MEETING MINUTES: RCA TRAILBLAZERS

DATE:  4/26/2026  TIME:  2:40 EST

BUSINESS LEAD: Ruth B.

IN ATTENDANCE

Ruth & Debbie

Agnes & Dave

Donna & Robin

Don & Robin

Amreeta

Melinda

 

APPROVAL OF MINUTES No Minutes available from March meeting.

Current Summary by zoom AI

 

Key Outcomes

The workgroup exploring fifth Sunday meetings continues planning;

Agnes and Dave committed to speak on communication at the June 20th panel (Noon-3:00 PM). The group paused donation decisions pending a financial review meeting to clarify recurring expenses and delegate support.

Website automation for welcome letters and fixing the WSO secretary link were assigned to Ruth/Debbie and Don respectively.

 

Decisions Made

Fifth Sunday format: Workgroup has met – still in progress.

Trail Event: Communication topic scheduled for June 20th, Noon-3:00 PM, using 3-speaker-couple panel.

WSO donation paused: Group voted to defer donation decision until after financial review meeting;  need to account for $400 delegate support and 3-year web hosting cycle.

Welcome process automation approved in principle: Ruth will create flowchart and trial version of automated welcome letter with embedded welcome packet request form.

 

Pending Confirmation

March meeting minutes: No one confirmed taking notes; This meeting – using Zoom AI as test.

Web hosting renewal timing: Last paid ~2 years ago for 3-year term at $300+; due within next year.

Zoom account annual cost: $171 confirmed, but renewal timing unclear.

Delegate couple for Denver: No volunteer identified yet; group will support $400 registration fee.

Welcome packet distribution: Currently handled by Shawna/Gunter (international) and treasurer (US), but ownership unclear.

Passphrase for Web Hosting Hub: Not yet established; needed for phone support access since PayPal account has no credit card.

 

Action Items

Ruth/Debbie: Create flowchart for automated welcome letter process and build trial version for group testing.

Don/Robin (Web couple): Fix broken secretary@rcatrailblazers.org link on WSO website (currently opens blank page).

Ruth: Contact Web Hosting Hub to establish passphrase for phone support and address spam flagging of emails from rcatrailblazers.org domain.

Donna (Treasurer): Schedule financial review meeting with interested service position holders to map annual expenses, 3-year cycles, and delegate support before next business meeting.

Secretary Couple: Announce need for delegate couple for Denver convention in meeting

announcements; note $400 registration support available.

Amreeta/Ruth: Meet to streamline MailChimp contact list process (currently requires manual indexing of each entry).

 

Open Questions

PDF welcome packet: Robin suggested WSO create PDF version for easy distribution; Ruth noted group can create using existing links, but raised ethical question about bypassing WSO packet sales revenue.

Welcome couple position: Currently vacant; unclear if position needed with automation, or if secretary couple handles initial contact adequately.Group inventory questionnaire: Workgroup discussed creating member survey about meeting

improvements but no resolution reached.

 

Technical Issues Identified

Email spam filtering: Replies from Agnes to secretary requests flagged as spam by Google; affects delivery to Gmail users and sometimes sender’s own account.

WSO link broken: Secretary contact button on WSO site opens blank page instead of email client; needs coordination with WSO to fix.

MailChimp workflow: Current contact list process requires manual indexing of every entry; unsustainable for future rotation.

 

Financial Summary

Current balance: $1,367.74 13

Prudent reserve: $400 13

Available after reserve: $967.74 13

Annual expenses (3/25/24-3/26/25): $683.75 including delegate payment and web hosting

Annual 7th Tradition income: $939 20

Net annual surplus: $248.94 20

 

Trail Event Panel Details

Topic: Communication in coupleship recovery

Format: 3 speaker couples sharing experience, strength, and hope; script provided; designed to ease new speakers into service.

Confirmed speakers: Agnes and Dave

Needed: 2 more couples; Ruth/Debbie encouraging participation using their own first-panel experience as example.

 

Announcements

Workgroup continues: Group exploring fifth Sunday format, service meetings, group inventory, and tradition integration still meeting; no final proposal yet.

Zoom transcription active: Meeting transcribed to compensate for missing March minutes

Meeting called to order by Robin (irw Don) at 20:40 CET

Open with Serenity Prayer

Attendance:

Sunny irw Leslie
Günter irw Shawna
Donna irw Robin
Yanky irw Rivky
Melinda irw Kevin
Patrick irw Clotilde
Amreeta irw Peter
David irw Kopiko
Agnes irw Dave
Robin irw Don

Meeting length set for 20 minutes

Review of Past Minutes

Correction: replace highlighted text: “The first special program scheduled will take place on January 31, 2026 from 12:00 PM to 3:00 PM Eastern time on the Trailblazers zoom account.”

