Category: Blog

RCA Trailblazers Business Meeting March 31, 2024

Posted on by WebTeam

Participants:

Shawna and Gunter

Rebecca and Barton

Stu and Nikki

Agnes and Dave

Cara and Keith

Jared and Julia

 

Meeting called to Order at 11:40 A.M. PST

  • Serenity prayer
  • Review and approval of minutes from February 25, 2024

Motion to approve: Gunter,  Second by Dave. Motion carries unanimously.

  • Chair Reports
    • Secretary – Barton: n/a
    • Treasurer – Jared
      Activity Summary (2/25/2024 – 3/30/2024) in USD
      Beginning Available Balance 864.13
      Payments received 60.00
      Payments sent 0.00
      Withdrawals and Debits 0.00
      Deposits and Credits 0.00
      Fees -5.54
      Ending Available Balance 918.59

Motion to approve Treasurer report – Cara, Second by Nikki. Motion carries unanimously

    • Greeter – Cara and Keith: n/a
    • Contact List – Dave and Agnes: n/a
    • Web – Robin and Donna: n/a
  • Old Business

n/a

  • New Business

WSO requested a specific point of contact for our meeting (names, phone, email address), not just a generic email address.  Shawna: Dave and Agnes offered to give their names and phone number, but we will ask WSO to keep secretary@rcatrailblazers.org as the main contact email address so information can still get to the meeting even when secretary changes over.  They just want their database complete.

Motion: Give WSO a couple’s contact info (i.e. 2 names and 2 phone numbers) for the database, and keep the email address as secretary@rcatrailblazers.org. Second: Stu.

Motion carries unanimously.

Stu and Nikki offered to give their contact info.

  • Motion to adjourn the meeting – Dave, Second by Stu. Motion carries unanimously.

 

Meeting Adjourned at 12:05 P.M. PST

Serenity Prayer

RCA Trailblazers Business Meeting February 25, 2024

Posted on by WebTeam

Participants:

David irw Kapiko

Rebecca and Barton

Robin and Donna

Ellie irw Cherie

Cara irw Keith

Jared irw Julia

Don and Robin

 

Meeting called to Order at 11:40 A.M. PST

  1. Serenity prayer
  2. Review and approval of minutes from January 28, 2024

Motion to approve: Barton,  Second by Robin. Motion carries unanimously.

  1. Chair Reports

a. Secretary – Barton

In contact with Andrew and Emma.  They agreed to be co-secretary for another 3 months.

b. Treasurer – Jared

Activity Summary (1/28/2024 – 2/24/2024)
USD
Beginning Available Balance 809.03
Payments received 60.00
Payments sent 0.00
Withdrawals and Debits 0.00
Deposits and Credits 0.00
Fees -4.90
Ending Available Balance 864.13

Motion to approve Treasurer report – Robin, Second by Ellie. Motion carries unanimously

c. Greeter – Cara

Not been at all meetings.  Been getting covered.  We need to discuss about our ability to keep the commitment, but as of now it works.

d. Contact List – Dave and Agnes

Not present.

e. Web Team – Robin

Minutes from last business meeting were posted.  Will discuss Web Security Committee Meeting Report later.  Nothing else to report.

 

Old Business

a. Web Team Security Committee meeting report – Robin. 

i. RCA Trailblazers Web Team Security Meeting, November 18, 2023
The security policy discussion included a recommendation that Robin irw Donna would meet individually with Ruth irw Debbie once Ruth met with web service provider to discuss the capabilities to make it more secure and to explore the existence of a secure place to store Trailblazers documents including a password storage document.  The discussion in this meeting also included a two factor authentication procedure to add additional security.
ii. Meeting with Trailblazer Website Originators, Ruth irw Debbie, December 1, 2023
Robin met with Ruth subsequent to her discussions with the web service provider. Ruth confirmed that the web service provider package that Trailblazers subscribes to includes FTP and secure storage where Trailblazers documents can be securely stored (potentially including a password file and service position details and documentation). This storage can serve as a central password location which will be useful with rotation of leadership and changing service position holders.  Ruth had the password to web service provider ’s account management panel  (where the Trailblazers domain and hosting plans are managed) and email management panel (email address forwarding for service positions) changed. Robin and Ruth are currently the only holders of this particular password. The password for the web page editor for the Trailblazers web pages has not changed.

