carried

2. Concern raised about alerting meeting attendees who may be dressed in a manner concerning to another attendee.  David (irw Kapiko) reported that in previous business meetings it was decided that concerns/proposals not followed by attendance at the business meeting for two consecutive meetings by the individual(s) raising the concern/ making the proposal would be dropped from the agenda. 

This item will not carry forward as unfinished business.

 

>> New business <<

No new business

 

Motion to adjourn

            Motion:           Barton (irw Rebecca)

            Second:           Agnes (irw Dave)

            Carried

            Meeting adjourned at 20:38  CET

Closing with Serenity Prayer

 

RCA Trailblazers Business Meeting 26 June, 2022

Posted on by Secretary Couple

Participants:

Robin (irw Donna)

Cara and Keith

Julia (irw Jared)

Eleanne (irw Boris)

David (irw Kapiko)

 

Meeting called to order at 20:40 CET by interim secretary Robin

Serenity prayer 

Invocation of Safety Guidelines

David volunteered to record the minutes.

Motion to set meeting length at 30 minutes
Carried


Review and approval of minutes from the last business meeting

Motion to approve:     David

                      Second:     Julia           

                      Carried


Treasurer report
May 29, 2022 to June 25, 2022

Opening balance: $819.12
                        Fees:  $    7.53

Newcomer packets:        0
Total Debit:            $    7.53
7th Tradition:        $ 70.00
Closing Balance: $  882.88

The Treasury Couple noted that they might have missed an e-mail requesting a newcomer packet.  Julia (Welcome Couple) related that Janey B and Jim might not have received their packet, based on the e-mail the Welcome Couple received from them.  Julia will forward their e-mail to the Treasury Couple to follow up.

 

Motion to approve Treasurer report

Julia.    

Seconded by David

Motion Carried


Appointment of spiritual timekeeper for 1-minute comments on business items
none reported

 

Welcome Couple report

            Julia related that there is nothing to report

 

Contact List Couple

            Not present

 

>> Old business <<

  1. Need for a co-secretary couple for the remainder of their term

            Robin stated that he is considering the position of co-secretary couple for him and Donna but will need to consult with Donna and obtain her consent before making a commitment.

 

  1. Need for a delegate couple to the Annual Business Meeting

            David related the duties of the delegate couple.  Julia volunteered that she and Jared will serve as the delegate couple.  Accepted.

 

  1. Concern raised about the procedure for alerting meeting attendees who may be dressed in a manner that is concerning to another attendee and the procedure for enforcement of the request to keep cameras on in the meeting

         Proponent not present; matter tabled. (Note: discussion ensued with no action at           the previous business meeting on 29 May 2022.)

 

>> New business <<

            Call for group conscience on how to instruct the RCA Trailblazers delegate couple to vote on Ballot Proposal no. 1 at the RCA WSO Annual Business Meeting on August 5, 2022

            David summarized the ballot proposal which has been submitted for the 2022 Annual Business Meeting and requested group conscience on whether to read the entirety of the proposal.  The members voted for a reading of the entirety of the proposal.  David read it.

            Motion to accept the proposal:            Robin

            Second:                                               Keith

            Discussion

            Carried

            No further new business was raised.

 

Motion to adjourn

            Motion:           Keith

            Second:           David

            Carried

            Meeting adjourned at 21:04 CET

Closing with Serenity Prayer

RCA Trailblazers Business Meeting 29 May, 2022

Posted on by Secretary Couple

Participants:
Agnes & Dave  (Co-Secretary, chair)
Nikki & Stu
Maria & Daniel
Janey B & Jim
Keith & Cara (Treasurer Couple)
Ricky & Yanky
Don & Robin

 

Meeting called to order at 20:38 CET

Serenity prayer 

Invocation of Safety Guidelines

Request for unanimous consent to set meeting length at 30 minutes
Granted


Review and approval of minutes from the last business meeting
Minutes from last meeting, 24 April, 2022 were not available.  Item tabled.


Treasurer report
April 24, 2022 to May 28, 2022

Opening balance: $731.65
Fees: $ 7.53
Total Debit: $7.53
7th Tradition: $ 95.00
Closing Balance: $819.12

In Loving Service
Keith & Cara

Motion to approve Treasurer report

Don.    Seconded by Janey B

Motion Carries by unanimous vote


Appointment of spiritual timekeeper for 1-minute comments on business items
Agnes

 

>> Old Business <<

N/A

 

>> New business <<

1) Motion from Dave irw Agnes:

Seeking a new co-secretary couple to serve the remainder of one year term.

No couple has stepped forward.  Item tabled

 

2) Motion from David irw Kapiko:

Every RCA meeting is entitled to appoint a delegate couple to vote on matters at the Annual Business Meeting, which will take place on Friday, August 5, 2022, immediately preceding this year’s annual convention.  Having a delegate couple also is very important in establishing a quorum for the Annual Business Meeting, without which no business can be conducted.  The action item for our Trailblazers business meeting is the designation of a delegate couple to represent our meeting at the Annual Business Meeting.

No member has stepped forward.  Item tabled.

 

3) concern was raised about the procedure for alerting meeting attendees who may be dressed in a manner that is concerning to another attendee, and also the procedure for enforcement of the request to keep cameras on in the meeting.  Discussion ensued with no action.

 

>> Business tabled for next business meeting <<
see items 1, 2 above

 

Serenity Prayer

 

Motion to adjourn the meeting: Dave
Motion carries. 11-0

Meeting Adjourned at 21:19 CET       

RCA Trailblazers Business Meeting 27 March, 2022

Posted on by Secretary Couple

Participants:
Agnes & Dave  (Co-Secretary, chair)
Nikki & Stu
Dave & Noni (left before old business)
David 
Keith & Cara (Treasurer Couple
Shawna & Gunter
Robin & Donna

Meeting called to order at 20:35 CET

Serenity prayer 

Invocation of Safety Guidelines

Request for unanimous consent to set meeting length at 30 minutes
Granted


Review and approval of minutes from the last business meeting
Minutes corrected -> Spelling of names
Motion to approve: Don
Second: Nikki
Motion carries. 10 in favor, o opposed, 1 abstain


Treasurer report
February 27 to March 26, 2022

Opening balance: $619.27
Fees: $ 6.37
Total Debit: $6.37
7th Tradition: $ 73.00
Closing Balance: $685.90

In Loving Service
Keith & Cara

Motion to approve Treasurer report

Dave.    Seconded by Don

Motion Carries. 11 in favor, 0 opposed


Appointment of spiritual timekeeper for 1-minute comments on business items
Agnes

 

>> Old Business <<

Motion from Nikki & Stu

Delay start of business meeting on the last Sunday to allow up to 10 minutes to accommodate fellowship for newcomers.

seconded by Don

Motion Carries 9 in favor, 0 opposed

 

>> New business <<

Motion from David
Add language to the script: We encourage everyone to stay for the business meeting today. Please help us keep our group working well!

add: The business meeting will begin at 40 past the hour, allowing up to 10 minutes of fellowship to welcome newcomers.

seconded by Nikki

Motion carries 9 in favor, o opposed

 

Contact List Update: Stu & Nikki

Several couples who are regular attendees have not verified their intention to remain on the contact list.  Stu will reach out to them individually to confirm their intention.

>> Business tabled for next business meeting <<
n/a

 

Serenity Prayer

 

Motion to adjourn the meeting: Dave
Motion carries. 9-0

Meeting Adjourned at 20.57