Corrected text to read: “The first special program scheduled will take place on January 31, 2026 from 12:00 PM to 3:00 PM Eastern time at this Zoom link”
Meeting ID: 864 3761 3798
Passcode: 4Trail1

Motion to approve corrected minutes David, second Shawna
Approved

 

Reports

Treasurer

          January (12/28/25-01/24/26)
          Total Beginning Balance $1,116.87
          7th Tradition received $37.00
          Payments sent -$0.00
          Withdrawals and Debits -$0.00
          Deposits and Credits $0.00
          Fees -$3.18
          Total Ending Balance $1,150.69
          Prudent Reserve $400.00
          Ending Available Balance $750.69

Motion to approve Rivky, second Leslie
Approved

 

Web Couple
Updates made last week. Nothing new to report

 

Welcome Couple
Nothing to report

 

Contact List Couple
January contact list is going out before month’s end

 

Program Chair Couple
Not in attendance – reminder of first programmed meeting Saturday, 31  January, 2026 5PMCET to 8PM CET

 

Old Business

Donation to WSO
After discussion, two action items were considered:
Motion to donate $300 to WSO: David, second Don
Approved – Treasurer Couple will transfer funds to WSO

Next month, treasurer couple will research and bring forward historical expenses for 6 month period.  This amount will be added to the existing prudent reserve of $400.  Group will consider a proposal to set a “trigger point” dollar amount that will automatically result in funds in excess of this total be sent as group donation to WSO.
Motion David, Second Don
Approved

 

Motion to extend meeting by 10 minutes: Don, Second Sunny
Approved

 

Vacant Service Positions
Business Lead Couple remains vacant.  No one stepped forward to do this service.  At the end of February, Welcome Couple will rotate for 3 month service.
This will be posted in announcements.

 

New Business

Motion to extend meeting 5 minutes Dave, second, Melinda
Approved

Outreach Committee proposed adding a statement to the script.  After discussion, Dave moved to add the following statement to the script before closing meeting with the Unity Prayer:  “Let’s remember couples we haven’t seen in a while. If you feel so moved, you can find their information on the contact list” (link to contact list couple email) – Second, Donna
Approved

Motion to Adjourn Robin, Second Agnes
Approved

Meeting Adjourned at 21:19 CET

 

Meeting call to order at 20:32 CET

Attendance:

Robin and Donna
Melinda
Beatrice and Theodore
Yanky and Rivky
Don and Robin
Amreeta
Günter and Shawna
Agnes and Dave

 

Open with Serenity Prayer
Length of meeting set for 30 min

 

Review of past minutes – motion to approve Rivky, second Beatrice
Approved

 

Reports

Treasurer:  Note: due to technical difficulties accessing the PayPal account Donna irw Robin sent these figures subsequent to our meeting. We were not able to receive the entire treasury report during the meeting.

          October (09/28/25-10/25/25)
          Total Beginning Balance $1,431.04
          7th Tradition received $52.00
          Payments sent -$171.89
          Withdrawals and Debits $0
          Deposits and Credits $0
          Fees -$5.15
          Total Ending Balance $1,306.00
          Prudent Reserve $400.00
         Ending Available Balance $906.00

 

          November (10/26/25-11/29/25)
          Total Beginning Balance $1,306.00
          7th Tradition received $59.00
          Payments sent -$400.00
          Withdrawals and Debits $0
          Deposits and Credits $0
          Fees -$6.33
          Total Ending Balance $958.67
          Prudent Reserve $400.00
         Ending Available Balance $558.67

 

          December ( 11/30/25-12/27/25)
          Total Beginning Balance $958.67
          7th Tradition received: $169.00
          Payments sent $0
          Withdrawals and Debits $0
          Deposits and Credits $0
          Fees -$10.80
          Total Ending Balance $1,116.87
          Prudent Reserve $400.00   
         Ending Available Balance $716.67

 

Web Couple
Announcements have been updated to reflect changes from the November business meeting.
Will update announcement for open service position – business lead couple

 

Secretary Couple
All is well, nothing to report

 

Contact List Couple
Amreeta reports that she is becoming more familiar with Mail Chimp, and the monthly update is now going out. She will be sending out an email blast to the list within the notice of the upcoming Trail event.

 

Welcome Couple
One welcome letter was sent out. Will work on updating the welcome letter.

 

Business Lead Couple
This position remains open as Ruth is unable to commit to this position.  Robin (irw Donna) volunteered to lead the business meeting today.

 

Program Chair Couple
This is a new position created in the November business meeting. Ruth in recovery with Debbie was unable to attend this meeting. The first special program scheduled will take place on January 31, 2026 from 12:00 PM to 3:00 PM Eastern time on the Trailblazers zoom account. The title of this event is “Dream Your Year Ahead“.

 

Old Business

Donation to WSO
Due to the difficulty accessing the PayPal account, the issue of donation to the WSO was tabled until the next meeting.

 

Outreach
After some discussion, Don irw Robin put forth a motion to form an outreach sub committee to explore and discuss the issue of outreach and how Trailblazers might best be served. Motion seconded by Donna who also volunteered to serve on the subcommittee. Approved.

 

New Business

No new business was put forward.

 

Motion to adjourn:  Dave irw Agnes, seconded by Donna irw Robin
Approved.