Motion – Robin, Second by Barton: That a password document be created to save all passwords.  It will be uploaded to the secure storage on web service provider along with any other service description documents. Motion carries unanimously.

Motion for Web Team Security Committee to continue work to discuss two-factor authentication and include Jared – made by Barton, Second by Don. Motion carries unanimously.

b. Discussion to continue to announce for Business Meeting Secretary. No volunteers for service position have stepped up yet.  Motion to table – Donna, Second by Barton. Motion carries unanimously.

New Business

There was no new business to discuss.

Motion to adjourn the meeting – Don, Second by Barton. Motion carries unanimously.

Meeting Adjourned at 12:07 P.M. PST

Serenity Prayer

 

RCA Trailblazers Business Meeting January 28, 2024

Posted on by WebTeam

Participants:

Agnes and Dave

Rebecca and Barton

Robin and Donna

Shawna and Gunter 

Rivky

Jared and Julia

David

Don and Robin

 

Meeting called to Order at 11:40 A.M. PST

a. Serenity prayer

b. Request grated for unanimous consent to set meeting length at 20 minutes.

Granted

c. Review and approval of minutes from November 26, 2023

Motion to approve: Dave,  Second by Shawna

d. Treasurer Report by Jared and Julia (forward email to Webteam)

Activity Summary (11/26/2023 – 12/30/2023)
Beginning Available Balance:  $371.85
Payments received $35.00
Payments sent $0.00
Withdrawals and Debits $0.00
Deposits and Credits $0.00
Fees $-3.76
Ending Available Balance $403.09

Activity Summary (12/31/2023 – 1/27/2024)
Beginning Available Balance $403.09
Payments received $435.00
Payments sent $-9.91
Withdrawals and Debits $0.00
Deposits and Credits $0.00
Fees $-19.15
Ending Available Balance $809.03

Motion approved and seconded.

 

e. Business meeting Secretary

Discussed. possibility who will volunteer at the time of the meeting?  (Robin, I am not clear if anything got resolved concerning this issue. Nor if anything was approved about it. We moved into the web security discussion too rapidly for me to hear a resolution offered on the business secretary.

 

f. Webteam security.

Discussed. Will bring further ideas to the following business meeting February 25, 2024

 

g. Motion to adjourn the meeting

Motion carries

 

Meeting Adjourned at 12:10 P.M. PST

Serenity Prayer

RCA Trailblazers Business Meeting – Nov 26th 2023

Posted on by Secretary Couple

Participants:

Julia & Jared

Shawna & Günter

Robin and Don

David (& Kapiko)

Cara (& Keith)

Nikki & Stu

Cherie & Ellie

Andrew (& Emma)

Rivky (& Yanky)

 

Meeting called to order at 1:38 CST

Serenity prayer

Request granted for unanimous consent to set meeting length at 22 minutes

Granted

 

Review and approval of minutes from the October business meeting

Motion to approve: David and Kapiko

Second: Barton and Rebecca

Approved

 

Review and approval of minutes from Emergency business meeting

Motion to approve: Andrew and Emma

Second: Barton and Rebecca

Approved

 

Treasurer report from Oct. 30th – Nov. 11th 2023

Previous Balance : $ 919,19

Fees: $ – 2.34

Payments: $ – 570.00

7th Tradition: $ 25.00

Closing Balance: $ 371.85

 

Payments went towards reimbursement of Delegate couple: 400$ 7th tradition + 170$ member donations.

Motion to approve: Julia and Jared

Second: Robin and Don

Approved

 

Secretary Service position description amendment

Motion – Change Description for Co-Secretary to shift duties for Business Meeting and taking Meeting Minutes to a new position (Business Meeting Chair), and couples who hold existing service positions can take this position in addition if no new couples volunteer.  Shift duties for posting minutes to website to the Webmaster couple. Motion – Jared and Julia

Second – Don and Robin

Approved

Abstensions – 2 couples:

Abstensions – Have difficulty filling positions we already have.  Will creating new position encourage more people to take on positions? – David and Kapiko.

Motion to Extend meeting time 10 minutes.

Unanimously approved

Tabled business:

  1. Announce new Business Meeting Chair service position.
  2. Heightened security and organization for account logins and password. Met with Ruth and Debbie to get this organized with the Webmaster couple.  Will give a finalized report in December.

 

Motion to adjourn the meeting:

Günter

Second: Barton and Rebecca

Motion carries

 

Meeting  Adjourned at 2:07 CST

Serenity Prayer

RCA Trailblazers Emergency Business Meeting – Nov. 12th 2023

Posted on by Secretary Couple

Participants:

Jared and Julia

Emma and Andrew

Shawna and Günter

Dave and Agnes

Barton and Rebecca

Rivky and Yanky

Keith and Cara

Eleane & Boris

 

Meeting called to order at 1:20pm CST

 

Unfinished business (tabled from last business meeting)

Any volunteers for Secretary couple?

Barton and Rebecca volunteer for Secretary couple.  Approved unanimously.

Emma and Andrew volunteer for Secretary couple for 3 months.  Approved unanimously.

 

New business

Review job description of Secretary couple to lighten the load.

 

Meeting Adjourned at 1:35 CST     

Serenity Prayer

 

RCA Trailblazers Business Meeting – Oct 29th 2023

Posted on by Secretary Couple

Participants:

Julia (& Jared)

Shawna (& Günter)

Robin and Don

Dave (& Agnes)

David (& Kapiko)

Cara (& Keith)

Nikki & Stu

 

Meeting called to order at 1:35 CST

Serenity prayer

Request granted for unanimous consent to set meeting length at 30 minutes

Granted

 

Review and approval of minutes from the last business meeting

Minutes approved without objection.

 

Treasurer report from Sept. 23rd to Oct. 29th 2023

 

Previous Balance : $ 1,049.09

Fees: $ – 3.76

Payments: $ – 161,14

7th Tradition: $ 35,00

Closing Balance: $ 919,19

 

Treasurers confirmed that a donation of  $170 was intended for travel costs for the Delegate Couple.  Treasurer will transfer the donated amount plus agreed $400 via Paypal to the Delegate couple. Delegate Couple have receipts if needed.

Minutes approved without objection.

 

Convention Business meeting

Julia and Jared reported that they learned a lot at the business meeting and that they learned a lot about sponsorship and look forward to becoming sponsors.

 

Service Rotation

Secretary position: not yet filled.

Two couples needed which rotate the service monthly/weekly or as they decide.

Suggestions

– to reduce the Secretary duties, perhaps have another service chair the meeting and/or take the minutes.

– Web master will take over all web updates (uploading minutes and announcements – Discussed on Nov 4th.)

– to have meetings on the importance of doing service

– to have service rotation ending in November to avoid the time-change weekend.

Decided:

Don will send an email to all contacts encouraging them to step up. Announcements will be made in the meeting.

An emergency business meeting is scheduled for Nov 14th to vote in new couples. All present service positions will rotate at the end of November.

 

Service position holders until Nov. 2024

Contact List Couple: Dave & Agnes

Welcome couple: Cara & Keith

Treasurer couple: Jared & Julia

Web couple: Robin & Donna

Secretary couples: Shawna & Günter / Julia & Jared until new couples step up.

Tabled business:

Heightened security and organization for account logins and passwords.

Service positions: vote on new job description for Secretary.

 

Motion to adjourn the meeting:

Motion made and seconded
 

Meeting  Adjourned at 2:10 CST

Serenity Prayer

 RCA Trailblazers Business Meeting – Sept 24th 2023

Posted on by Secretary Couple

Participants:

Shawna and Günter

Robin and Don

Donna and Robin

Jared and Julia

Agnes and Dave

Sorrel and Martin

David and Kapiko

Keith and Cara

Meeting called to order at 1:35 CST

Serenity prayer

Request granted for unanimous consent to set meeting length at 25 minutes

Granted

 

Review and approval of minutes from the last business meeting

Motion to approve: David

Second: Robin

Approved

 

Treasurer reports for August 26th and September 23rd

Report for July 30 – Aug 26, 2023

Previous Balance : $ 782.96

Fees: $ – 6.08

7th Tradition: $ 120

Closing Balance: $ 896.88

 

Report for Aug 27 – Sept 23, 2023

Previous Balance : $ 896.88

Fees: $ – 7.79

7th Tradition: $ 160

Closing Balance: $ 1,049.09

 

Treasurers will provide an amount donated specifically for Delegate travel costs.  $50 has been identified specifically for the Delegate Couple.  There are two large amounts that need to be clarified.