Meeting adjourned at 21:02 CET

 

 

Meeting called to order – 20:40 CET

Attendance:

Ruth (irw Debbie)
Dave irw Agnes
Melinda irw Kevin
Shawna irw Günter
Donna irw Robin
Don irw Robin

Open with Serenity Prayer
Length of meeting set for 30 min

Review of past minutes. Shawna motions to approve / 2nd Donna.
Approved.

Reports

Treasury Report for November: No report available. Donna & Robin will present it in December.

Web Couple: Website is up to date.

Secretary Couple: No news.

Contact List Couple: Not present.

Welcome Couple: Position not filled.

Old Business

Service rotation

Secretary couple – Melinda and Kevin were voted in to join Dave and Agnes as Secretary couple (M&K until end of Oct 2026 / D&A until end of April 2026)
Motion Robin/2nd Günter

Welcome Couple – Shawna and Günter were voted in as Welcome Couple until end of February 2026. Motion Robin/2nd Melinda

Business Lead – Ruth is voted in as Business Lead Motion Shawna/2nd Donna

Meeting time extended by 10 minutes Don/2nd Shawna

New Business

Program Chair – This is a new position proposition. The program chair is head of a group that organizes 2-3 hour events, workshops, retreats which are open to all RCA members, every 3 months or so, under the name of Trailblazers, using the Trailblazer Website and Zoom account. These events will also be announced to WSO. The purpose is to pull people in to do 12 Step service. These events are also interesting for newcomers or couples not yet in RCA because these events are more interactive than regular meetings.

Motion (Robin): “To create an event coordinator position to create couple recovery events using the Trailblazers resources” (for the purpose of carrying the message and energizing couples recovery)

Ruth is voted in as Program Chair. 

Motion Robin/2nd Agnes

Follow-up Couple – Donna suggested and offered to do outreach to make our meeting grow and to reach out to people who haven’t been to the meeting for a while. This will be discussed in the next business meeting. A new announcement about Public outreach will be added to the Trailblazers Announcements.

Tabled to next business meeting

Donation to WSO

Motion to adjourn: Günter / 2nd Donna
Approved.

Meeting adjourned at 21:15 CET

 

 

Meeting called to order – 20:37 CET

Attendance:
Dave (irw Agnes)
Shawna irw Günter
Donna irw Robin
Leslie irw Sunny
Yanky irw Rivky

Open with Serenity Prayer
Length of meeting set for 30 min

Review of past minutes. Shawna motions to approve / 2nd Sunny.
Approved.

Reports

Treasury Report for August, Sept , Oct: Ruth spent a lot of time on the phone with PayPal to resolve the problem. Issue is: when the service gets passed on, to not change any of the settings, especially the telephone settings. Only the email needs to be changed.

July Activity Summary (6/29/25- 7/26/25)
USD
Total Beginning Balance $ 1,229.87
7th Tradition received 103.00
Payments sent $0
Withdrawals and Debits $0
Deposits and Credits 0
Fees -7.99
Total Ending Balance $ 1,324.88
Prudent Reserve 400.00
Ending Available Balance $ 924.88

August Activity Summary (7/27/25 – 8/30/25)
USD
Total Beginning Balance $ 1324.88
7th Tradition received 67.00
Payments sent $0
Withdrawals and Debits $0
Deposits and Credits 0
Fees -6.30
Total Ending Balance $ 1,385.58
Prudent Reserve 400.00
Ending Available Balance $ 985.58

September Activity Summary (8/31/25-9/27/25)
USD
Total Beginning Balance $ 1,385.58
7th Tradition received 51.00
Payments sent $0
Withdrawals and Debits $0
Deposits and Credits 0
Fees -5.54
Total Ending Balance $ 1,431.04
Prudent Reserve 400.00
Ending Available Balance $ 1,031.04

Motion to approve all treasury reports: Sunny/2nd Dave
Approved

Delegate couple
Dave and Agnes were delegate couple to the 2025 convention. There were only 13 voting delegate couples present. There were two Motions submitted and both of them were passed. They were both about when to delete RCA meetings from the Online Meeting list. Both were passed. For more information see:
https://recovering-couples.org/wp-content/uploads/2025/10/2025-Submission-of-Results.pdf?v=0b3b97fa6688

Web Couple:
Not present.

Secretary Couple:
No news.

Contect List Couple:
Not present.

Old Business
Donation to WSO – there are a few outstanding bills so it is unclear what our costs will be
for the coming month. We will wait for the Welcome Packet bill to be settled until we donate
to WSO. We don’t have an accurate bill because only 10 packets were sent but 20 were paid
for. In addition, a customs fine of 80$ was charged to the Shipment because the sender placed
the value at 400$ when actually it was 40$. WSO is looking if that fine can be waived.
Service rotation

Due to limited attendance, we agreed to cancel the service rotation until the November
business meeting.

New Business
No new business.

Motion to adjourn: Günter / 2nd Sunny
Approved.