Motion to approve: Shawna

Second: Robin

Approved

 

Website report

Website is up-to-date.

 

Group delegate couple

Julia and Jared replace Keith and Cara as Delegate Couple. Motion – Robin 

Second – David

Approved Unanimously

 

Business tabled for next business meeting.

Voting for new service positions.

Heightened security and organization for account logins and password.

 

Actions:

Keith and Cara will reach out to those who donated larger amounts without a note to clarify if it’s for the Delegate Couple.

Announce October time change at meetings and on website.

 

Motion to adjourn the meeting:  Sorrel and Martin

Second: Don & Robin

Motion Carries

 

Meeting  Adjourned at 2:07 CST

Serenity Prayer

 RCA Trailblazers Business Meeting – Aug 26th 2023

Posted on by Secretary Couple

Participants:

Shawna &Günter (secretary – business meeting chair)

Dave (& Agnes)

Stu & Nicki

David (irw Kapiko)

Don and Robin

Eleanne (irw Boris)

Rivky and Yanky

Meeting called to order at 2:34 CST

Serenity prayer

Request granted for unanimous consent to set meeting length at 30 minutes

A motion was made, seconded, and approved unanimously to extend
the length of the meeting by 15 minutes.

 

Review and approval of minutes from the last business meeting

Motion to approve: Robin

Second: David

Carried unanimously

 

Treasurer report

The treasurer couple is not present. The chair did not receive a report from the treasurer couple. The treasurer report is tabled to the next business meeting.
 

Other service position reports

No other service position couples gave a report.

 

Vote on Ballot Proposals

Consideration of ballot proposals for RCA Annual Business Meeting
Don and Robin stated that they will abstain from voting because they voted with another group. They reserved the right to participate in discussion.
Each of the eight ballot proposals was screen-shared. As each proposal was
considered, there was discussion among the members present at the time, followed by a vote as to how RCA Trailblazers would direct the group delegate couple to vote at the Annual Business Meeting (ABM).

The members present voted on each of the proposals, as follows:
Ballot proposal no. 1 Approve
Ballot proposal no. 2 Approve
Ballot proposal no. 3 Approve
Ballot proposal no. 4 Approve
Ballot proposal no. 5 Reject
Ballot proposal no. 6 Approve
Ballot proposal no. 7 Approve
Ballot proposal no. 8 Approve

Confirmation of group delegate couple
It was confirmed that Keith and Cara had been appointed as group delegate couple to the ABM at the last business meeting. Jared and Julia had been appointed as first alternate.
Dave and Agnes volunteered to serve as third alternate.

David (irw Kapiko) related that it is not necessary that the group delegate couple attend the convention in person, as the ABM will be a hybrid meeting. Dave and Agnes agreed that they will reach out to
Keith and Cara to make sure that they are aware of the pending deadline for registration as the group delegate couple and to give them the information regarding the group meeting number and
the Trailblazers group contact couple (now Shawna and Günter), so that they can complete the online delegate couple registration form.

 

Meeting Adjourned at 3:37 EDT   

Dave made a motion to adjourn. By mutual consent the meeting was adjourned.

 

Serenity Prayer

 RCA Trailblazers Business Meeting – July 31st 2023

Posted on by Secretary Couple

Participants:

Julia & Jared

Cara (& Keith)

Shawna &Günter

Dave (& Agnes)

Robin & Don

Robin (& Donna)

Stu (& Nicki)
 

Meeting called to order at 1:35 CST

Serenity prayer

Request for unanimous consent to set meeting length at 25 minutes

Granted

 

Review and approval of minutes from the last business meeting

Motion to approve: Robin & Donna

Second: Dave & Agnes

Approved

 

Treasurer report

Report for June 25 – July 29, 2023

Previous Balance : $ 695.83

Fees: $ – 7.87

7th Tradition: $ 95

Closing Balance: $ 782.96

 

Website report:

Robin and Donna:  Website is up-to-date.