Meeting adjourned at 21:00 CET

 

Meeting called to order – 20:35 CET

Attendance:

Shawna irw Günter
Donna irw Robin
Amreeta irw Peter

 

Open with Serenity Prayer

Length of meeting set for 20 min

Review of past minutes – There was one typo that Amreeta agreed to fix. Robin irw Donna motions to approve corrected minutes/ 2nd Amreeta.
Approved.

Reports

Treasury Report for August:
Treasury Couple continues to have issues with PayPal, so there was no report. Donna will reach out to Ruth for attention to this matter, providing details of the issues. Two months of treasury reports will be forthcoming once we have access again.

Secretary Couple:
Shawna and Gunter will be rotating out of the Secretary Couple position in October.

Contact List Couple:
The next contact list is due in October. Amreeta is reformatting the list so that the contact information on each individual in the coupleship is positioned right next to each other.

 

Old Business

Literature – Shawna reported that she ordered 20 RCA Welcome Packets to be shipped. She paid for 20 packets only to hear 3 days later that they only had 10 copies. She found out that the rest could be sent 2 weeks later or we could opt to cancel the remaining packets. Shawna suggested that she would like to cancel the rest of the order and ask for a refund.  Robin irw Donna motioned to approve/2nd Amreeta.
Approved

 

New Business

Service Commitments – The Trailblazer service commitments that rotate in October are Welcome Couple, Business Meeting Lead Couple and Treasury Couple. Treasury Couple agreed to stay in the same position for another cycle.

 

Group Inventory Meeting – The 5th Sunday in November was approved in July to be a group inventory meeting. Robin irw Donna have agreed to chair the Group Inventory Meeting. It was suggested that we add an announcement about the meeting and an explanation of the purpose of an inventory meeting inviting all to participate. It was also suggested that the option would still be available for participants to share off topic if there is a burning desire to do so and/or to break out into a subgroup if there are newcomers at the meeting that day.

 

Motion to adjourn
Donna (irw Robin) / 2nd Amreeta (irw Peter).
Approved

Meeting adjourned at 20:55 CET

Meeting called to order – 20:40 CET
Attendance:
Dave (irw Agnes)
Shawna irw Günter
Donna irw Robin
Don irw Robin
Leslie irw Sunny
Peg irw Steve

Open with Serenity Prayer

Length of meeting set for 30 min
Review of past minutes – Three errors or admissions were found (bottom should be top, 5 Sundays should read 5th Sunday and “them” in the meeting). These will be corrected by the Webmaster.
Robin irw Don motions to approve / 2nd Sunny.
Approved.

Reports
Treasury Report for August:
Robin was not able to log in to PayPal due to logins on different computers. He will contact Ruth to help him sort that out. Robin will forward the report when he regains access.

Web Couple:
Web Couple will update the printable script and the online script. They will correct the minutes of the July business meeting and update the announcements page.

Secretary Couple:
Shawna will send some alterations to the announcements and send it to Secretaries and Web couple. In addition they will change the Service descriptions (see below). Secretary – requests to the secretary couples often go into the spam file.  

Contect List Couple:
We are working to send the monthly alphabetical Contact list for August and have come across some technical issues with mail chimp. I am in dialogue with Ruth irw Debbie to find a suitable time to resolve these issues. We appreciate everyone’s patience in the meantime.

Old Business
Delegate couple 
Dave and Agnes need to be voted in as delegate couple for the 2025 convention. Dave will register them with WSO and the Treasurer will forward them $400 for travel costs and expenses for the Delegate couple (Ref: in BM of July 28 2024 – $400 – approved).
Motion Robin irw Don / 2 nd Sunny.
Approved.

New Business
The Trailblazer service commitment is for 1 year. This might block couples from being able to do service. A discussion took place and it was put to motion that the Business Lead position and the Welcome Couple position would be shortened to 3 months, starting at the next rotation at the end of October.
Motion Robin / 2 nd – Don
Approved

Motion to adjourn
Robin (irw Don) / 2 nd Robin (irw Donna).
Approved.

Meeting adjourned at 21:02 CET

Meeting called to order – 19:36 CET

Attendance:

Dave irw Agnes
Shawna irw Günter
Donna (irw Robin)
Amreeta (irwPetr)
Don irw Robin
Leslie irw Sunny
Veronica (irw Nick)

Open with Serenity Prayer

Length of meeting set for 30 min

Review of past minutes – No mention of errors or admissions. Robin irw Don motions to approve, 2nd by Agnes. Approved.

Reports

Treasury Report for July:

Activity Summary (30/06/2025 – 26/07/2025)
USD
Total Beginning Balance 1262.43
7th Tradition received 68.00
Payments sent 00.00
Withdrawals and Debits 0.00
Deposits and Credits 0.00
Fees -5.55
Prudent Reserve 400.00
Total Ending Balance 1,324.88
Ending Available Balance: USD 924.88

The June 2025 report was approved. Motion Shawna / 2^nd Agnes. Approved.
The July 2025 report was approved. Motion Robin irw Don / 2^nd Shawna. Approved.

Contact List Couple– the contact list is being sent out every month. This works well. Amreeta will make the list alphabetical, to make it easier to find the couples.

Web Couple – The Announcements page has been moved back to the top of the blog.

Secretary – the secretary couple position rotates in 6 month intervals.
Shawna & Günter serve from Nov 2024 – Nov 2025.
Dave & Agnes serve from April 2025 – April 2026

 

Old Business

1. Donation to RCA WSO

The amount on the account is $1,324.88.
prudent reserve: $400, Newcomer packets: $100 , Delegate couple: $400 for a total of $900
Suggested amount to donate: $324.88 to WSO.
Motion Robin irw Don / 2^nd Veronica irw Nick. Approved.

2. Delegate couples 

A delegate couple was not voted in. Dave will discuss with Agnes. Tabled to next BM.

3.Proposal to have any months with 5 Sundays have a service orientated meeting.

Meeting was extended for 10 minutes. Motion Don / 2^nd Shawna

Suggestions from last BM:

• read the steps, traditions and concepts and relate them to service
• instead of changing the format, we could hold a group inventory to see what the group can do to stimulate service participation
• add to the 5^th week format “Reflection or Topic or Service as topic”

Motion: “To do a Group Inventory meeting on the 5th Sunday based on pgs. 81-82 in RCA blue book, reading the questions together and reflecting on the in the meeting.”  Motion Robin irw Donna / 2^nd Amreeta. Approved.

Meeting was extended for 5 minutes. Motion Daven / 2^nd Agnes

This will be implemented as a trial.
Minority opinion: the group is running well and to spend 5 meetings on service might not be necessary or focused enough on the newcomers.
Additional comment: our service term is 1 year. This might block couples from being able to do service. This could be a topic of discussion for our next BM.

Motion to adjourn Sunny / 2^nd Amreeta. Approved.

Meeting adjourned at 21:25 CET

 

Meeting called to order – 20:38 CET

Attendance:

Dave irw Agnes
Shawna (irw Günter)
Robin (irw Donna)
Don irw Robin
Jared irw Julia

Open with Serenity Prayer

Length of meeting set for 30 min

Review of past minutes – No mention of errors or admissions. Shawna motions to approve, 2nd by Robin irw Don. Approved.

Reports

Secretary – all good
Web Couple – Don irw Robin – their access has been temporarily disabled. Robin irw Donna can still get in. When they get that sorted, Robin and Don will remove the announcements text from the Blog page.
Contact List – Absent.
Welcome couple – still no couple available
Treasurer – Robin irw Donna –The PayPal issue is still ongoing. Robin will meet with Ruth today to get it sorted. Jared generated the Treasury report. Since we didn’t have the data, the approval of the report and the discussion of the donation to WSO will be tabled to next month.

Treasury Report for June:

Activity Summary (25/05/2025 – 28/06/2025)
USD
Total Beginning Balance 1161.81
7th Tradition received 75.00
Payments sent 00.00
Withdrawals and Debits 0.00
Deposits and Credits 0.00
Fees -6.94
Prudent Reserve 400.00
Total Ending Balance 1,229.87
Ending Available Balance: USD 829.87

This report will be motioned for approval in the July Business meeting.

Old Business

People wearing 2 Hats in Service: motion by Shawna: “it is okay for a couple to hold 2 service positions if necessary, but the extra position will continue to be announced in the meetings and added to the announcement page on the website.” 2nd by Dave . Approved unanimously.

Service as topic in week 5: suggestions

• read the steps, traditions and concepts and relate them to service
• instead of changing the format, we could hold a group inventory to see what the group can do to stimulate service participation
• add to the 5 th week format “Reflection or Topic or Service as topic”

An interesting discussion took place so this will be continued next BM .

Tabled items

Proposal to have any months with 5 Sundays have a service orientated meeting.

Delegate couples to RCA Annual business meeting: Sunny and Leslie were not

present at the June BM.

Donation to RCA WSO. Tabled due to PayPal access problems.

Meeting adjourned at 21:06 CET

Present: Shawna irw Günter, Robin irw Don, Donna (irw Robin), Steve (irw Peg), Dave (irw Agnes), Leslie irw Sunny, Jared irw Julia, Melianda irw Kevin, Patrik irw Clothil

• Open meeting with Serenity Prayer @ 12:40
• Time set for Meeting is 30 minutes. Set by Dave 2nd Shawna
• Timekeeper Robin irw Don
• Meeting minutes review
• Approve minutes 1st Günter C 2nd Donna APPROVED

 

REPORTS:

Secretary: All is well: rotating weeks working well.

Contact Couple: Not present.

Web: All well & up to date. Request to organize the Announcements with more structure.

Welcome Couple: A new couple is still needed.