 

New Business

  1. Motion – Robin and Donna: $400 Travel Subsidy and Establish a Special Fund for Travel;
    Second – Cara and Keith;
     Approved Unanimously
  2. Motion – Robin and Donna: Elect Delegate Couple for 2023 ABM. Cara and Keith as 1st Alternate, Julia and Jared as 2nd Alternate, Dave and Agnes 3rd Alternate; Second – Don and Robin; Approved Unanimously

 

Business tabled from last meeting:

Vote on Ballot Proposals
Confirmed that a link to the proposals is on the Announcements page on the RCA Trailblazers website.  Link to Ballot proposal

Will set aside more time voting.

 

Motion to adjourn the meeting : Don & Robin

Second: Jared & Julia

Meeting Adjourned at 2:15 CST        

Serenity Prayer

RCA Trailblazers Business Meeting – June 25th 2023

Posted on by Secretary Couple

Participants:

Julia & Jared

Shawna &Günter

Dave (& Agnes)

Robin & Don

Rivky (& Yanky)

Robin (& Donna)

David (& Kapiko)

Barton (& Rebecca)

 

Meeting called to order at 20:35 CET

Serenity prayer

Request for unanimous consent to set meeting length at 30 minutes

Granted

Review and approval of minutes from the last business meeting

Motion to approve: Barton

Second: Robin irw Donna

Motion carries

 

Treasurer report

Report for May 28 – June 24, 2023

Previous Balance : $ 673.74

Fees: $ – 2.91

7th Tradition: $ 25

Closing Balance: $ 695.83

 

Minutes for the February Treasury report:

The Treasury couple supplied a PDF download from the PayPal account which will serve as official report. The previous minutes will be updated to match this report.

Motion to approve: David

2nd: Robin

Motion carries

 

Webmaster Report

The Steps have all been updated on the website to match the current edition of the RCA Handbook. Their next task is managing the Meeting Calendar (New Business).

 

Business tabled from next meeting:

Accounts Task Team (Don, Dave, Günter)

Don requests that the Task volunteer team (to investigate what we can and can’t do with our accounts and bring that information back to the group) look at his proposal and be prepared to discuss how the accounts can be mutually managed.   Link to Don’s proposal

Julia will send an email reminder to the Task Team so they can coordinate their findings.

Motion to approve: Dave

Second: Julia

Motion carries

 

RCA Meeting list calendar on Website

The calendar on our homepage is not up to date with the RCA-WSO meting list. It is fed by a document that the Webmaster does not have access to.

Motion – Robin: To create a link to the Meeting list page on the WSO website.

Motion to approve: Keith

2nd: Günter

Motion carries

 

New Business

The RCA Annual Business Meeting will take place in October.

1. We need to request a couple to be delegate for the Trailblazers at the business meeting.

2. The 8 Ballot Proposals will be voted on. The Trailblazers members need to be informed and requested to attend the coming business meeting to discuss the ballots and vote on them. The ballots are located on the RCA-WSO website. Link to final ballot proposals

Motion – David: Prioritize and dedicate the coming 2 business meetings (July & August) to discuss the ballots and vote. Add to the Announcements that we are looking for a delegate couple willing to represent Trailblazers at the Annual Business meeting (to be updated by Webmaster) and to vote the couple in, in the next business meeting.

Motion to approve: Dave

2nd: Robin

Motion carries

 

David proposes to extend the meeting by 5 minutes to round off.

2nd: Robin

Carries

 

Updating announcements

The Daily Reader committee has collected 365 submissions. The announcement about a future workshop can be deleted.

Webmaster will update the Announcements.

 

Motion to adjourn the meeting : Julia

Second: Dave

Meeting Adjourned at 21:09 CET        

Serenity Prayer