 

Treasurer: Report

Activity Summary (2/23/2025 – 3/29/2025)
USD
Total Beginning Balance 951.87
7th Tradition received 103.00
Payments sent 0.00
Withdrawals and Debits 0.00
Deposits and Credits 0.00
Fees -8.53

Prudent Reserve 400.00

Total Ending Balance 1046.34

Ending Available Balance: USD 646. 34

Motion to approve treasury report: Robin irw Don 2nd Donna irw Robin

Old Business:

1. Where to allocate funds

Tabled to next meeting.
Shawna will get an invoice from WSO how much it will cost for newcomer pakets.
Donna irw Robin will have a look at other possible costs.

2. Service Positions

Welcome Couple: position open

Secretary Couple: Noni offered to continue as co secretary until end of April (she will discuss with Dave). Dave (irw Agnes) stated he would consider stepping in a co-secretary.
Is the BM Chair then an open position??

Suggestion to actively promote service in the coming meetings via the announcements. Noni will create a text for the announcements. All in favour.

Suggestion to have service a one of the 5 meeting topics per month. Tabled to next BM.

Motion to adjourn @ 21:10pm CET 1st Noni 2nd Don

• Open meeting with Serenity Prayer @ 12:40
• Time set for Meeting is 30 minutes. Set by Dave 2nd Robin
• Meeting minutes review
• Correction to include treasurer’s Report
• Approve minutes with correction 1st Dave C 2nd Steve APPROVED

REPORTS:

Secretary: All is well: rotating weeks working well.

Contact Couple: Would like to look at columns and possibly omit 1 column.

Quick group discussion decides to look at it at the AD HOC committee.

Web: Script – printable version was not up to date, encourage others to check that they have the updated version if they have a printed copy. Add revised date to copy.

Still need to e-mail Deb and Ruth

Welcome Couple: There has been a change in work schedule, making it difficult to attend meeting regularly. Needs to resign from position.

position open immediately

Treasurer: Report

Activity Summary (1/25/2025 – 2/22/2025)
USD
Total Beginning Balance 706.63
7th Tradition received 261.00
Payments sent 0.00
Withdrawals and Debits 0.00
Deposits and Credits 0.00
Fees -15.76

Prudent Reserve 400.00

Total Ending Balance 951.87

Ending Available Balance 551.87

Robin and Donna nominated for treasurer’s position. 1st Robin M. 2nd Gunter

Where to allocate funds to be discussed, tabled to next meeting.

Ad Hoc Meeting:

• Got through 4 positions and are in good position to be able to complete for March Business meeting.
• Add to new business for next meeting

Motion to adjourn @ 1:00pm MST 1st Jared 2nd Da

 

Attendance:
Dave (irw Agnes) 
Dave irw Noni
Jared (irw Julia)
Don irw Robin
Robin (irw Donna)
Peter (irw Amreeta)
Sunny (irw Leslie)
Peg (irw Steve)
Jacob (irw Loreena)
Gunter irw Shawna

Meeting called to order 21:36 CET

Open – Serenity Prayer

Length of meeting goal – 35 minutes

Review minutes from last business meeting: Nov 25th 2024 – No corrections or omissions – Motion to approve minutes – Dave – 2nd by Don.  All in favor

Reports:

Secretary Couple – All is well. Dave 6 Noni will rotate out in April

Welcome Couple – All is well

Contact couple – All is well

Web team – All is well. Website is up to date. The script was updated about the videos on policy.

Treasurer – Jared was not able to get the report ready for today because he didn’t have all the information he needed. Request to table the treasury report until next meeting. Motion forwarded by Robin irw Donna. Seconded by Robin irw Don

Added February 23, 2025

Activity Summary (12/28/2024 – 1/25/2025)
USD
Total Beginning Balance 633.88
7th Tradition received 80.00
Payments sent 0.00
Withdrawals and Debits 0.00
Deposits and Credits 0.00
Fees -7.25

Total Ending Balance 706.63

• Prudent Reserve 400.00
• Ending Available Balance 306.63

Old Business

Prudent reserve – Question form Amreeta. The prudent reserve is set for 400 USD. Jared will add this to the Treasury report so we always know what the amount is.

New business

Service Position descriptions on the website – An Ad Hoc committee will make a proposal update for the service position descriptions on the website. The Committee will meet Feb 16th 1 hour before the meeting on the Trailblazer Zoom account. Members are: Dave & Noni, Leslie & Sunny, Robin (& Donna), Peg (& Steve)
Motion – Dave & Noni.  Second – Peg.

Website payment via PayPal  –  Don irw Robin propose to change payment method on the website from credit card to PayPal. It is not clear why in the past the payment method was switched to credit card? Don will ask Ruth (since the account is still under her name). This is tabled to next business meeting.
Motion to table – Robin irw Donna. Second – Dave.

Motion to adjourn the meeting: Robin irw Donna. Seconded Robin irw Don.
Meeting adjourned 21:03pm. CET

 

 

Attendance:

Dave and Agnes (chair)

Dave and Noni (secretary)

Jared and Julia (treasurer)

Don and Robin (web master)

Peter and Amreeta (welcome couple)

Gunter and Shawna (co-secretary)

Theodore and Beatrice

Meeting called to order 12:36pm. MT

Open – Serenity Prayer

Length of meeting goal – 20 minutes

Reports:

Welcome Couple – No report

Contact couple – No report

Co-Secretaries – No report

Web team – Don and Robin have met with outgoing web team, they are putting things into motion and getting familiar with role. They plan on adding Dave and Agnes to outgoing email to stay informed as well as any business meeting agenda items.

Treasurer – Opening balance – $533.13

7th Tradition – $110.00

Payment sent – 0.00

Withdrawal and debit – 0.00

Deposit and credit – 0.00

Fee’s – $9.25

Ending available balance – $633.88

Questions for Treasurer: Amreeta asked about Prudent reserve, discussion followed with no-one recalling the exact amount. Shawna thought $300.00 and was going to check with her records. It was suggested to ask Deb and Ruth. This matter was tabled until next meeting, Julia and Jared are going to crunch some numbers to see what the expenses were for 2024. With that information an informed number can be agreed upon going forward.

New business. Amreeta brought forth suggestion of having new language for meeting format as it pertains to cameras. The new language would state: (a)“You are asked (to try) to keep your video on and we will conduct this like a face-to-face meeting.” (b) “If you need to get up, please (try to) do so in between couple shares.”

Discussion followed with Robin making motion to adopt new language, Shawna 2nd, voted all in favor.

Meeting adjourned 12:56pm. MT

Members present: Noni (irw Dave), Shawna irw Gunter, Jared irw Julia, Amreeta (irw Peter), Robin irw Don, Robin (irw Donna), Peg (irw Steve), Rivky (irw Yanky), Melinda irw Kevin

Serenity Prayer 

Meeting duration 20 minutes – All in favour 

Review minutes from last business meeting: Nov 3rd. 2024 – No corrections or omissions – Motion to approve minutes – Shawna – 2nd by Robin.  All in favor

Chair Reports:

• Secretary Couple – No Report 
• Welcome Couple – No Report 
• Web report – website is up to date. Web couple wishes to rotate out.
• Contact list couple – Amreeta will meet with Dave and Agnes
• Treasurer Couple –
  • Activity Summary (11/3/2024 – 11/23/2024)
    USD
    Beginning Available Balance 473.25
    7th Tradition received 65.00
    Payments sent 0.00
    Withdrawals and Debits 0.00
    Deposits and Credits 0.00
    Fees -5.12
    Ending Available Balance 533.13

Motion to approve Treasury report: Robin – 2nd, Don. All in favour

• Old Business:
  • reading of Web Announcements – This was discussed and agreed in a previous meeting (Sept – Robin) – Proposal that the Secretary couple read New Announcements in full and only the highlights of the Old Announcements. The link to the announcements will be put in the chat. All in favour.  Shawna will check if old announcements are still valid.

• Secretary position will rotate twice yearly, in Oct and April. This will enable a new couple to work together with an experienced couple.
  Motion to approve: Don – 2^nd All in favour.

• New Business:
•  Webteam service position – Don and Robin offered to take on the Webteam position.  All in favour.
• Camera protocol – tabled to next business meeting…
  Amreeta – there is a sentence in the format stating “You are asked to keep your video on, and we will conduct this like a face-to-face meeting.” Some people are not able to have their video on for authentic reasons. Motion to amend this sentence so that it is clear what the intention is.  All will consider what that sentence would look like. 

Motion to adjourn meeting at 21:00 CER Don – 2^nd Günter. All in favour.

Called to order 12:39pm. MST.   Dave – Chairperson 

Members present: Dave & Agnes, Dave & Noni, Shauna & Gunter, Jared & Julia, Amreeta & Peter, Robin & Don, Steve & Peg 

Serenity Prayer 

Meeting duration 30 minutes – All in favor 

Review minutes from last business meeting: Sept. 29th. 2024 – No corrections or omissions – Motion to approve minutes – Jarod  2nd by Steve & Peg  12 – in favor   2 members abstained 

Chair Reports:

• Secretary Couple – No Report 
• Welcome Couple – No Report 
• Treasurer Couple –
  • Activity Summary (9/29/2024 – 11/2/2024)
    USD
    Beginning Available Balance 973.03
    7th Tradition received 80.00
    Payments sent -571.89 (includes $400.00 Annual Business Meeting Stipend, $171.89 for Zoom fee)
    Withdrawals and Debits 0.00
    Deposits and Credits 0.00
    Fees -7.89
    Ending Available Balance 473.25
  • Questions – Amreeta: Is there a “Prudent Reserve?”  Answer – Input from group- It was discussed, motion made years ago, what the amount was is uncertain at this moment. Possibly $300.00  

• Old Business  – none
• New Business – Service positions  

Secretary Couple – Incoming – Shauna and Gunter – Motion to accept – 1st. Robin 2nd Rivky – Voted- all in favor 

Dave and Noni have agreed to stay on for another 6 months until April 2025.  Dave suggested that it might be beneficial to stagger this position, having one couple mentor a new Co-Secretary couple half way through term.

Welcome Couple – Incoming – Steve and Peg – Motion to accept – 2nd Shauna  – Voted all in favor. 

Treasurer Couple – No couples coming forth. Jared and Julia have agreed to stay on for another 6 months – April 2025 

Contact List Couple – Incoming – Peter and Ameerta – Motion to accept – 2nd by Dave C.  Voted all in favor. 

Webmaster Couple – No couples came forward. Current couple Robin and Donna. Not present.  

Discussion happened, to move forward: Announcements will need to be updated, stating the need for couples to fill the Service positions: Co-secretary Couple April 2025. Treasurer Couple April 2025. Webmaster Couple immediately. 

Agenda for next business to include; Clarification regarding “Camera protocol” 

Revisit old business of motion made by Noni who was to present to group a more clear and understandable wording of the motion regarding announcements. 

 

Motion to adjourn meeting @ 1:12pm MST 

All in favor 

Participants:

Robin and Donna

Don and Robin

Dave

Rivky

Jared and Julia

Gunter and Shawna

Beatrice and Theodore

Barton

 

Meeting called to Order at 11:40 A.M. PST

Serenity prayer

Duration of meeting: 30 minutes.  Shawna volunteered to be timekeeper.

Review and approval of minutes from July 2024

Motion to approve with amendments/revisions: Dave,  Second by Shawna. Motion carries unanimously.

 

Chair Reports

Secretary – Barton:  n/a

Treasurer – Jared and Julia

Activity Summary (8/25/2024 – 9/28/2024)
USD
Beginning Available Balance 845.36
7th tradition received 145.00
Payments sent -10.54
Withdrawals and Debits 0.00
Deposits and Credits 0.00
Fees -6.79
Ending Available Balance 973.03

Reminder to send $400 stipend to Robin and Donna.  Reminder to change “Payments received” to “7th tradition” in Activity Summary.

Motion to approve Treasurer report.  Motion carries unanimously.

Greeter – Don and Robin: n/a

Contact List – Dave and Agnes: n/a

Web – Robin and Donna: n/a

Old Business

n/a

 

New Business

Discussion of streamlining announcements: Motion for Secretary to read Announcement headlines and summarize important details, then says if you want details, go to Announcements webpage.  Secretary puts a link to the Announcements into the chat. – Robin of Robin irw Donna, Second by Robin of Don irw Robin. Motion carries unanimously.

Shawna – We need to start announcing during the meeting…

• time change is coming up on last week of October and
• business positions will be coming up for renewals at end of October. Changing next business meeting date to accommodate the time change. 
• Robin – Web Team will post these announcements and make changes to Lead Couple Script.

Barton expressed a concern that changing the sharing time from 2 min. to 3 min. is a problem for people who show up late and don’t get to share.

Motion to adjourn the meeting – Dave, Second by Don. Motion carries unanimously.

 

Meeting Adjourned at 12:03 P.M. PST

Serenity Prayer

 

Participants:

Robin and Donna

Don and Robin

Agnes and Dave

Rivky and Yanky

Jared and Julia

Stu and Nicky

Dave and Noni

Melinda and Kevin

 

Meeting called to Order at 11:40 A.M. PST

Serenity prayer

Duration of meeting: 30 minutes.  Robin volunteered to be timekeeper.

 

Review and approval of minutes from June 2024

Motion to approve: Dave,  Second by Rivky. Motion carries unanimously.

Chair Reports

• Secretary – Dave and Noni: n/a
• Treasurer – Jared and Julia

Activity Summary (7/28/2024 – 8/24/2024)
USD
Beginning Available Balance 792.96
Payments received 114.46
Payments sent 0.00 -40.06
Withdrawals and Debits 0.00
Deposits and Credits 0.00
Fees -7.60
Transfers -54.46
Ending Available Balance 845.36

Reminder to send $400 stipend to Robin and Donna.  Reminder to change “Payments received” to “7th tradition” in Activity Summary.

Motion to approve Treasurer report – Noni, Second by Don. Motion carries unanimously.

• Greeter – Don and Robin volunteer to step in for Cara and Keith to finish year as Greeter couple.
• Contact List – Dave and Agnes: n/a
• Web – Robin and Donna: Website is up to date.

 

Old Business:

n/a

New Business:

1. Motion to allow leader couple to decide on the sharing time based on the size of the meeting – Noni. Second by Agnes. Amendment to motion by Robin to allow leader couple to decide on the sharing time as 2 or 3 minutes based on the size of the meeting. 13 in favor. 1 opposed. 1 abstain. Motion carries. No minority statement.
2. Motion to have 1 couple to read Unity Prayer and ask all others to mute – Noni. Second by Dave. 12 in favor. 1 opposed. 2 abstain. Motion carries. Minority statement: I don’t mind cacophony and it’s a reminder we are a “we” program.
3. Discussion of streamlining announcements – tabled to next business meeting.
4. Motion to adjourn the meeting – Jared, Second by Dave. Motion carries unanimously.

 

Meeting Adjourned at 12:12 P.M. PST

Serenity Prayer